add decision target dates, votes so far, coordination notes

1 files changed, 21 insertions, 9 deletions

diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index fe236f55..d414c374 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -20,18 +20,19 @@ Decisions to make:
 			 (org-map-entries
 				(lambda ()
 					(unless (org-entry-is-done-p)
-						(format "- %s\n"
+						(format "- %s (by %s)\n"
 										(org-link-make-string
 										 (concat "#" (org-entry-get (point) "CUSTOM_ID"))
-										 (org-entry-get (point) "ITEM")))))
+										 (org-entry-get (point) "ITEM"))
+										(replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")))))
 				"decision" nil))
  "")
 #+end_src
 
 #+RESULTS:
 :results:
-- [[#three-tracks][Test the idea of three tracks and more aligned times]]
-- [[#honorifics][Do we want to use honorifics like Dr.?]]
+- [[#three-tracks][Test the idea of three tracks and more aligned times]] (by 2023-10-13 Fri)
+- [[#honorifics][Do we want to use honorifics like Dr.?]] (by 2023-11-14 Tue)
 :end:
 
 #+TOC: headlines 2
@@ -586,6 +587,7 @@ These times are in EST (GMT-5).
 - if the talks get cancelled, we can have an open meetup possibly with
   breakout rooms
 - coordination notes:
+  - TODO emacsconf:uni, emacsconf:teaching, emacsconf:table are all about Emacs, Org Mode, and teaching
   - TODO emacsconf:repl, emacsconf:eval
   - emacsconf:hyperamp, emacsconf:koutline, and emacsconf:test are all in touch because they work on Hyperbole together
   - emacsconf:hn and emacsconf:web
@@ -607,24 +609,29 @@ These times are in EST (GMT-5).
   - Speakers will work on videos, and we can help with nudges/coordination if needed
 
 *** TODO Test the idea of three tracks and more aligned times    :decision:
+DEADLINE: <2023-10-13 Fri>
 :PROPERTIES:
 :CUSTOM_ID: three-tracks
 :END:
 
+Let's see if we can decide on this by [2023-10-13 Fri] so that we can
+e-mail the draft schedules to people.
+
 Compared to [[#draft-schedule][two-track schedule]]:
 #+INCLUDE: schedule.svg export html
 
 What if we have three tracks instead?
 
+- Two-track advantages as in EmacsConf 2022:
+  - Fewer volunteers needed (host, IRC, pad)
+  - Can do with existing computing power (instead of spinning up another node for VNC+OBS)
+  - Less fear of missing out for participants
+  - votes: zaeph
 - Three-track advantages:
   - More space between talks for streaming the Q&A
   - Easier to explain the schedule
   - More logical grouping
   - Ends earlier, which is easier for participants from Europe         
-- Three-track disadvantages:
-  - Needs more volunteers (host, IRC, pad)
-  - Needs more computing power (will probably need to spin up another node for VNC+OBS)
-  - More fear of missing out for participants
 
 #+begin_src emacs-lisp :exports none
 (defun emacsconf-schedule-copy-previous-track (list)
@@ -842,13 +849,18 @@ conference because talk titles and Q&A methods can change. We can
 verify speaker name pronunciations at that time.
 
 **** TODO Do we want to use honorifics like Dr.?  :decision:
+DEADLINE: <2023-11-14 Tue>
 :PROPERTIES:
 :CUSTOM_ID: honorifics
 :END:
 
+Let's see if we can decide on this by [2023-11-04 Fri] so that we can
+use it when recording the intros.
+
 - OPTION: Consistently using names without honorifics, even if indicated in the
-  speaker-submitted intros:
+  speaker-submitted intros (as in previous EmacsConfs)
   - Equality
+  - votes: zaeph
 - OPTION: Asking speakers if they want us to use any honorifics in their intro:
   - Observes personal preferences
 - OPTION: Using honorifics based on e-mail signatures and intros: