archive decisions

1 files changed, 287 insertions, 264 deletions

diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 1161ae0d..b3f081e2 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -1,3 +1,4 @@
+# [[elisp:(memoize 'emacsconf-get-talk-info "1 minute")][Memoize emacsconf-get-talk-info]]
 # [[elisp:(org-md-export-to-markdown)][Export this file to Markdown]]
 #+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
 #+OPTIONS: h:6 toc:nil num:nil ':t
@@ -12,27 +13,27 @@
 This file is automatically exported from [/2023/organizers-notebook/index.org](/2023/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
 #+end_export
 
-Decisions to make:
-
 #+begin_src emacs-lisp :results value replace :exports results :eval never-export
+(emacsconf-surround "Decisions to make:\n\n"
 (string-join
  (delq nil
 			 (org-map-entries
 				(lambda ()
-					(unless (org-entry-is-done-p)
+					(unless (or (not (org-entry-is-todo-p)) (org-entry-is-done-p))
 						(format "- %s (by %s)\n"
 										(org-link-make-string
 										 (concat "#" (org-entry-get (point) "CUSTOM_ID"))
 										 (org-entry-get (point) "ITEM"))
-										(replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")))))
+										(if (org-entry-get (point) "DEADLINE")
+												(replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE"))
+											""))))
 				"decision" nil))
  "")
+"" "")
 #+end_src
 
 #+RESULTS:
 :results:
-- [[#three-tracks][Test the idea of three tracks and more aligned times]] (by 2023-10-13 Fri)
-- [[#honorifics][Do we want to use honorifics like Dr.?]] (by 2023-11-14 Tue)
 :end:
 
 #+TOC: headlines 2
@@ -45,8 +46,8 @@ Decisions to make:
 
 | CFP                       | [2023-06-26 Mon]                   |
 | CFP deadline              | [2023-09-14 Thu]                   |
-| *Speaker notifications*   | [2023-09-25 Mon]                   |
-| Publish schedule          | [2023-10-30 Mon]                   |
+| Speaker notifications     | [2023-09-25 Mon]                   |
+| *Publish schedule*        | [2023-10-25 Wed]                   |
 | Video submission deadline | [2023-11-04 Sat]                   |
 | EmacsConf                 | [2023-12-02 Sat], [2023-12-03 Sun] |
 
@@ -596,260 +597,16 @@ These times are in EST (GMT-5).
     - Sort out access to media.emacsconf.org so that we can get the upload service up and running
   - Draft brief intros for talks, keeping in mind that we're going to say them out loud
   - Speakers will work on videos, and we can help with nudges/coordination if needed
+*** DONE E-mail all the speakers a link to the draft schedule
+CLOSED: [2023-10-05 Thu 15:38]
+so that they can confirm that I've got their availability correctly coded and ask for any adjustments in case they really want to attend someone else's Q&A session
+*** TODO Announce schedule publicly
+SCHEDULED: <2023-10-25 Wed>
+*** TODO Incorporate "About the speaker" info on the wiki pages
 
-*** TODO Test the idea of three tracks and more aligned times    :decision:
-DEADLINE: <2023-10-13 Fri>
-:PROPERTIES:
-:CUSTOM_ID: three-tracks
-:END:
-
-Let's see if we can decide on this by [2023-10-13 Fri] so that we can
-e-mail the draft schedules to people.
-
-Compared to [[#draft-schedule][two-track schedule]]:
-#+INCLUDE: schedule.svg export html
-
-What if we have three tracks instead?
-
-- Two-track advantages as in EmacsConf 2022:
-  - Fewer volunteers needed (host, IRC, pad)
-  - Can do with existing computing power (instead of spinning up another node for VNC+OBS)
-  - Less fear of missing out for participants
-  - votes: zaeph
-- Three-track advantages:
-  - More space between talks for streaming the Q&A
-  - Easier to explain the schedule
-  - More logical grouping
-  - Ends earlier, which is easier for participants from Europe         
-  - votes: max (Three tracks is the best policy if you’re more than 75% sure that you can round up the volunteers)
-- [[#three-tracks-sun-am][Three tracks just for Sunday morning]]:
-  - Allows us to have 20 minutes between talks instead of 15
-  - Might be easier to test the idea for just one part of the conference
-    
-#+begin_src emacs-lisp :exports none
-(defun emacsconf-schedule-copy-previous-track (list)
-	(cl-loop
-	 with track = (plist-get (car list) :track)
-	 with track-names = (seq-map (lambda (o) (plist-get o :name)) emacsconf-tracks)
-	 for talk in list
-	 collect
-	 (progn
-		 (when (member (plist-get talk :track) track-names)
-			 (setq track (plist-get talk :track)))
-		 (append (list :track track) talk))))
-#+end_src
-
-#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-aligned-talks.svg" :eval never-export
-(emacsconf-schedule-test
- filename
- (emacsconf-schedule-tracks
-	'((:label "Saturday"
-						:start "2023-12-02 9:00"
-						:end "2023-12-02 18:00"
-						:tracks ("A" "B" "C"))
-		(:label "Sunday"
-						:start "2023-12-03 9:00"
-						:end "2023-12-03 18:00"
-						:tracks ("A" "B" "C"))))
- (emacsconf-time-constraints '())
- (emacsconf-tracks
-	'((:name "A" :id "a")
-		(:name "B" :id "b")
-		(:name "C" :id "c")))
- (arranged
-  (emacsconf-schedule-inflate-sexp
-				'(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A")
-					(sat-open)
-					adventure
-					(uni :start "9:40")
-					(table :start "10:30")
-					(teaching :start "11:15")
-					(lunch :start "12:00" :time 60)
-					collab
-					(woof :start nil)
-					(solo :start nil)
-					(hn :start "15:00")
-					(web :start nil)
-					sat-close
-					("B Saturday, Dec 2" :start "2023-12-02 09:40" :track "B")
-					(one :start nil)
-					(poltys :start "10:30")
-					(taming :start "11:15")
-					(lunch :start "12:00" :time 60)
-					writing
-					(nabokov :start "13:40")
-					(steno :start "14:20")
-					(emacsen :start "15:30")
-					("C Saturday, Dec 2" :start "2023-12-02 9:40" :track "C")
-					(matplotllm)
-					(voice :start "10:30")
-					(llm :start "11:15")
-					(lunch :start "12:00" :time 60)
-					overlay
-					eval
-					(repl :start "14:20")
-					(emacsconf :start "15:30")
-					("A Sunday, Dec 3" :start "2023-12-03 09:00" :track "A")
-					(sun-open :time 10)
-					hyperamp
-					(koutline :start "10:00")
-					(test :start "11:00")
-					(lunch :start "12:00" :time 60)
-					(emms :start nil)
-					(devel :start "14:00")
-					(mentor :start nil)
-					(sharing :start "15:00")
-					(sun-close :start "16:00")
-					("B Sunday, Dec 3" :start "2023-12-03 09:10" :track "B")
-					(parallel :start "10:00")
-					(eat :start "10:30")
-
-					(gc :start "11:00")
-					(lunch :start "12:00" :time 60)
-					hyperdrive
-					(ref :start "14:00")
-					(unentangling :start "15:00")
-					("C Sunday, Dec 3" :start "2023-12-03 09:10" :track "C")
-
-					(scheme :start "10:00")
-					(lspocaml :start "11:00")
-					(flat :start "11:30")
-
-					(lunch :start "12:00" :time 60)
-					(windows :start nil)
-					(cubing :start "14:00")
-					(extending :start "15:00")
-					
-
-					)))
- (emacsconf-schedule-break-time 10)
- (emacsconf-schedule-lunch-time 60)
- (emacsconf-schedule-default-buffer-minutes 20)
- (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status))
- (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
- (emacsconf-schedule-validation-functions
-	'(emacsconf-schedule-validate-time-constraints
-		;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
-		emacsconf-schedule-validate-all-talks-present
-		emacsconf-schedule-validate-no-duplicates))
- (emacsconf-schedule-strategies
-	'(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time)))
-#+end_src
-
-#+RESULTS:
-:results:
-:end:
-
-#+begin_comment
-[[file:schedule-option-aligned-talks.svg]]
-#+end_comment
-
-#+INCLUDE: schedule-option-aligned-talks.svg export html
-**** Three tracks for Sunday morning?
-:PROPERTIES:
-:CUSTOM_ID: three-tracks-sun-am
-:END:
-
-
-
-#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-sun-am.svg" :eval never-export
-(emacsconf-schedule-test
- filename
- (emacsconf-schedule-tracks
-	'((:label "Saturday"
-						:start "2023-12-02 9:00"
-						:end "2023-12-02 18:00"
-						:tracks ("A" "B" "C"))
-		(:label "Sunday"
-						:start "2023-12-03 9:00"
-						:end "2023-12-03 18:00"
-						:tracks ("A" "B" "C"))))
- (emacsconf-time-constraints '())
- (emacsconf-tracks
-	'((:name "A" :id "a")
-		(:name "B" :id "b")
-		(:name "C" :id "c")))
- (arranged
-  (emacsconf-schedule-inflate-sexp
-				'(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A")
-					sat-open
-					adventure
-					uni
-					table
-					teaching
-					writing
-					(lunch :start "12:00")
-					nabokov 
-					collab
-					(woof)
-					solo
-					unentangling
-					ref
-					(devel) 
-					(sat-close)
-					("DEV Saturday, Dec 2" :start "2023-12-02 10:00" :track "B")
-					(matplotllm)
-					(voice)
-					(llm)
-					(lunch :start "12:00")
-					(overlay)
-					(eval)
-					(repl :start "14:00")
-					(hyperdrive)
-					(extending)
-					("GEN Sunday, Dec 3" :start "2023-12-03 09:00" :track "A")
-					sun-open
-					hyperamp
-					koutline
-					one
-					cubing
-					(lunch :start "12:00" :time 60)
-					(emms)
-					taming 
-					mentor
-					(hn :start "15:00")
-					web
-					sharing
-					sun-close
-					("DEV Sunday, Dec 3" :start "2023-12-03 10:00" :track "B")
-					scheme
-					eat
-					(flat)
-					lspocaml
-					(lunch :start "12:15" :time "45")
-					gc
-					(steno)
-					(windows)
-					(emacsen)
-					(emacsconf)
-					("C Sunday Dec 3" :start "2023-12-03 10:00" :track "C")
-					poltys
-					(parallel)
-					test
-					)))
- (emacsconf-schedule-break-time 10)
- (emacsconf-schedule-lunch-time 60)
- (emacsconf-schedule-default-buffer-minutes 20)
- (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status))
- (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
- (emacsconf-schedule-validation-functions
-	'(emacsconf-schedule-validate-time-constraints
-		;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
-		emacsconf-schedule-validate-all-talks-present
-		emacsconf-schedule-validate-no-duplicates))
- (emacsconf-schedule-strategies
-	'(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time)))
-#+end_src
-
-#+RESULTS:
-:results:
-:end:
-
-#+begin_comment
-[[file:schedule-option-sun-am.svg]]
-#+end_comment
-
-#+INCLUDE: schedule-option-sun-am.svg export html
+Good idea to include it because that gives people (a) more context on
+where a speaker is coming from, and (b) a feeling for the kinds of
+backgrounds and interests people have.
 
 ** Prepare infrastructure
 :PROPERTIES:
@@ -946,12 +703,20 @@ Actually recording the introductions can wait until closer to the
 conference because talk titles and Q&A methods can change. We can
 verify speaker name pronunciations at that time.
 
-**** TODO Do we want to use honorifics like Dr.?  :decision:
-DEADLINE: <2023-11-14 Tue>
+**** DONE Do we want to use honorifics like Dr.?                :decision:
+CLOSED: [2023-10-03 Tue 15:38] DEADLINE: <2023-11-14 Tue>
 :PROPERTIES:
 :CUSTOM_ID: honorifics
 :END:
 
+DECISION: Include in the intro-review email:
+#+begin_quote
+We will usually introduce you by your first name (or handle, if you
+prefer to go by a pseudonym) but if you'd rather be introduced
+differently (for example honorific followed by last-name, or whatever
+you prefer), just let us know.
+#+end_quote
+
 Let's see if we can decide on this by [2023-11-04 Fri] so that we can
 use it when recording the intros.
 
@@ -959,7 +724,7 @@ use it when recording the intros.
   speaker-submitted intros (as in previous EmacsConfs)
   - Equality
   - votes: zaeph
-- OPTION: Asking speakers if they want us to use any honorifics in their intro:
+- CHOSEN: Asking speakers if they want us to use any honorifics in their intro:
   - Observes personal preferences
   - votes: corwin, max, jc (We can also say that we prefer not to use honorifics (it's not an academic
     - Corwin's suggested wording: We will usually introduce you by your first name (or handle, if you prefer to go by a pseudonym) but if you'd rather be introduced
@@ -1152,3 +917,261 @@ Sacha
 :CUSTOM_ID: archive
 :END:
 
+** DONE Test the idea of three tracks and more aligned times       :decision:
+CLOSED: [2023-10-03 Tue 15:35] DEADLINE: <2023-10-13 Fri>
+:PROPERTIES:
+:CUSTOM_ID: three-tracks
+:END:
+
+Decision: We'll stick with the two-track schedule for now because it's
+more likely, and we'll adjust as we get closer to the conference
+depending on speaker submissions and on volunteer availability.
+
+Note: Let's see if we can decide on this by [2023-10-13 Fri] so that we can
+e-mail the draft schedules to people.
+
+Compared to [[#draft-schedule][two-track schedule]]:
+#+INCLUDE: schedule.svg export html
+
+What if we have three tracks instead?
+
+- Two-track advantages as in EmacsConf 2022:
+  - Fewer volunteers needed (host, IRC, pad)
+  - Can do with existing computing power (instead of spinning up another node for VNC+OBS)
+  - Less fear of missing out for participants
+  - votes: zaeph
+- Three-track advantages:
+  - More space between talks for streaming the Q&A
+  - Easier to explain the schedule
+  - More logical grouping
+  - Ends earlier, which is easier for participants from Europe         
+  - votes: max (Three tracks is the best policy if you’re more than 75% sure that you can round up the volunteers)
+- [[#three-tracks-sun-am][Three tracks just for Sunday morning]]:
+  - Allows us to have 20 minutes between talks instead of 15
+  - Might be easier to test the idea for just one part of the conference
+    
+#+begin_src emacs-lisp :exports none
+(defun emacsconf-schedule-copy-previous-track (list)
+	(cl-loop
+	 with track = (plist-get (car list) :track)
+	 with track-names = (seq-map (lambda (o) (plist-get o :name)) emacsconf-tracks)
+	 for talk in list
+	 collect
+	 (progn
+		 (when (member (plist-get talk :track) track-names)
+			 (setq track (plist-get talk :track)))
+		 (append (list :track track) talk))))
+#+end_src
+
+#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-aligned-talks.svg" :eval never-export
+(emacsconf-schedule-test
+ filename
+ (emacsconf-schedule-tracks
+	'((:label "Saturday"
+						:start "2023-12-02 9:00"
+						:end "2023-12-02 18:00"
+						:tracks ("A" "B" "C"))
+		(:label "Sunday"
+						:start "2023-12-03 9:00"
+						:end "2023-12-03 18:00"
+						:tracks ("A" "B" "C"))))
+ (emacsconf-time-constraints '())
+ (emacsconf-tracks
+	'((:name "A" :id "a")
+		(:name "B" :id "b")
+		(:name "C" :id "c")))
+ (arranged
+  (emacsconf-schedule-inflate-sexp
+				'(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A")
+					(sat-open)
+					adventure
+					(uni :start "9:40")
+					(table :start "10:30")
+					(teaching :start "11:15")
+					(lunch :start "12:00" :time 60)
+					collab
+					(woof :start nil)
+					(solo :start nil)
+					(hn :start "15:00")
+					(web :start nil)
+					sat-close
+					("B Saturday, Dec 2" :start "2023-12-02 09:40" :track "B")
+					(one :start nil)
+					(poltys :start "10:30")
+					(taming :start "11:15")
+					(lunch :start "12:00" :time 60)
+					writing
+					(nabokov :start "13:40")
+					(steno :start "14:20")
+					(emacsen :start "15:30")
+					("C Saturday, Dec 2" :start "2023-12-02 9:40" :track "C")
+					(matplotllm)
+					(voice :start "10:30")
+					(llm :start "11:15")
+					(lunch :start "12:00" :time 60)
+					overlay
+					eval
+					(repl :start "14:20")
+					(emacsconf :start "15:30")
+					("A Sunday, Dec 3" :start "2023-12-03 09:00" :track "A")
+					(sun-open :time 10)
+					hyperamp
+					(koutline :start "10:00")
+					(test :start "11:00")
+					(lunch :start "12:00" :time 60)
+					(emms :start nil)
+					(devel :start "14:00")
+					(mentor :start nil)
+					(sharing :start "15:00")
+					(sun-close :start "16:00")
+					("B Sunday, Dec 3" :start "2023-12-03 09:10" :track "B")
+					(parallel :start "10:00")
+					(eat :start "10:30")
+
+					(gc :start "11:00")
+					(lunch :start "12:00" :time 60)
+					hyperdrive
+					(ref :start "14:00")
+					(unentangling :start "15:00")
+					("C Sunday, Dec 3" :start "2023-12-03 09:10" :track "C")
+
+					(scheme :start "10:00")
+					(lspocaml :start "11:00")
+					(flat :start "11:30")
+
+					(lunch :start "12:00" :time 60)
+					(windows :start nil)
+					(cubing :start "14:00")
+					(extending :start "15:00")
+					
+
+					)))
+ (emacsconf-schedule-break-time 10)
+ (emacsconf-schedule-lunch-time 60)
+ (emacsconf-schedule-default-buffer-minutes 20)
+ (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status))
+ (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
+ (emacsconf-schedule-validation-functions
+	'(emacsconf-schedule-validate-time-constraints
+		;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
+		emacsconf-schedule-validate-all-talks-present
+		emacsconf-schedule-validate-no-duplicates))
+ (emacsconf-schedule-strategies
+	'(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time)))
+#+end_src
+
+#+RESULTS:
+:results:
+:end:
+
+#+begin_comment
+[[file:schedule-option-aligned-talks.svg]]
+#+end_comment
+
+#+INCLUDE: schedule-option-aligned-talks.svg export html
+*** Three tracks for Sunday morning?
+:PROPERTIES:
+:CUSTOM_ID: three-tracks-sun-am
+:END:
+
+
+
+#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-sun-am.svg" :eval never-export
+(emacsconf-schedule-test
+ filename
+ (emacsconf-schedule-tracks
+	'((:label "Saturday"
+						:start "2023-12-02 9:00"
+						:end "2023-12-02 18:00"
+						:tracks ("A" "B" "C"))
+		(:label "Sunday"
+						:start "2023-12-03 9:00"
+						:end "2023-12-03 18:00"
+						:tracks ("A" "B" "C"))))
+ (emacsconf-time-constraints '())
+ (emacsconf-tracks
+	'((:name "A" :id "a")
+		(:name "B" :id "b")
+		(:name "C" :id "c")))
+ (arranged
+  (emacsconf-schedule-inflate-sexp
+				'(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A")
+					sat-open
+					adventure
+					uni
+					table
+					teaching
+					writing
+					(lunch :start "12:00")
+					nabokov 
+					collab
+					(woof)
+					solo
+					unentangling
+					ref
+					(devel) 
+					(sat-close)
+					("DEV Saturday, Dec 2" :start "2023-12-02 10:00" :track "B")
+					(matplotllm)
+					(voice)
+					(llm)
+					(lunch :start "12:00")
+					(overlay)
+					(eval)
+					(repl :start "14:00")
+					(hyperdrive)
+					(extending)
+					("GEN Sunday, Dec 3" :start "2023-12-03 09:00" :track "A")
+					sun-open
+					hyperamp
+					koutline
+					one
+					cubing
+					(lunch :start "12:00" :time 60)
+					(emms)
+					taming 
+					mentor
+					(hn :start "15:00")
+					web
+					sharing
+					sun-close
+					("DEV Sunday, Dec 3" :start "2023-12-03 10:00" :track "B")
+					scheme
+					eat
+					(flat)
+					lspocaml
+					(lunch :start "12:15" :time "45")
+					gc
+					(steno)
+					(windows)
+					(emacsen)
+					(emacsconf)
+					("C Sunday Dec 3" :start "2023-12-03 10:00" :track "C")
+					poltys
+					(parallel)
+					test
+					)))
+ (emacsconf-schedule-break-time 10)
+ (emacsconf-schedule-lunch-time 60)
+ (emacsconf-schedule-default-buffer-minutes 20)
+ (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status))
+ (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
+ (emacsconf-schedule-validation-functions
+	'(emacsconf-schedule-validate-time-constraints
+		;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
+		emacsconf-schedule-validate-all-talks-present
+		emacsconf-schedule-validate-no-duplicates))
+ (emacsconf-schedule-strategies
+	'(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time)))
+#+end_src
+
+#+RESULTS:
+:results:
+:end:
+
+#+begin_comment
+[[file:schedule-option-sun-am.svg]]
+#+end_comment
+
+#+INCLUDE: schedule-option-sun-am.svg export html
+