add Q&A slide text

2 files changed, 190 insertions, 54 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index b81aed80..898a6fc0 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -23,7 +23,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 Projects and tasks:
 
 -   [Look for ways to reduce risk](#derisk)
--   [Facilitate Q&A](#qa)
+-   [Make checkin and Q&A process slide](#qa):sachac:
 -   [Caption talks and make chapter headings](#caption)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
@@ -388,7 +388,7 @@ interests you!
 # Projects and other long-running tasks
 
 -   [Look for ways to reduce risk](#derisk)
--   [Facilitate Q&A](#qa)
+-   [Make checkin and Q&A process slide](#qa):sachac:
 -   [Caption talks and make chapter headings](#caption)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
@@ -421,7 +421,7 @@ interests you!
 <https://pad.emacsconf.org/premortem>
 
 
-### STARTED Make copyable version of bbb redirect     :derisk:
+### DONE Make copyable version of bbb redirect     :derisk:
 
 
 ### DONE Make sure all the important tasks are scheduled over the next two weeks
@@ -442,14 +442,72 @@ interests you!
 
 <a id="qa"></a>
 
-## Facilitate Q&A
+## TODO Make checkin and Q&A process slide     :sachac:
 
+Low-priority because people were able to manage fine last year
 
-### SOMEDAY Upload a presentation & enable for download – Blindside Networks Customer Support Portal
 
-Low priority because people were able to do Q&A last year without us holding their hand
+### Slides
 
-<https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx>)%2C%20text%20documents%20(.
+
+#### Check-in checklist
+
+-   Setup:
+    -   Speaker can be heard
+    -   Speaker can hear others
+    -   Screen sharing: (optional)
+        -   Window or screen can be shared
+        -   Text is readable
+    -   Webcam sharing (optional)
+-   OK to do other things until the prerec ends
+-   People will add questions to the pad or IRC channel
+-   Host and streamer will join after prerec ends and give you the signal when you&rsquo;re good to go
+-   Please close any tabs or apps watching the stream when your Q&A
+    starts (otherwise the audio is confusing)
+-   It can take some time for people to think of questions, or you might
+    have a quiet Q&A. Please feel free to demo other things you couldn&rsquo;t
+    fit in your talk, or start with questions people might be thinking
+    about.
+-   We&rsquo;ll let you know when the stream is going to move on to the next
+    talk. Even after the streamer switches over to the next talk, you
+    can still stay and chat here for as long as you like. When you&rsquo;re
+    done, you can wrap up and leave.
+
+
+#### Q&A slide
+
+Notes for participants:
+
+-   Please stay muted until it&rsquo;s your turn.
+-   To raise your hand:
+    
+    1.  Open the participant list. If it&rsquo;s hidden, use the person icon in the top left.
+    2.  Click on your name.
+    3.  Click on **Set Status** - **Raise**.
+    
+    You can lower your hand by clicking on your name nad choosing **Clear Status**.
+-   Headphone or earphones can help avoid audio feedback.
+-   If performance is slow, please keep your webcam off.
+-   The recording of this session will be posted on the talk page. We&rsquo;ll
+    also copy questions, answers, and notes from the text chat.
+    Everything will be shared under the Creative Commons
+    Attribution-ShareAlike 4.0 License.
+-   If you can, please add questions, answers, and notes to the
+    Etherpad. The URL for the Etherpad is also on the talk page.
+-   Please follow emacsconf.org/conduct guidelines.
+-   If something should be omitted from the recording, put a NOTE in the
+    chat and explain what the organizers should do.
+
+Notes for the speaker:
+
+-   You can answer questions in whatever order you want.
+-   You can skip questions or take your time to think about them.
+-   Please read the questions out loud before answering. This makes it
+    easier to save the questions and answers afterwards.
+-   We&rsquo;ll let you know when the stream is going to move on to the next
+    talk. Even after the streamer switches over to the next talk, you
+    can still stay and chat here for as long as you like. When you&rsquo;re
+    done, you can wrap up and leave.
 
 
 <a id="caption"></a>
@@ -963,7 +1021,7 @@ Try them in an Etherpad
 ### TODO Revisit the hyperlists to make sure they make sense
 
 
-### TODO Add intro notes and specific talk notes to the hyperlist
+### DONE Add intro notes and specific talk notes to the hyperlist
 
 
 ### TODO Make a hyperlist for checking people in for easier copying and pasting
@@ -974,7 +1032,17 @@ Try them in an Etherpad
 [Use Mumble for backchannel coordination and also on-stage](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
 
 
-### TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+### DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+
+ex:
+<https://media.emacsconf.org/2022/backstage/current/pad/journalism>
+<https://media.emacsconf.org/2022/backstage/current/room/journalism>
+
+Pattern:
+<https://media.emacsconf.org/2022/backstage/current/slug/pad>
+<https://media.emacsconf.org/2022/backstage/current/slug/room>
+<https://media.emacsconf.org/2022/backstage/current/pad/slug>
+<https://media.emacsconf.org/2022/backstage/current/room/slug>
 
 
 ### TODO Regenerate hyperlist if sched changes
@@ -1322,7 +1390,7 @@ That might be interesting for reviewing text recognition output
 
 -   [How do we want to coordinate during the conference itself?](#coordination)
 -   [How do we want to make the full schedule more manageable?](#sched-decision)
--   [Do we want to skip the closed Q&A and go straight to open?](#org5265ac2)
+-   [Do we want to skip the closed Q&A and go straight to open?](#org4978bd8)
 -   [How much do we want to enrich the wiki with JS?](#wiki-design)
 -   [How do we want to make better use of Etherpad?](#pad-decision)
 -   [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
@@ -1401,7 +1469,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult
 -   Better for the viewers and the volunteers
 
 
-<a id="org5265ac2"></a>
+<a id="org4978bd8"></a>
 
 ## Do we want to skip the closed Q&A and go straight to open?
 
@@ -1764,7 +1832,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
 
 Saturday Dec 3
 
-<table id="org55f195b" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org974fe92" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -1844,7 +1912,7 @@ publicvoit - pad until 4pm on Sat, until 2pm on Sun
 
 Sunday Dec 4
 
-<table id="org7076056" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orgedda767" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -2655,7 +2723,10 @@ Exception: [CHECK is unavailable](#check-gone)
 ##### media directory
 
 
-#### TODO Fix mapconcat error in updating task status
+#### DONE Fix mapconcat error in updating task status
+
+
+#### TODO Add intros to wiki pages
 
 
 ### Handle Q&A
@@ -2882,7 +2953,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="orge1991e5" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org4812264" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -4604,11 +4675,6 @@ Overlay considerations:
 ### TODO Make a list of different things to plug during commercial breaks, like Mastodon     :sachac:
 
 
-### TODO Make Q&A process slide     :sachac:
-
-Raise hands
-
-
 ## DONE Find volunteers for tech-checks     :zaeph:
 
 
@@ -5078,7 +5144,7 @@ so that the streamer can adjust volume offscreen?
 [Think about what to do with schedule gaps due to cancelled talks](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
 
 
-### TODO Separate mumble audio so that panic button can still bring in our audio
+### DONE Separate mumble audio so that panic button can still bring in our audio
 
 
 ### SOMEDAY Prepare for rms talk and Q&A with bandali
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index f07197be..f0f8f58f 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -118,14 +118,14 @@ interests you!
 :CUSTOM_ID: derisk
 :END:
 https://pad.emacsconf.org/premortem
-*** STARTED [#A] Make copyable version of bbb redirect             :derisk:
-SCHEDULED: <2022-11-21 Mon>
+*** DONE [#A] Make copyable version of bbb redirect                :derisk:
+CLOSED: [2022-11-22 Tue 10:06] SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
 :CREATED:  [2022-11-21 Mon 06:45]
 :Effort:   0:30
 :END:
 :LOGBOOK:
-CLOCK: [2022-11-22 Tue 08:37]
+CLOCK: [2022-11-22 Tue 08:37]--[2022-11-22 Tue 10:06] =>  1:29
 :END:
 *** DONE Make sure all the important tasks are scheduled over the next two weeks
 CLOSED: [2022-11-21 Mon 14:49] SCHEDULED: <2022-11-21 Mon>
@@ -151,19 +151,71 @@ CLOCK: [2022-11-21 Mon 13:17]--[2022-11-21 Mon 13:56] =>  0:39
              )))))
       (org-agenda nil "a")))
 #+end_src
-** Facilitate Q&A
-:PROPERTIES:
-:CUSTOM_ID: qa
-:END:
-
-*** SOMEDAY [#C] Upload a presentation & enable for download – Blindside Networks Customer Support Portal
-:PROPERTIES:
-:CREATED:  [2022-11-20 Sun 22:26]
-:END:
-
-Low priority because people were able to do Q&A last year without us holding their hand
-
-https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx)%2C%20text%20documents%20(.
+** TODO [#C] Make checkin and Q&A process slide                     :sachac:
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:04]
+    :Effort:   0:30
+    :CUSTOM_ID: qa
+    :END:
+    :LOGBOOK:
+    CLOCK: [2022-11-22 Tue 11:38]
+    :END:
+Low-priority because people were able to manage fine last year
+*** Slides
+**** Check-in checklist
+
+- Setup:
+  - Speaker can be heard
+  - Speaker can hear others
+  - Screen sharing: (optional)
+    - Window or screen can be shared
+    - Text is readable
+  - Webcam sharing (optional)
+- OK to do other things until the prerec ends
+- People will add questions to the pad or IRC channel
+- Host and streamer will join after prerec ends and give you the signal when you're good to go
+- Please close any tabs or apps watching the stream when your Q&A
+  starts (otherwise the audio is confusing)
+- It can take some time for people to think of questions, or you might
+  have a quiet Q&A. Please feel free to demo other things you couldn't
+  fit in your talk, or start with questions people might be thinking
+  about.
+- We'll let you know when the stream is going to move on to the next
+  talk. Even after the streamer switches over to the next talk, you
+  can still stay and chat here for as long as you like. When you're
+  done, you can wrap up and leave.
+  
+**** Q&A slide
+Notes for participants:
+
+- Please stay muted until it's your turn.
+- To raise your hand:
+  1. Open the participant list. If it's hidden, use the person icon in the top left.
+  2. Click on your name.
+  3. Click on *Set Status* - *Raise*.
+  You can lower your hand by clicking on your name nad choosing *Clear Status*.
+- Headphone or earphones can help avoid audio feedback.
+- If performance is slow, please keep your webcam off.
+- The recording of this session will be posted on the talk page. We'll
+  also copy questions, answers, and notes from the text chat.
+  Everything will be shared under the Creative Commons
+  Attribution-ShareAlike 4.0 License.
+- If you can, please add questions, answers, and notes to the
+  Etherpad. The URL for the Etherpad is also on the talk page.
+- Please follow emacsconf.org/conduct guidelines.
+- If something should be omitted from the recording, put a NOTE in the
+  chat and explain what the organizers should do.
+  
+Notes for the speaker:
+- You can answer questions in whatever order you want.
+- You can skip questions or take your time to think about them.
+- Please read the questions out loud before answering. This makes it
+  easier to save the questions and answers afterwards.
+- We'll let you know when the stream is going to move on to the next
+  talk. Even after the streamer switches over to the next talk, you
+  can still stay and chat here for as long as you like. When you're
+  done, you can wrap up and leave.
+  
 ** [#B] Caption talks and make chapter headings
 :PROPERTIES:
 :CUSTOM_ID: caption
@@ -717,8 +769,8 @@ SCHEDULED: <2022-11-22 Tue>
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 07:49]
 :END:
-*** TODO [#B] Add intro notes and specific talk notes to the hyperlist
-SCHEDULED: <2022-11-22 Tue>
+*** DONE [#B] Add intro notes and specific talk notes to the hyperlist
+CLOSED: [2022-11-22 Tue 11:29] SCHEDULED: <2022-11-22 Tue>
 *** TODO [#A] Make a hyperlist for checking people in for easier copying and pasting
 SCHEDULED: <2022-11-22 Tue>
 *** TODO Send FlowyCoder hyperlist for checking people in
@@ -729,12 +781,23 @@ SCHEDULED: <2022-11-26 Sat>
 
 [[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Use Mumble for backchannel coordination and also on-stage][Use Mumble for backchannel coordination and also on-stage]]
 
-*** TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
-SCHEDULED: <2022-11-22 Tue>
+*** DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+CLOSED: [2022-11-22 Tue 11:32] SCHEDULED: <2022-11-22 Tue>
 :PROPERTIES:
 :CREATED:  [2022-11-19 Sat 13:54]
 :END:
 
+ex:
+https://media.emacsconf.org/2022/backstage/current/pad/journalism
+https://media.emacsconf.org/2022/backstage/current/room/journalism
+
+Pattern:
+https://media.emacsconf.org/2022/backstage/current/slug/pad
+https://media.emacsconf.org/2022/backstage/current/slug/room
+https://media.emacsconf.org/2022/backstage/current/pad/slug
+https://media.emacsconf.org/2022/backstage/current/room/slug
+
+
 *** TODO [#B] Regenerate hyperlist if sched changes
     SCHEDULED: <2022-11-22 Tue>
     :PROPERTIES:
@@ -2227,10 +2290,20 @@ SCHEDULED: <2022-11-25 Fri>
 ***** publishing
 ***** webm
 ***** media directory
-**** TODO [#A] Fix mapconcat error in updating task status
-SCHEDULED: <2022-11-21 Mon>
+**** DONE [#A] Fix mapconcat error in updating task status
+CLOSED: [2022-11-22 Tue 10:17] SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
 :CREATED:  [2022-11-21 Mon 07:23]
+:Effort:   0:30
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-22 Tue 10:06]--[2022-11-22 Tue 10:17] =>  0:11
+:END:
+
+**** TODO Add intros to wiki pages
+SCHEDULED: <2022-11-23 Wed>
+:PROPERTIES:
+:CREATED: [2022-11-22 Tue 07:45]
 :END:
 
 *** Handle Q&A
@@ -4094,14 +4167,6 @@ https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/samp
     :CREATED:  [2022-11-17 Thu 14:25]
     :END:
 
-*** TODO Make Q&A process slide  :sachac:
-    SCHEDULED: <2022-11-25 Fri>
-    :PROPERTIES:
-    :CREATED:  [2022-11-20 Sun 10:04]
-    :END:
-
-Raise hands
-
 ** DONE Find volunteers for tech-checks                              :zaeph:
 CLOSED: [2022-11-19 Sat 11:08]
 :PROPERTIES:
@@ -4549,10 +4614,14 @@ SCHEDULED: <2022-11-24 Thu>
 :CREATED: [2022-11-20 Sun 08:33]
 :END:
 [[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Think about what to do with schedule gaps due to cancelled talks][Think about what to do with schedule gaps due to cancelled talks]]
-*** TODO [#A] Separate mumble audio so that panic button can still bring in our audio
-    SCHEDULED: <2022-11-21 Mon>
+*** DONE [#A] Separate mumble audio so that panic button can still bring in our audio
+    CLOSED: [2022-11-22 Tue 11:00] SCHEDULED: <2022-11-21 Mon>
     :PROPERTIES:
     :CREATED:  [2022-11-20 Sun 10:14]
+    :Effort:   30
+    :END:
+    :LOGBOOK:
+    CLOCK: [2022-11-22 Tue 10:19]--[2022-11-22 Tue 11:00] =>  0:41
     :END:
 
 *** SOMEDAY Prepare for rms talk and Q&A with bandali
@@ -4563,7 +4632,8 @@ SCHEDULED: <2022-11-24 Thu>
 
 Mumble?
 
-**** TODO [#C] Reflow and edit VTT for RMS TEDx talk so that things are on one line
+**** TODO [#B] Reflow and edit VTT for RMS TEDx talk so that things are on one line
+SCHEDULED: <2022-11-29 Tue>
      :PROPERTIES:
      :CREATED:  [2022-11-19 Sat 19:02]
      :END: