add note about reimbursement

2 files changed, 46 insertions, 26 deletions

diff --git a/2024/organizers-notebook.md b/2024/organizers-notebook.md
index c77f2596..4fb8981f 100644
--- a/2024/organizers-notebook.md
+++ b/2024/organizers-notebook.md
@@ -15,18 +15,18 @@ You might also like the [general organizers' notebook](/organizers-notebook) and
 -   [Phases](#phases)
     -   [Draft CFP](#cfp)
     -   [Draft schedule](#draft-schedule)
--   [Check EmacsConf infrastructure](#orga2f9500):project:
-    -   [bbb.emacsverse.org replacement](#org6b54614)
-    -   [IRC web client](#orgb178155)
-    -   [IRC announcements](#org45bfeee)
-    -   [Media](#org1ad3f37)
-    -   [Publishing resources to the wiki](#org3cd54b3)
-    -   [Publishing videos to the media server](#org90ebeab)
-    -   [Playing videos, switching to windows](#orgdee9bc6)
-    -   [Etherpad](#org05b0829)
-    -   [Do a dry run](#org710fa81)
--   [Processes and notes](#org0e38713)
-    -   [ERC](#org4f6f8f0)
+-   [Check EmacsConf infrastructure](#org8ba949b):project:
+    -   [bbb.emacsverse.org replacement](#org0424b5e)
+    -   [IRC web client](#org5a0fcc3)
+    -   [IRC announcements](#orgfc5854f)
+    -   [Media](#org34eea83)
+    -   [Publishing resources to the wiki](#orgbbb5ff7)
+    -   [Publishing videos to the media server](#orgd35db12)
+    -   [Playing videos, switching to windows](#org921edcd)
+    -   [Etherpad](#org31ad763)
+    -   [Do a dry run](#org11fdfb4)
+-   [Processes and notes](#orgca4be3d)
+    -   [ERC](#orga534b2b)
 -   [Decisions](#decisions)
     -   [BigBlueButton replacement](#bbb)
 -   [Support code](#support-code)
@@ -272,7 +272,7 @@ Notes:
     -   [learning](https://emacsconf.org/2024/talks/learning "Survival of the skillest: Thriving in the learning jungle"), [sharing](https://emacsconf.org/2024/talks/sharing "So you want to be an Emacs-fluencer?"), [literate](https://emacsconf.org/2024/talks/literate "Literate programming for the 21st Century") will probably be good for a general audience
 
 
-<a id="orga2f9500"></a>
+<a id="org8ba949b"></a>
 
 # TODO Check EmacsConf infrastructure     :project:
 
@@ -288,7 +288,7 @@ Notes:
 -   [ ] YouTube
 
 
-<a id="org6b54614"></a>
+<a id="org0424b5e"></a>
 
 ## WAITING bbb.emacsverse.org replacement
 
@@ -303,7 +303,7 @@ Notes:
 ### TODO Create meeting rooms for each speaker
 
 
-<a id="orgb178155"></a>
+<a id="org5a0fcc3"></a>
 
 ## IRC web client
 
@@ -311,7 +311,7 @@ Notes:
 ### WAITING Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 7 and 8
 
 
-<a id="org45bfeee"></a>
+<a id="orgfc5854f"></a>
 
 ## IRC announcements
 
@@ -322,7 +322,7 @@ Notes:
 ### TODO Confirm automated IRC announcements from res
 
 
-<a id="org1ad3f37"></a>
+<a id="org34eea83"></a>
 
 ## Media
 
@@ -336,19 +336,19 @@ Notes:
 You can generate the index with `emacsconf-publish-update-media`.
 
 
-<a id="org3cd54b3"></a>
+<a id="orgbbb5ff7"></a>
 
 ## TODO Publishing resources to the wiki
 
 ansible-playbook -i inventory.yml prod-playbook.yml &#x2013;tags publish
 
 
-<a id="org90ebeab"></a>
+<a id="orgd35db12"></a>
 
 ## TODO Publishing videos to the media server
 
 
-<a id="orgdee9bc6"></a>
+<a id="org921edcd"></a>
 
 ## Playing videos, switching to windows
 
@@ -359,7 +359,7 @@ ansible-playbook -i inventory.yml prod-playbook.yml &#x2013;tags publish
 ### TODO Document how to get that set up again
 
 
-<a id="org05b0829"></a>
+<a id="org31ad763"></a>
 
 ## Etherpad
 
@@ -370,7 +370,7 @@ ansible-playbook -i inventory.yml prod-playbook.yml &#x2013;tags publish
 ### TODO Generate the main index
 
 
-<a id="org710fa81"></a>
+<a id="org11fdfb4"></a>
 
 ## TODO Do a dry run
 
@@ -381,12 +381,12 @@ ansible-playbook -i inventory.yml prod-playbook.yml &#x2013;tags publish
 ### TODO Test connecting to VNC and streaming via OBS
 
 
-<a id="org0e38713"></a>
+<a id="orgca4be3d"></a>
 
 # Processes and notes
 
 
-<a id="org4f6f8f0"></a>
+<a id="orga534b2b"></a>
 
 ## ERC
 
@@ -438,7 +438,17 @@ The server running bbb.emacsverse.org has been decommissioned, since the nonprof
 
 Recommendation:
 
-We spin up a shared CPU 4GB under bandali&rsquo;s Linode account (for bandwidth pooling), do the setup/testing over the next few weeks, scale up to dedicated CPU 16GB a day or two before the conference, and keep it at that level until the recordings are all done. If bandali can configure emacsverse.org to be handled by Linode, I can manage the DNS changes, or he can change bbb.emacsverse.org to the IP address of the new node.
+We spin up a shared CPU 4GB under bandali&rsquo;s Linode
+account (for bandwidth pooling and easier
+reimbursement), do the setup/testing over the next
+few weeks, scale up to dedicated CPU 16GB a day or
+two before the conference, and keep it at that
+level until the recordings are all done. I have
+access to that Linode account, so I can set it up.
+If bandali can configure emacsverse.org to be
+handled by Linode, I can manage the DNS changes,
+or he can change bbb.emacsverse.org to the IP
+address of the new node.
 
 Some options:
 
diff --git a/2024/organizers-notebook/index.org b/2024/organizers-notebook/index.org
index db48f3a2..39d78fb1 100644
--- a/2024/organizers-notebook/index.org
+++ b/2024/organizers-notebook/index.org
@@ -489,7 +489,17 @@ The server running bbb.emacsverse.org has been decommissioned, since the nonprof
 
 Recommendation:
 
-We spin up a shared CPU 4GB under bandali's Linode account (for bandwidth pooling), do the setup/testing over the next few weeks, scale up to dedicated CPU 16GB a day or two before the conference, and keep it at that level until the recordings are all done. If bandali can configure emacsverse.org to be handled by Linode, I can manage the DNS changes, or he can change bbb.emacsverse.org to the IP address of the new node.
+We spin up a shared CPU 4GB under bandali's Linode
+account (for bandwidth pooling and easier
+reimbursement), do the setup/testing over the next
+few weeks, scale up to dedicated CPU 16GB a day or
+two before the conference, and keep it at that
+level until the recordings are all done. I have
+access to that Linode account, so I can set it up.
+If bandali can configure emacsverse.org to be
+handled by Linode, I can manage the DNS changes,
+or he can change bbb.emacsverse.org to the IP
+address of the new node.
 
 Some options: