update lessons learned

1 files changed, 10 insertions, 7 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index b8048e42..6a107fae 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -8623,19 +8623,20 @@ see emacsconf-import-comments-from-etherpad-text
 :CUSTOM_ID: lessons
 :END:
 ** From previous years
-- [ ] Shorter CFP, longer recording time
-- [ ] Ask for talk title to be subject in submission
+- [X] Shorter CFP, longer recording time
+- [X] Ask for talk title to be subject in submission
 - [X] Fresh eyes can doublecheck that all the talks are included and that availability properties have been set/followed
 - [X] Putting ‘availability’ towards the top of the submission template would make it harder for us to miss it during reviews, and it shouldn’t change anything for speakers.
 - [X] All the personalised messages we’ve sent during the scheduling campaign should probably be kept in a repo so that it’s less work for those who will be in charge of it next.
-- [ ] Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems.
+- [X] Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems.
 - [X] Might be a good idea to avoid Thanksgiving weekend, as lots of people travel then
-- [ ] Tech-checks haven’t been really popular this year, but there are so many ways we could make them more useful.  On the [2021-11-16 Tue], 10 days prior the conf, we thought that it could be nice to use them as recording sessions for late-prerecs, and that’s only one example.
+- [X] Tech-checks haven’t been really popular this year, but there are so many ways we could make them more useful.  On the [2021-11-16 Tue], 10 days prior the conf, we thought that it could be nice to use them as recording sessions for late-prerecs, and that’s only one example.
 - [X] Having the NO_NEWS / WAITING_FOR_PREREC contrast from the start of ~conf.org~ might have made it easier for us to ping speakers who were late to the party this year.  Rather than sending the personalised 10 days prior to the conference, we might have sent it a week after the submission of the anticipated scheduled (where we ask speakers if their allocated time is okay, based on their availability).
-- [ ] Move first dry run earlier (maybe one month before?) to give us more time for process tweaks
+- [X] Move first dry run earlier (maybe one month before?) to give us more time for process tweaks
 - [ ] Dropping talks one week before the conf might allow us to have a near-fixed schedule to announce early.
+  - or we can plan for live or gaps, that's cool too
 - [ ] CRM
-  - [ ]zaeph: Implementing a variable for ~automatic-emails~ would make it easier to suppress user-hooks for message-mode
+  - [ ] zaeph: Implementing a variable for ~automatic-emails~ would make it easier to suppress user-hooks for message-mode
   - [ ]zaeph: Even though we’re sending emails automatically, we might want to keep trace of them in our ~Sent~ IMAP folder.  notmuch does it with ~Fcc:~ in the header, so we might need a user-customisable var here as well.
 - [ ] less tiring lighting
 - [ ] split host and streamer?
@@ -8644,9 +8645,11 @@ see emacsconf-import-comments-from-etherpad-text
 - [ ] Tight opening-remarks, possible pre-rec.
 - [X] Asking pronunciation of name as soon as application with SA-cha CHEW-ah pattern would be good.  Not a lot of diligence with it this year.
 - [ ] People need to specify their IRC handle on application (potentially forcing nick and/or first-name/last-name.
+  - suggested, but not everyone has IRC, so that's okay. We'll manage. Walk new speakers through it?
 - [ ] We might want to figure out an ffmpeg workflow for noise-suppressing on top of normalisation.  Take inspiration from Audacity macros.
 - [ ] Having a more relaxed Saturday might give us time to adjust to tech-stack.
-- [ ] Creating BBB rooms in anticipation and/or automatically, before or during, might make for smoother check-in; right now, people keep wanting to check in via email even though we told them to use chat
+- [X] Creating BBB rooms in anticipation and/or automatically, before or during, might make for smoother check-in; right now, people keep wanting to check in via email even though we told them to use chat
+  - One BBB room per talk
 - [ ] Pre-recs were a little blocky wrt encoding; we might want to bump the bitrate next year
 - [ ] we can see if bot + pads + merging will help next year, and we can also experiment with multiple streams if there are enough people to pull it off so that speakers don't feel like they've just been dropped in a room and left to their own devices :)