status updates

1 files changed, 102 insertions, 46 deletions

diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 6104d384..b7abe878 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -714,35 +714,35 @@ and we can have space in the schedule if they cancel last-minute.
 :END:
 
 #+BEGIN: columnview :id local :match "STATUS={.}" :format "%20ITEM %10TODO %20STATUS"
-| ITEM                    | TODO       | STATUS                                              |
-|-------------------------+------------+-----------------------------------------------------|
-| Upload                  | DONE       | Ready to go                                         |
-| Prerec                  | DONE       | Ready to go                                         |
-| Captions                | INPROGRESS | Ready to go; waiting for videos and captions        |
-| Backstage               | DONE       | Ready to go                                         |
-| Test assets             |            | Not yet started                                     |
-| BBB                     |            | Rooms created, next step is to create redirects     |
-| VNC                     |            | confirmed access to emacsconf-gen and emacsconf-dev |
-| OBS                     |            | confirmed that gen and dev can stream               |
-| Icecast                 | DONE       | gen and dev confirmed with MPV                      |
-| MPV                     |            | confirmed that mpv can watch both streams           |
-| Watch page              |            | updated for 2023                                    |
-| Status page             |            | Not yet started                                     |
-| Public media            |            | Not yet started                                     |
-| Mumble                  |            | Not yet started                                     |
-| Etherpad                | DONE       | Ready to go, pads created                           |
-| Pad proxy               | DONE       | Ready to go, pad.emacsconf.org works                |
-| Overlays                |            | Not yet started                                     |
-| Intros                  |            | Not yet started                                     |
-| IRC channels            |            | Not yet started                                     |
-| IRC talk info           |            | Not yet started                                     |
-| Announcements           |            | Not yet started                                     |
-| Publishing updates live |            | Not yet started                                     |
-| Autopilot               |            | Not yet started                                     |
-| YouTube                 |            | Not yet started                                     |
-| Peertube                |            | Not yet started                                     |
-| 480p                    |            | Delegated to corwin                                 |
-| Audio processing        |            | Help wanted                                         |
+| ITEM                    | TODO       | STATUS                                                          |
+|-------------------------+------------+-----------------------------------------------------------------|
+| Upload                  | DONE       | Ready to go                                                     |
+| Prerec                  | DONE       | Ready to go                                                     |
+| Captions                | INPROGRESS | Ready to go; waiting for videos and captions                    |
+| Backstage               | DONE       | Ready to go                                                     |
+| Test assets             |            | Not yet started                                                 |
+| BBB                     |            | redirects created, confirmed; next: e-mail speakers             |
+| VNC                     | DONE       | confirmed access to emacsconf-gen and emacsconf-dev             |
+| OBS                     | DONE       | confirmed that gen and dev can stream                           |
+| Icecast                 | DONE       | gen and dev confirmed with MPV                                  |
+| MPV                     | DONE       | confirmed that mpv can watch both streams                       |
+| Watch page              | DONE       | updated for 2023                                                |
+| Status page             | DONE       | ready to go                                                     |
+| Public media            |            | confirmed, set to protected so that we can test publishing live |
+| Mumble                  | DONE       | confirmed gen and dev can connect, receive audio                |
+| Etherpad                | DONE       | Ready to go, pads created                                       |
+| Pad proxy               | DONE       | Ready to go, pad.emacsconf.org works                            |
+| Overlays                |            | Not yet started                                                 |
+| Intros                  |            | Not yet started                                                 |
+| IRC channels            |            | Not yet started                                                 |
+| IRC talk info           |            | Not yet started                                                 |
+| Announcements           |            | Not yet started                                                 |
+| Publishing updates live |            | Not yet started                                                 |
+| Autopilot               |            | Not yet started                                                 |
+| YouTube                 |            | Not yet started                                                 |
+| Peertube                |            | Not yet started                                                 |
+| 480p                    |            | Delegated to corwin                                             |
+| Audio processing        |            | Help wanted                                                     |
 #+END:
 
 *** DONE Upload
@@ -894,14 +894,22 @@ CLOSED: [2023-10-13 Fri 10:08] SCHEDULED: <2023-10-08 Sun>
 *** BBB
 :PROPERTIES:
 :CUSTOM_ID: bbb
-:STATUS:   Rooms created, next step is to create redirects
+:STATUS:   redirects created, confirmed; next: e-mail speakers
 :END:
-**** TODO Generate redirects
+**** DONE Generate redirects
+CLOSED: [2023-10-17 Tue 12:55]
 :PROPERTIES:
 :CUSTOM_ID: generate-redirects
+:Effort:   0:30
 :END:
+:LOGBOOK:
+CLOCK: [2023-10-17 Tue 12:46]--[2023-10-17 Tue 12:55] =>  0:09
+:END:
+
+We use redirects for Q&A sessions with BBB web conferences so that people can easily join the web conference.
 
-We use redirects for Q&A sessions with BBB web conferences so that people can easily join the web conference. This is blocked while waiting for media.emacsconf.org.
+- elisp:emacsconf-publish-bbb-static-redirects: generate static redirects
+- elisp:emacsconf-publish-bbb-redirect-all
 
 **** DONE Generate BBB rooms
 CLOSED: [2023-10-17 Tue 09:41]
@@ -976,7 +984,7 @@ document.querySelector('.create-room-button').click();"
 #+end_src
 **** TODO Send testing instructions
 SCHEDULED: <2023-11-10 Fri>
-*** VNC
+*** DONE VNC
 :PROPERTIES:
 :CUSTOM_ID: vnc
 :STATUS: confirmed access to emacsconf-gen and emacsconf-dev
@@ -1040,7 +1048,7 @@ xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$
 
 **** TODO Ask bandali or zaeph to share their window manager configuration   :bandali:zaeph:
 
-*** OBS
+*** DONE OBS
 :PROPERTIES:
 :CUSTOM_ID: obs
 :STATUS:   confirmed that gen and dev can stream
@@ -1106,7 +1114,7 @@ CLOSED: [2023-10-17 Tue 10:30]
 :PROPERTIES:
 :CUSTOM_ID: check-icecast
 :END:
-*** MPV
+*** DONE MPV
 :PROPERTIES:
 :CUSTOM_ID: mpv
 :STATUS:   confirmed that mpv can watch both streams
@@ -1135,22 +1143,51 @@ To set up for the year:
 
 4. Create a $year/watch.md manually.
 
-*** Status page
+*** DONE Status page
 :PROPERTIES:
 :CUSTOM_ID: status
-:STATUS:   Not yet started
+:STATUS:   ready to go
 :END:
 
-*** Public media
+Manually maintained
+
+/ssh:front0.emacsconf.org:/var/www/status.emacsconf.org/index.html
+
+*** DONE Public media
 :PROPERTIES:
 :CUSTOM_ID: media
-:STATUS:   Not yet started
+:STATUS:   confirmed, set to protected so that we can test publishing live
 :END:
-*** Mumble
+
+Start of year:
+
+1. Set =media_protect_root= to true in Ansible =group_vars/all.yml=.
+2. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media=
+3. Generate the index with =emacsconf-publish-update-media=
+
+Confirm by setting a submitted talk to =PLAYING= and testing with
+elisp:emacsconf-publish-media-files-on-change . The public media
+directory should have the files and the entry should be in the index.
+Switching it back to =TO_STREAM= and calling
+elisp:emacsconf-publish-media-files-on-change should remove it.
+
+**** TODO Switch public media to unprotected root before the conference
+SCHEDULED: <2023-11-25 Sat>
+
+1. Clear public media directory.
+2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=.
+3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media=
+
+You can generate the index with =emacsconf-publish-update-media=.
+
+*** DONE Mumble
 :PROPERTIES:
 :CUSTOM_ID: mumble
-:STATUS:   Not yet started
+:STATUS:   confirmed gen and dev can connect, receive audio
 :END:
+
+If you see =Server connection rejected: Wrong certificate or password.=, use *Certificate Wizard* to reimport the .p12 file in that user's home directory.
+
 *** DONE Etherpad
 :PROPERTIES:
 :CUSTOM_ID: etherpad
@@ -1174,16 +1211,21 @@ Because the pads refer to the next and previous talks and include the talk title
 :CUSTOM_ID: overlays
 :STATUS:   Not yet started
 :END:
+
+[[elisp:emacsconf-stream-generate-overlays]]
+
 *** Intros
 :PROPERTIES:
 :CUSTOM_ID: intros
 :STATUS:   Not yet started
 :END:
-**** BLOCKED Record intro videos with 1-2 sentence intros for all the talks
-:PROPERTIES:
-:CUSTOM_ID: record-intros
-:END:
-**** TODO Write 1-2 sentence intros for all the talks
+
+elisp:emacsconf-pad-expand-intro
+
+It would be nice to put this into a VTT so that I can record and split using subed-record.
+
+**** DONE Write 1-2 sentence intros for all the talks
+CLOSED: [2023-10-17 Tue 15:03]
 :PROPERTIES:
 :CUSTOM_ID: write-intros
 :END:
@@ -1210,6 +1252,11 @@ conf.org.
 Actually recording the introductions can wait until closer to the
 conference because talk titles and Q&A methods can change. We can
 verify speaker name pronunciations at that time.
+
+Hmm... Actually, we can go ahead and record all of these so that
+speakers can doublecheck pronunciations, and then we'll re-record them
+in case someone wants to get fancier about intros.
+
 ***** Intros                                                         :levels:
 
 - Good: Use the same template as before: In this talk, SPEAKER shares
@@ -1249,6 +1296,11 @@ use it when recording the intros.
 - OPTION: Using honorifics based on e-mail signatures and intros:
   - Recognizes credentials
 
+**** TODO Record intro videos with 1-2 sentence intros for all the talks
+SCHEDULED: <2023-10-18 Wed>
+:PROPERTIES:
+:CUSTOM_ID: record-intros
+:END:
 **** TODO Generate intro slides
 :PROPERTIES:
 :CUSTOM_ID: generate-intro
@@ -1266,6 +1318,10 @@ itself.
 SVGs don't support line-wrapping, so it helps to do a quick pass to
 make sure all the talks are displayed properly.
 
+Hmm... Maybe I should take the names and pronouns off the video
+overlay? Then there's less worry about wrapping, and people can always
+go to the URL to get more information.
+
 *** IRC channels
 :PROPERTIES:
 :CUSTOM_ID: irc