From 606bff89033ec770ced518515a5f5d52acafe8d8 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Tue, 22 Nov 2022 11:56:05 -0500
Subject: add Q&A slide text
---
2022/organizers-notebook.md | 108 +++++++++++++++++++++++------
2022/organizers-notebook/index.org | 136 ++++++++++++++++++++++++++++---------
2 files changed, 190 insertions(+), 54 deletions(-)
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index b81aed80..898a6fc0 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -23,7 +23,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
Projects and tasks:
- [Look for ways to reduce risk](#derisk)
-- [Facilitate Q&A](#qa)
+- [Make checkin and Q&A process slide](#qa):sachac:
- [Caption talks and make chapter headings](#caption)
- [Prepare intros for the hosts to read](#host-intros):sachac:
- [Review the submissions for encoding issues](#review-submissions):zaeph:
@@ -388,7 +388,7 @@ interests you!
# Projects and other long-running tasks
- [Look for ways to reduce risk](#derisk)
-- [Facilitate Q&A](#qa)
+- [Make checkin and Q&A process slide](#qa):sachac:
- [Caption talks and make chapter headings](#caption)
- [Prepare intros for the hosts to read](#host-intros):sachac:
- [Review the submissions for encoding issues](#review-submissions):zaeph:
@@ -421,7 +421,7 @@ interests you!
<https://pad.emacsconf.org/premortem>
-### STARTED Make copyable version of bbb redirect :derisk:
+### DONE Make copyable version of bbb redirect :derisk:
### DONE Make sure all the important tasks are scheduled over the next two weeks
@@ -442,14 +442,72 @@ interests you!
<a id="qa"></a>
-## Facilitate Q&A
+## TODO Make checkin and Q&A process slide :sachac:
+Low-priority because people were able to manage fine last year
-### SOMEDAY Upload a presentation & enable for download – Blindside Networks Customer Support Portal
-Low priority because people were able to do Q&A last year without us holding their hand
+### Slides
-<https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx>)%2C%20text%20documents%20(.
+
+#### Check-in checklist
+
+- Setup:
+ - Speaker can be heard
+ - Speaker can hear others
+ - Screen sharing: (optional)
+ - Window or screen can be shared
+ - Text is readable
+ - Webcam sharing (optional)
+- OK to do other things until the prerec ends
+- People will add questions to the pad or IRC channel
+- Host and streamer will join after prerec ends and give you the signal when you’re good to go
+- Please close any tabs or apps watching the stream when your Q&A
+ starts (otherwise the audio is confusing)
+- It can take some time for people to think of questions, or you might
+ have a quiet Q&A. Please feel free to demo other things you couldn’t
+ fit in your talk, or start with questions people might be thinking
+ about.
+- We’ll let you know when the stream is going to move on to the next
+ talk. Even after the streamer switches over to the next talk, you
+ can still stay and chat here for as long as you like. When you’re
+ done, you can wrap up and leave.
+
+
+#### Q&A slide
+
+Notes for participants:
+
+- Please stay muted until it’s your turn.
+- To raise your hand:
+
+ 1. Open the participant list. If it’s hidden, use the person icon in the top left.
+ 2. Click on your name.
+ 3. Click on **Set Status** - **Raise**.
+
+ You can lower your hand by clicking on your name nad choosing **Clear Status**.
+- Headphone or earphones can help avoid audio feedback.
+- If performance is slow, please keep your webcam off.
+- The recording of this session will be posted on the talk page. We’ll
+ also copy questions, answers, and notes from the text chat.
+ Everything will be shared under the Creative Commons
+ Attribution-ShareAlike 4.0 License.
+- If you can, please add questions, answers, and notes to the
+ Etherpad. The URL for the Etherpad is also on the talk page.
+- Please follow emacsconf.org/conduct guidelines.
+- If something should be omitted from the recording, put a NOTE in the
+ chat and explain what the organizers should do.
+
+Notes for the speaker:
+
+- You can answer questions in whatever order you want.
+- You can skip questions or take your time to think about them.
+- Please read the questions out loud before answering. This makes it
+ easier to save the questions and answers afterwards.
+- We’ll let you know when the stream is going to move on to the next
+ talk. Even after the streamer switches over to the next talk, you
+ can still stay and chat here for as long as you like. When you’re
+ done, you can wrap up and leave.
<a id="caption"></a>
@@ -963,7 +1021,7 @@ Try them in an Etherpad
### TODO Revisit the hyperlists to make sure they make sense
-### TODO Add intro notes and specific talk notes to the hyperlist
+### DONE Add intro notes and specific talk notes to the hyperlist
### TODO Make a hyperlist for checking people in for easier copying and pasting
@@ -974,7 +1032,17 @@ Try them in an Etherpad
[Use Mumble for backchannel coordination and also on-stage](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
-### TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+### DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+
+ex:
+<https://media.emacsconf.org/2022/backstage/current/pad/journalism>
+<https://media.emacsconf.org/2022/backstage/current/room/journalism>
+
+Pattern:
+<https://media.emacsconf.org/2022/backstage/current/slug/pad>
+<https://media.emacsconf.org/2022/backstage/current/slug/room>
+<https://media.emacsconf.org/2022/backstage/current/pad/slug>
+<https://media.emacsconf.org/2022/backstage/current/room/slug>
### TODO Regenerate hyperlist if sched changes
@@ -1322,7 +1390,7 @@ That might be interesting for reviewing text recognition output
- [How do we want to coordinate during the conference itself?](#coordination)
- [How do we want to make the full schedule more manageable?](#sched-decision)
-- [Do we want to skip the closed Q&A and go straight to open?](#org5265ac2)
+- [Do we want to skip the closed Q&A and go straight to open?](#org4978bd8)
- [How much do we want to enrich the wiki with JS?](#wiki-design)
- [How do we want to make better use of Etherpad?](#pad-decision)
- [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
@@ -1401,7 +1469,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult
- Better for the viewers and the volunteers
-<a id="org5265ac2"></a>
+<a id="org4978bd8"></a>
## Do we want to skip the closed Q&A and go straight to open?
@@ -1764,7 +1832,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
Saturday Dec 3
-<table id="org55f195b" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org974fe92" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
@@ -1844,7 +1912,7 @@ publicvoit - pad until 4pm on Sat, until 2pm on Sun
Sunday Dec 4
-<table id="org7076056" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orgedda767" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
@@ -2655,7 +2723,10 @@ Exception: [CHECK is unavailable](#check-gone)
##### media directory
-#### TODO Fix mapconcat error in updating task status
+#### DONE Fix mapconcat error in updating task status
+
+
+#### TODO Add intros to wiki pages
### Handle Q&A
@@ -2882,7 +2953,7 @@ Probably focus on grabbing the audio first and seeing what’s worth keeping
Make a table of the form
-<table id="orge1991e5" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org4812264" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
@@ -4604,11 +4675,6 @@ Overlay considerations:
### TODO Make a list of different things to plug during commercial breaks, like Mastodon :sachac:
-### TODO Make Q&A process slide :sachac:
-
-Raise hands
-
-
## DONE Find volunteers for tech-checks :zaeph:
@@ -5078,7 +5144,7 @@ so that the streamer can adjust volume offscreen?
[Think about what to do with schedule gaps due to cancelled talks](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
-### TODO Separate mumble audio so that panic button can still bring in our audio
+### DONE Separate mumble audio so that panic button can still bring in our audio
### SOMEDAY Prepare for rms talk and Q&A with bandali
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index f07197be..f0f8f58f 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -118,14 +118,14 @@ interests you!
:CUSTOM_ID: derisk
:END:
https://pad.emacsconf.org/premortem
-*** STARTED [#A] Make copyable version of bbb redirect :derisk:
-SCHEDULED: <2022-11-21 Mon>
+*** DONE [#A] Make copyable version of bbb redirect :derisk:
+CLOSED: [2022-11-22 Tue 10:06] SCHEDULED: <2022-11-21 Mon>
:PROPERTIES:
:CREATED: [2022-11-21 Mon 06:45]
:Effort: 0:30
:END:
:LOGBOOK:
-CLOCK: [2022-11-22 Tue 08:37]
+CLOCK: [2022-11-22 Tue 08:37]--[2022-11-22 Tue 10:06] => 1:29
:END:
*** DONE Make sure all the important tasks are scheduled over the next two weeks
CLOSED: [2022-11-21 Mon 14:49] SCHEDULED: <2022-11-21 Mon>
@@ -151,19 +151,71 @@ CLOCK: [2022-11-21 Mon 13:17]--[2022-11-21 Mon 13:56] => 0:39
)))))
(org-agenda nil "a")))
#+end_src
-** Facilitate Q&A
-:PROPERTIES:
-:CUSTOM_ID: qa
-:END:
-
-*** SOMEDAY [#C] Upload a presentation & enable for download – Blindside Networks Customer Support Portal
-:PROPERTIES:
-:CREATED: [2022-11-20 Sun 22:26]
-:END:
-
-Low priority because people were able to do Q&A last year without us holding their hand
-
-https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx)%2C%20text%20documents%20(.
+** TODO [#C] Make checkin and Q&A process slide :sachac:
+ :PROPERTIES:
+ :CREATED: [2022-11-20 Sun 10:04]
+ :Effort: 0:30
+ :CUSTOM_ID: qa
+ :END:
+ :LOGBOOK:
+ CLOCK: [2022-11-22 Tue 11:38]
+ :END:
+Low-priority because people were able to manage fine last year
+*** Slides
+**** Check-in checklist
+
+- Setup:
+ - Speaker can be heard
+ - Speaker can hear others
+ - Screen sharing: (optional)
+ - Window or screen can be shared
+ - Text is readable
+ - Webcam sharing (optional)
+- OK to do other things until the prerec ends
+- People will add questions to the pad or IRC channel
+- Host and streamer will join after prerec ends and give you the signal when you're good to go
+- Please close any tabs or apps watching the stream when your Q&A
+ starts (otherwise the audio is confusing)
+- It can take some time for people to think of questions, or you might
+ have a quiet Q&A. Please feel free to demo other things you couldn't
+ fit in your talk, or start with questions people might be thinking
+ about.
+- We'll let you know when the stream is going to move on to the next
+ talk. Even after the streamer switches over to the next talk, you
+ can still stay and chat here for as long as you like. When you're
+ done, you can wrap up and leave.
+
+**** Q&A slide
+Notes for participants:
+
+- Please stay muted until it's your turn.
+- To raise your hand:
+ 1. Open the participant list. If it's hidden, use the person icon in the top left.
+ 2. Click on your name.
+ 3. Click on *Set Status* - *Raise*.
+ You can lower your hand by clicking on your name nad choosing *Clear Status*.
+- Headphone or earphones can help avoid audio feedback.
+- If performance is slow, please keep your webcam off.
+- The recording of this session will be posted on the talk page. We'll
+ also copy questions, answers, and notes from the text chat.
+ Everything will be shared under the Creative Commons
+ Attribution-ShareAlike 4.0 License.
+- If you can, please add questions, answers, and notes to the
+ Etherpad. The URL for the Etherpad is also on the talk page.
+- Please follow emacsconf.org/conduct guidelines.
+- If something should be omitted from the recording, put a NOTE in the
+ chat and explain what the organizers should do.
+
+Notes for the speaker:
+- You can answer questions in whatever order you want.
+- You can skip questions or take your time to think about them.
+- Please read the questions out loud before answering. This makes it
+ easier to save the questions and answers afterwards.
+- We'll let you know when the stream is going to move on to the next
+ talk. Even after the streamer switches over to the next talk, you
+ can still stay and chat here for as long as you like. When you're
+ done, you can wrap up and leave.
+
** [#B] Caption talks and make chapter headings
:PROPERTIES:
:CUSTOM_ID: caption
@@ -717,8 +769,8 @@ SCHEDULED: <2022-11-22 Tue>
:PROPERTIES:
:CREATED: [2022-11-19 Sat 07:49]
:END:
-*** TODO [#B] Add intro notes and specific talk notes to the hyperlist
-SCHEDULED: <2022-11-22 Tue>
+*** DONE [#B] Add intro notes and specific talk notes to the hyperlist
+CLOSED: [2022-11-22 Tue 11:29] SCHEDULED: <2022-11-22 Tue>
*** TODO [#A] Make a hyperlist for checking people in for easier copying and pasting
SCHEDULED: <2022-11-22 Tue>
*** TODO Send FlowyCoder hyperlist for checking people in
@@ -729,12 +781,23 @@ SCHEDULED: <2022-11-26 Sat>
[[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Use Mumble for backchannel coordination and also on-stage][Use Mumble for backchannel coordination and also on-stage]]
-*** TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
-SCHEDULED: <2022-11-22 Tue>
+*** DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
+CLOSED: [2022-11-22 Tue 11:32] SCHEDULED: <2022-11-22 Tue>
:PROPERTIES:
:CREATED: [2022-11-19 Sat 13:54]
:END:
+ex:
+https://media.emacsconf.org/2022/backstage/current/pad/journalism
+https://media.emacsconf.org/2022/backstage/current/room/journalism
+
+Pattern:
+https://media.emacsconf.org/2022/backstage/current/slug/pad
+https://media.emacsconf.org/2022/backstage/current/slug/room
+https://media.emacsconf.org/2022/backstage/current/pad/slug
+https://media.emacsconf.org/2022/backstage/current/room/slug
+
+
*** TODO [#B] Regenerate hyperlist if sched changes
SCHEDULED: <2022-11-22 Tue>
:PROPERTIES:
@@ -2227,10 +2290,20 @@ SCHEDULED: <2022-11-25 Fri>
***** publishing
***** webm
***** media directory
-**** TODO [#A] Fix mapconcat error in updating task status
-SCHEDULED: <2022-11-21 Mon>
+**** DONE [#A] Fix mapconcat error in updating task status
+CLOSED: [2022-11-22 Tue 10:17] SCHEDULED: <2022-11-21 Mon>
:PROPERTIES:
:CREATED: [2022-11-21 Mon 07:23]
+:Effort: 0:30
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-22 Tue 10:06]--[2022-11-22 Tue 10:17] => 0:11
+:END:
+
+**** TODO Add intros to wiki pages
+SCHEDULED: <2022-11-23 Wed>
+:PROPERTIES:
+:CREATED: [2022-11-22 Tue 07:45]
:END:
*** Handle Q&A
@@ -4094,14 +4167,6 @@ https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/samp
:CREATED: [2022-11-17 Thu 14:25]
:END:
-*** TODO Make Q&A process slide :sachac:
- SCHEDULED: <2022-11-25 Fri>
- :PROPERTIES:
- :CREATED: [2022-11-20 Sun 10:04]
- :END:
-
-Raise hands
-
** DONE Find volunteers for tech-checks :zaeph:
CLOSED: [2022-11-19 Sat 11:08]
:PROPERTIES:
@@ -4549,10 +4614,14 @@ SCHEDULED: <2022-11-24 Thu>
:CREATED: [2022-11-20 Sun 08:33]
:END:
[[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Think about what to do with schedule gaps due to cancelled talks][Think about what to do with schedule gaps due to cancelled talks]]
-*** TODO [#A] Separate mumble audio so that panic button can still bring in our audio
- SCHEDULED: <2022-11-21 Mon>
+*** DONE [#A] Separate mumble audio so that panic button can still bring in our audio
+ CLOSED: [2022-11-22 Tue 11:00] SCHEDULED: <2022-11-21 Mon>
:PROPERTIES:
:CREATED: [2022-11-20 Sun 10:14]
+ :Effort: 30
+ :END:
+ :LOGBOOK:
+ CLOCK: [2022-11-22 Tue 10:19]--[2022-11-22 Tue 11:00] => 0:41
:END:
*** SOMEDAY Prepare for rms talk and Q&A with bandali
@@ -4563,7 +4632,8 @@ SCHEDULED: <2022-11-24 Thu>
Mumble?
-**** TODO [#C] Reflow and edit VTT for RMS TEDx talk so that things are on one line
+**** TODO [#B] Reflow and edit VTT for RMS TEDx talk so that things are on one line
+SCHEDULED: <2022-11-29 Tue>
:PROPERTIES:
:CREATED: [2022-11-19 Sat 19:02]
:END:
--
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