Publish

1 files changed, 66 insertions, 22 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 20d88c26..049438fb 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -107,10 +107,22 @@ Planned dates and phases:
 </tbody>
 </table>
 
-Current phase: No prerecs to process yet, so it's a good time to focus on infrastructure
+Current phase: No prerecs to process yet, so it's a good time to focus
+on infrastructure
 
 
-## DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [early speaker notification](#orgbb35d27), Oct 7 for everything     :organizers:
+## TIME SENSITIVE
+
+
+### TODO Draft program-published email for emacsconf-discuss     :needsowner:
+
+
+#### TODO Post it to r/emacs as well
+
+Please let zaeph know when it’s live so that the post can be distinguished.
+
+
+## DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [early speaker notification](#orgac4deeb), Oct 7 for everything     :organizers:
 
 -   zaeph: will start reviewing on Sep 21
 
@@ -240,6 +252,7 @@ Maybe we could ask some of the volunteers who wanted to help us with the infra?
 ## DONE Prepare to export talk information to wiki     :sachac:
 
 Tested code in a fork, can publish talk information once talks are approved.
+emacsconf-publish.el
 emacsconf-generate-info-pages
 emacsconf-generate-main-schedule
 emacsconf-generate-talk-pages
@@ -275,7 +288,7 @@ Extra stuff to consider adding:
 <https://emacsconf.org/2022/volunteer>
 
 
-## DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [early speaker notification](#orgbb35d27), Oct 7 for everything     :organizers:
+## DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [early speaker notification](#orgac4deeb), Oct 7 for everything     :organizers:
 
 -   zaeph: will start reviewing on Sep 21
 
@@ -291,6 +304,9 @@ zaeph helped with this, even catching some based on e-mail timestamps
 ## TODO Allocate extra time if possible; send e-mail     :sachac:
 
 
+## TODO Create relevant links between talks across 2022 and all previous years     :needsowner:
+
+
 <a id="decisions"></a>
 
 # Things to figure out / decisions to make
@@ -620,7 +636,7 @@ We tried using q56 before, but it was a little too aggressive. Q=32 is the defau
 
 ### Test stream setup
 
-[Stream](#orgc0a238a)
+[Stream](#org91f6be2)
 
 
 ### Set up MPV for captions
@@ -937,7 +953,7 @@ Exceptions:
 
 ### Send thanks
 
-[Thank you, next steps](#orge71d484)
+[Thank you, next steps](#org3a0392d)
 
 
 ### Extract the opening and closing remarks
@@ -1088,7 +1104,7 @@ Probably focus on grabbing the audio first and seeing what's worth keeping
 
 Make a table of the form
 
-<table id="org2970f57" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orgb5c2403" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -1399,9 +1415,11 @@ Objectives for this e-mail:
              (talks (cdr group))
              (first (car talks))
              (reply-by-date (date-to-time "2022-10-08"))
-             (prerec-target (date-to-time "2022-11-07"))
+             (prerec-target (date-to-time "2022-11-04"))
              (attrs `(:speakers-short
                       ,(plist-get first :speakers-short)
+                      :plural
+                      ,(if (= (length talks) 1) "" "s")
                       :email
                       ,(plist-get first :email)
                       :year
@@ -1416,10 +1434,12 @@ Objectives for this e-mail:
                       ,(mapconcat (lambda (o) (format "https://emacsconf.org/%s/talks/%s" (plist-get o :year)
                                                       (plist-get o :slug)))
                                   talks "\n")
+                      :irc
+                      ,(if (plist-get first :irc) (concat (plist-get first :irc) "? ") "")
                       :acceptance-tasks
                       ,(concat
                        "* TODO Reply to acceptance e-mail in order to confirm e-mail communication  :emacsconf:
-      DEADLINE: " (format-time-string "<%Y-%m-%d %a>" reply-by-date) "\n  Please include public e-mail and/or any extra information you want on\n"
+      DEADLINE: " (format-time-string "<%Y-%m-%d %a>" reply-by-date) "\n  Please include any extra information you want (ex: public e-mail, IRC nick) on\n"
     (mapconcat (lambda (o) (format "  https://emacsconf.org/%s/talks/%s"
                                    (plist-get o :year)
                                    (plist-get o :slug)))
@@ -1439,7 +1459,11 @@ Objectives for this e-mail:
                                   (plist-get o :title)
                                   (plist-get o :year)
                                   (plist-get o :slug)
-                                  (string-fill (emacsconf-replace-plist-in-string o (plist-get o :acceptance-comment)) 72)))
+                                  (string-fill (emacsconf-replace-plist-in-string
+                                                (append o
+                                                        (list
+                                                         :prerec-target (format-time-string "%b %e" prerec-target)))
+                                                (plist-get o :acceptance-comment)) 72)))
                         talks "\n---------------------------------------------------------------------\n"))))
         (compose-mail
          (car group)
@@ -1448,7 +1472,9 @@ Objectives for this e-mail:
            ("Mail-Followup-To" . ,(plist-get template :mail-followup-to))
            ("Cc" . ,(plist-get template :cc))))
         (message-goto-body)
-        (save-excursion (insert (emacsconf-replace-plist-in-string attrs (plist-get template :body))))))
+        (save-excursion (insert (emacsconf-replace-plist-in-string attrs (plist-get template :body)))
+                        (goto-char (point-min))
+                        (emacsconf-mail-merge-wrap))))
     
     (defun emacsconf-draft-all-early-acceptances ()
       (interactive)
@@ -1468,11 +1494,11 @@ Hi, ${speakers-short}!
 Summary:
 ,${acceptance-tasks}
 
-We've accepted your EmacsConf proposal for ${titles}! Thanks for
+We've accepted your EmacsConf proposal${plural} for ${titles}! Thanks for
 volunteering to share what you're learning about. I know it takes a
 fair bit of work to prepare a presentation, so I appreciate that
 you're taking the time to show what's possible with Emacs and
-encourage people to learn more.
+encourage people to learn more.${wrap}
 
 ---
 
@@ -1480,27 +1506,29 @@ ${talk-details-and-comments}
 
 ---
 
-You'll have some time after your talk for Q&A, so the allocated time
-can be just for your pre-recorded talk. Of course, if you like, you
+You'll have some time after your talk${plural} for Q&A, so the allocated time
+can be just for your pre-recorded talk${plural}. Of course, if you like, you
 can make it shorter.
 
 We've posted preparation tips at <https://emacsconf.org/${year}/prepare/> .
 We'll send you instructions on how to upload files once we get that
 set up.
 
-Could you please plan to ****put your pre-rec together by ${prerec-target}****
-(or even earlier if you want)? We're going to try to caption as many talks
-as possible again this year, and extra time helps a lot. People found
-the captions really helpful while watching the stream, and sending
-your talk in early will make it more likely that we'll be able to get
-your captions edited and reviewed before the conference.
+Could you please plan to ****put your pre-rec${plural} together by
+${prerec-target}**** (or even earlier if you want)? We're going to try
+to caption as many talks as possible again this year, and extra time
+helps a lot. People found the captions really helpful while watching
+the stream, and sending your talk in early will make it more likely
+that we'll be able to get your captions edited and reviewed before the
+conference.
 
 ****Please reply to this e-mail by ${reply-date}**** (including
 emacsconf-submit@gnu.org in the To: or Cc:) so that we can confirm
 that we've got the right email address for you and that messages can
-get properly delivered. Would you like us to put ${email} as the
+get properly delivered. Also, would you like us to put ${email} as the
 public contact information for you, or would you like us to add
-something else to the talk pages?
+something else to the talk pages?${wrap}
+
 ${page-urls}
 
 If you have any questions, please e-mail us at
@@ -2234,4 +2262,20 @@ see emacsconf-import-comments-from-etherpad-text
     they intend their talks to be 10′ or 20′.  We should change the
     wording on the CFP to ask them to only provide alternatives for
     shorter formats, not longer.
+-   It was hard to squeeze all the org/hyperbole talk on day-1.
+    Generally, the people who submit these kinds of talk come from all
+    over the world, and US mornings are more accommodating than US
+    evenings when it comes to timezones.  We might consider having two org
+    **mornings** rather than an org **day**; it would give us more flexibility
+    with those talks.
+-   We’re starting to reach critical mass on the org-talks.  We might want
+    to consider splitting the org-talks and the dev-talks into two
+    distinct events to allow them to grow independently.
+-   We should associate time-of-day with CFP-deadline; otherwise, the
+    scheduler has to be on edge until the very end of the day.  It’s worse
+    this year because we made CFP-end coincide with speaker-notif, so this
+    might not be as much of a problem next year.
+-   It’s easier for us to extend beyond 5pm than to go before 9am
+    (especially for the West coast).  Extending beyond 5pm puts strain on
+    European organizers and volunteers, though.