Update task status

1 files changed, 230 insertions, 184 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 3469b9e9..274c5f6b 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -59,7 +59,7 @@ or ~C-c \~ (~org-match-sparse-tree~) to see anything tagged with your tag.
 
 | Week ending      | Work                          | Speakers                                        | Volunteers         | Public             |
 | [2022-09-30 Fri] |                               | [[#acceptance][acceptance, reply to confirm]]                    |                    |                    |
-| [2022-10-09 Sun] |                               | [[#check-sched][schedule, reply if not okay]]                     | [[#volunteer-2022-10-09][overall priorities]] |                    |
+| [2022-10-09 Sun] |                               | [[#check-sched][schedule, reply if not okay]]                     | [[#overall][overall priorities]] |                    |
 | [2022-10-16 Sun] | [[#etherpad][Etherpad]], [[#upload][stream]]              |                                                 | infra update       |                    |
 | [2022-10-23 Sun] | [[#upload][file upload]], [[#write-viewing][watch pages]]      | [[#mail-upload][file upload instructions]], backstage             | [[#volunteer-2022-10-23][training]]           |                    |
 | [2022-10-30 Sun] | [[#streaming][OBS in the cloud]]              |                                                 | caption kickoff    | [[#announce-program][schedule]], posters? |
@@ -80,30 +80,31 @@ scramble to do in order to get the conference off the ground. *bold*
 is our current goal. Feel free to volunteer for anything that
 interests you!
 
-|                        | Good                                | Better                               | Best                                                         |
-|------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
-| [[#intro][intro and exit]]         | *text on screen*                    | per-talk video, recorded voiceover   | Emacs thing so we can display info, countdowns, IRC          |
-| [[#conforg][conf.org management]]    | on sachac's laptop                  | S: on res.emacsconf.org              | *DONE S/Z: other people know how to work with it*            |
-| [[#prepare-prerec-process][prerec]]                 | convert to webm                     | normalize audio                      | *[[#mastering][DONE Z: reduce noise]]*                       |
-| [[#publish-live][talk pages]]             | DONE S: link to stream, pad, IRC    | *S: link to prerec when live*        | embed stream, pad, IRC, prerec                               |
-| [[#sched-decision][schedule]]               | one track                           | *DONE S: two tracks*                 | aligned times, full roster                                   |
-| [[#upload][upload]]                 | FTP                                 | *DONE S: web-based*                  | auto-encoded, preview (SReview?)                             |
-| [[#streaming][streaming]]              | ffmpeg from computer                | OBS                                  | *DONE: OBS in cloud, switchable hosts*                       |
-| [[#other-streams][other streams]]          | 480p                                | + Toobnix                            | *S: + YouTube*                                               |
-| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *DONE playbook*                      | training meetings + recordings                               |
-| BBB rooms              | about 5 rooms that we cycle through |                                      | *DONE S: one room per speaker*                               |
-| host                   | no host, speaker reads pad          | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
-| BBB Q&A                | none                                | *DONE open to community*             | moderated by speaker and host                                |
-| [[#write-viewing][watch page]]             | tracks                              | + IRC                                | *DONE S: + talk info*, maybe even current/recent/next        |
-| [[#etherpad][pad]]                    | one pad for conf                    | one pad per talk, wikimedia          | *DONE S: one pad per talk, self-hosted* so we can access API |
-| [[#irc][IRC]]                    | #emacsconf, -org                    | *DONE #emacsconf, -gen, -dev, -org*  | IRC volunteer copying to pads; maybe even IRC bots           |
-| [[#irc-announce][IRC announcements]]      | ERC commands                        | *DONE S: hook-based*                 | timer-based                                                  |
-| [[#publishing-sched][sched update]]           | *DONE S: publish at start*          | update main sched                    | update talk pages                                            |
-| [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*       |                                      | S: Toobnix + YT when live                                    |
-| schedule view          | text table                          | imagemap fallback                    | *DONE S: interactive SVG*                                    |
-| [[#caption-workflow][caption workflow]]       | YT autosubs                         | Whisper autosubs                     | *DONE: Whisper + more granular timestamps*                   |
-| [[#wiki-design][wiki]]                   | plain text, markdown                | *DONE S: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
-| [[#ansible][ansible]]                | none                                | *DONE S: some automation*            | comprehensive, can also work against containers              |
+|                        | Good                                    | Better                               | Best                                                         |
+|------------------------+-----------------------------------------+--------------------------------------+--------------------------------------------------------------|
+| [[#conforg][conf.org management]]    | on sachac's laptop                      | S: on res.emacsconf.org              | *DONE S/Z: other people know how to work with it*            |
+| [[#prepare-prerec-process][prerec]]                 | convert to webm                         | normalize audio                      | *[[#mastering][DONE Z: reduce noise]]*                                       |
+| [[#publish-live][talk pages]]             | DONE S: link to stream, pad, IRC        | *S: link to prerec when live*        | embed stream, pad, IRC, prerec                               |
+| [[#sched-decision][schedule]]               | one track                               | *DONE S: two tracks*                 | aligned times, full roster                                   |
+| [[#upload][upload]]                 | FTP                                     | *DONE S: web-based*                  | auto-encoded, preview (SReview?)                             |
+| [[#streaming][streaming]]              | ffmpeg from computer                    | OBS                                  | *DONE: OBS in cloud, switchable hosts*                       |
+| [[#other-streams][other streams]]          | 480p                                    | + Toobnix                            | *S: + YouTube*                                               |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                                  | *DONE playbook*                      | training meetings + recordings                               |
+| BBB rooms              | about 5 rooms that we cycle through     |                                      | *DONE S: one room per speaker*                               |
+| host                   | no host, speaker reads pad              | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
+| BBB Q&A                | none                                    | *DONE open to community*             | moderated by speaker and host                                |
+| BBB Q&A start          | awkward silence while waiting           | *speaker can demo a little*          | host has prepared questions just in case no one shows up     |
+| [[#write-viewing][watch page]]             | tracks                                  | + IRC                                | *DONE S: + talk info*, maybe even current/recent/next        |
+| [[#etherpad][pad]]                    | one pad for conf                        | one pad per talk, wikimedia          | *DONE S: one pad per talk, self-hosted* so we can access API |
+| [[#irc][IRC]]                    | #emacsconf, -org                        | *DONE #emacsconf, -gen, -dev, -org*  | IRC volunteer copying to pads; maybe even IRC bots           |
+| [[#irc-announce][IRC announcements]]      | ERC commands                            | *DONE S: hook-based*                 | timer-based                                                  |
+| [[#publishing-sched][sched update]]           | *DONE S: publish at start*              | update main sched                    | update talk pages                                            |
+| [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*           |                                      | S: Toobnix + YT when live                                    |
+| schedule view          | text table                              | imagemap fallback                    | *DONE S: interactive SVG*                                    |
+| [[#caption-workflow][caption workflow]]       | YT autosubs                             | Whisper autosubs                     | *DONE: Whisper + more granular timestamps*                   |
+| [[#wiki-design][wiki]]                   | plain text, markdown                    | *DONE S: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
+| [[#ansible][ansible]]                | none                                    | *DONE S: some automation*            | comprehensive, can also work against containers              |
+| [[#intro][intro and exit]]         | *DONE: slide on screen, host on Mumble* | per-talk video, recorded voiceover   | Emacs thing so we can display info, countdowns, IRC          |
 
 * Projects and other long-running tasks
 :PROPERTIES:
@@ -113,7 +114,7 @@ interests you!
 #+TOC: headlines 1 local
 
 Roughly ordered by importance.
-** TODO Record intro/outro for day-1 and day-2                       :zaeph:
+** TODO [#C] Record intro/outro for day-1 and day-2                  :zaeph:
 :PROPERTIES:
 :CUSTOM_ID: rec-intro
 :END:
@@ -261,17 +262,26 @@ Thanks again for all your contributions!
 
 Sacha
 
-** TODO Prepare intros for the hosts to read  :zaeph:
+** TODO [#A] Prepare intros for the hosts to read                    :sachac:
 :PROPERTIES:
 :CUSTOM_ID: host-intros
 :END:
-*** TODO Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers  :sachac:
-** TODO Write check-in email  :sachac:
+https://pad.emacsconf.org/intros
+also in :INTRO_NOTE: in conf.org so that we can plop it into the hyperlists
+*** DONE Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers :sachac:
+CLOSED: [2022-11-19 Sat 11:06]
+** TODO [#A] Write check-in email                                   :sachac:
 SCHEDULED: <2022-11-19 Sat>
 :PROPERTIES:
 :CUSTOM_ID: check-in-email
 :END:
-** TODO Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning  :sachac:
+*** TODO Draft e-mail to send speakers who may need to do it live
+:PROPERTIES:
+:CUSTOM_ID: live-speakers
+:END:
+
+
+** TODO [#B] Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning :sachac:
 :PROPERTIES:
 :CUSTOM_ID: one-track
 :END:
@@ -380,7 +390,6 @@ SCHEDULED: <2022-11-18 Fri>
 - [[file:emergency-back-to-one.svg]]
 :end:
 
-
 *** TODO Get the emergency schedule sorted out so that we can easily switch to it
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 08:01]
@@ -390,15 +399,9 @@ SCHEDULED: <2022-11-18 Fri>
 :CUSTOM_ID: satellite
 :END:
 *** Zurich
-**** TODO Link to them on the wiki  :zaeph:
+**** TODO Link to them on the wiki  :bandali:
 https://200ok.ch/posts/2022-11-01_emacsconf__with_a_new_physical_venue.html
-**** TODO announce on the emacsconf-discuss mailing list  :zaeph:
-** TODO Draft e-mail to send speakers who may need to do it live
-:PROPERTIES:
-:CUSTOM_ID: live-speakers
-:END:
-
-
+**** TODO announce on the emacsconf-discuss mailing list  :bandali:
 ** DONE Prepare for prerecs                                          :zaeph: 
 CLOSED: [2022-10-29 Sat 09:58] DEADLINE: <2022-11-04 Fri>
 :PROPERTIES:
@@ -447,7 +450,7 @@ We need time after the prerecs get submitted to:
 
 Make changes in [[#prerec-process]]
   
-** INPROGRESS Work on the OBS scenes                   :zaeph:corwin:sachac:
+** INPROGRESS [#C] Work on the OBS scenes              :zaeph:corwin:sachac:
 DEADLINE: <2022-11-11 Fri>
 :PROPERTIES:
 :CUSTOM_ID: obs-scenes
@@ -523,7 +526,7 @@ Overlay considerations:
 CLOSED: [2022-11-07 Mon 14:46]
 https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/sample.svg
 
-** TODO Create protocol for live Q&A                                 :zaeph:
+** TODO [#B] Create protocol for live Q&A                            :zaeph:
 :PROPERTIES:
 :CUSTOM_ID: live-protocol
 :END:
@@ -532,16 +535,19 @@ Objective:
 
 Comments:
 - It would be nice to have a protocol with speakers to tell us that they’re uncomfortable with a question, just so that we can find a smooth way to skip it.
-** INPROGRESS Find volunteers for tech-checks                        :zaeph:
+** DONE Find volunteers for tech-checks                              :zaeph:
+CLOSED: [2022-11-19 Sat 11:08]
 :PROPERTIES:
 :CUSTOM_ID: tech-checks
 :END:
 *** DONE Add entry in 2022/volunteer.md
-*** INPROGRESS Write protocol for adding tech-checker volunteer
+*** DONE Write protocol for adding tech-checker volunteer
+CLOSED: [2022-11-19 Sat 11:08]
 - Invite volunteer to BBB (ask core organizers)
 - Update [[file:prepare.md::Tech-check]] with new tech-checker info
 - Coach tech-checker on the protocol
-*** INPROGRESS Write the tech-checking protocol (formerly referred to as “tech-checklist”)
+*** DONE Write the tech-checking protocol (formerly referred to as “tech-checklist”)
+CLOSED: [2022-11-19 Sat 11:08]
 From previous years:
 #+begin_quote
 - Can you speak and be heard? Is there echo?
@@ -553,8 +559,7 @@ From previous years:
 - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes?
 - Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname?
 #+end_quote
-** DONE Update viewing instructions and watch pages                  :sachac:
-CLOSED: [2022-10-14 Fri 15:02]
+** TODO Update viewing instructions and watch pages                 :sachac:
 :PROPERTIES:
 :CUSTOM_ID: write-viewing
 :END:
@@ -567,11 +572,13 @@ Also add to watch page
 - https://emacsconf.org/2022/watch/dev/
 *** DONE Add Q&A distinction to SVG schedule
 CLOSED: [2022-10-17 Mon 00:39]
-*** TODO Make it easy to get to recent/current/next talk information while watching
+*** CANCELLED [#C] Make it easy to get to recent/current/next talk information while watching
+CLOSED: [2022-11-19 Sat 11:08]
 Maybe links to the current shift's pads
 *** TODO Add pad to sched directive so that it will be linked when the pads are live
 *** TODO Update https://live.emacsconf.org/ as well
 ** TODO Prepare to handle talk state changes                        :sachac:publish:
+SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
 :CUSTOM_ID: publish-live
 :END:
@@ -609,7 +616,7 @@ Maybe links to the current shift's pads
 Other things that aren't tracked by todo status:
 - CHECK_IN: t :: once the speaker has been checked into the BBB room or IRC
 
-***** TODO Prerec publishing
+**** TODO Prerec publishing
 :PROPERTIES:
 :CREATED:  [2022-10-20 Thu 08:08]
 :END:
@@ -643,7 +650,7 @@ so that more people can work with it during the conference
 See the publish role in the ansible playbook
     
 ** TODO Set up stream events on Toobnix and YouTube                 :sachac:stream:
-SCHEDULED: <2022-11-19 Sat>
+SCHEDULED: <2022-11-20 Sun>
 :PROPERTIES:
 :CUSTOM_ID: other-streams
 :END:
@@ -655,14 +662,15 @@ so that people on other platforms can come across EmacsConf
      while true; do ffmpeg -loglevel 24 -i http://localhost:8000/main.webm -cluster_size_limit 2M -cluster_time_limit 5100 -b:v 1M -crf 30 -g 125 -deadline good -threads 4 -vcodec libx264 -acodec libmp3lame -f flv $MOUNT; done
   #+end_src
 
-** BLOCKED Set up talks on Toobnix and YouTube                      :sachac:yt:toobnix:
-SCHEDULED: <2022-11-19 Sat>
+** TODO Set up talks on Toobnix and YouTube              :sachac:yt:toobnix:
+SCHEDULED: <2022-11-20 Sun>
 :PROPERTIES:
 :CUSTOM_ID: video-platforms
 :END:
 so that people can find the videos on other video platforms
 waiting for prerecs
-** TODO Ask speakers for bios or support nudges to include on their talk pages  :wiki:
+** DONE Ask speakers for bios or support nudges to include on their talk pages :wiki:
+CLOSED: [2022-11-19 Sat 11:09]
 :PROPERTIES:
 :CUSTOM_ID: speaker-bio
 :END:
@@ -738,19 +746,22 @@ videotestsrc num_buffers=2450 ! video/x-raw,width=400,height=300,framerate=10/1
 1251,/home/sacha/proj/emacsconf/private/assets/titles% find -name community-title.svg -exec inkscape --export-type=png --export-width=1280 --export-height=720 --export-background-opacity=0 {} \;
 
 
-*** TODO Do mini dry run
+*** DONE Do mini dry run
+CLOSED: [2022-11-19 Sat 11:09]
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 07:49]
 :END:
-**** STARTED Revisit OBS and streaming setup to prepare for the dry run next weekend
+**** DONE Revisit OBS and streaming setup to prepare for the dry run next weekend
+CLOSED: [2022-11-19 Sat 11:09]
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 08:00]
 :Effort:   1:00
 :END:
 :LOGBOOK:
-CLOCK: [2022-11-19 Sat 09:47]
+CLOCK: [2022-11-19 Sat 09:47]--[2022-11-19 Sat 11:09] =>  1:22
 :END:
-** TODO [#C] Smoothen captioning workflow                           :sachac:
+** DONE [#C] Smoothen captioning workflow                           :sachac:
+CLOSED: [2022-11-19 Sat 11:10]
 :PROPERTIES:
 :CUSTOM_ID: caption-workflow
 :END:
@@ -768,7 +779,8 @@ call ../run-aeneas.sh from the directory with the opus or ogg and the txt file
 sachac@res-emacsconf:~/current/meetups$ python3 -m aeneas.tools.execute_task emacsconf-2022-meetups--attending-and-organizing-emacs-meetups--bhavin-gandhi--main.opus reflowed.srt "task_language=eng|os_task_file_format=json|is_text_type=subtitles" output.json
 
 I might try out lhotse and torchaudio someday, but it's low priority. aeneas seems to do a reasonable job of 
-*** TODO [#C] Move publishing the backstage index to res so that we can trigger it after the files are uploaded
+*** DONE [#C] Move publishing the backstage index to res so that we can trigger it after the files are uploaded
+CLOSED: [2022-11-19 Sat 11:09]
 :PROPERTIES:
 :CREATED:  [2022-10-21 Fri 16:45]
 :END:
@@ -920,7 +932,8 @@ https://chat.emacsconf.org/ .
 Sacha Chua
 *** DONE [#C] Support cue IDs in subed-vtt.el
 CLOSED: [2022-11-11 Fri 08:58]
-*** TODO [#C] jiwer · PyPI - measure error rate
+*** CANCELLED [#C] jiwer · PyPI - measure error rate
+CLOSED: [2022-11-19 Sat 11:09]
 :PROPERTIES:
 :CREATED:  [2022-10-22 Sat 20:59]
 :END:
@@ -942,18 +955,19 @@ https://pypi.org/project/jiwer/
 - You can create new categories by making up new CategoryNames.
 - You can also link to a talk with a link like this: =\[[/2022/talks/maint|Maintaining the Maintainers: Attribution as an Economic Model for Open Source]]=
   You can make a new heading called =# Related talks=
-** TODO Turn off file upload service on media.emacsconf.org  :sachac:infra:
-SCHEDULED: <2022-12-14 Wed>
+** TODO [#B] Turn off file upload service on media.emacsconf.org :sachac:infra:
+SCHEDULED: <2022-11-27 Sun>
 :PROPERTIES:
 :CUSTOM_ID: upload-off
 :END:
+so that nginx can have more memory and we don't risk slowdowns
 ** TODO [#C] JS/CSS enhancement                                  :emacsconf:
 :PROPERTIES:
 :CREATED:  [2022-10-22 Sat 15:15]
 :CUSTOM_ID: watch-css
 :END:
 
-*** TODO Add start and end attributes to the brief stuff for possible JS/CSS
+*** TODO [#C] Add start and end attributes to the brief stuff for possible JS/CSS
 :PROPERTIES:
 :CREATED:  [2022-10-20 Thu 22:26]
 :END:
@@ -974,6 +988,7 @@ Playbook will be able to reproduce:
 in prod or docker container
 
 *** TODO restreamers on live0
+[[#other-streams][Set up stream events on Toobnix and YouTube]]
 *** DONE icecast on live0
 CLOSED: [2022-10-29 Sat 09:56]
 :PROPERTIES:
@@ -988,7 +1003,8 @@ CLOSED: [2022-10-29 Sat 09:56]
 CLOSED: [2022-10-29 Sat 09:56]
 
 
-*** TODO publishing environment
+*** DONE publishing environment
+CLOSED: [2022-11-19 Sat 11:12]
 *** DONE Get ansible to run against a clean docker
 CLOSED: [2022-10-11 Tue 12:20]
 *** DONE Set up Etherpad with MySQL
@@ -1096,19 +1112,20 @@ CLOSED: [2022-10-16 Sun 14:42]
 Waiting for DNS
 add to /etc/dehydrated/domains.txt
 sudo sh -x /etc/cron.daily/renew-https-cert-local
-*** TODO Link to pad from talk page
-SCHEDULED: <2022-11-15 Tue>
+*** TODO [#A] Link to pad from talk page
+SCHEDULED: <2022-11-20 Sun>
 *** DONE Add links to general conference pad
 CLOSED: [2022-10-19 Wed 09:22]
 for collecting feedback
-*** TODO Prototype shift pads for easier scrolling
+*** TODO [#C] Prototype shift pads for easier scrolling
 if we can get the anchor plugin
 *** DONE Be able to fall back to wikimedia if necessary, maybe with nginx redirects
 CLOSED: [2022-10-13 Thu 13:55]
 *** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
 CLOSED: [2022-10-13 Thu 13:46]
 ~emacsconf-pad-export-initial-content-for-all-talks~
-** TODO Set up BBB rooms and update conf.org                        :sachac:
+** DONE Set up BBB rooms and update conf.org                        :sachac:
+CLOSED: [2022-11-19 Sat 11:12]
 :PROPERTIES:
 :CUSTOM_ID: create-bbb
 :END:
@@ -1138,7 +1155,8 @@ CLOSED: [2022-11-08 Tue 09:48] DEADLINE: <2022-11-18 Fri>
 - FlowyCoder: sat-pm-gen, sun-pm-gen
 - jman: sun-pm-gen
 
-** INPROGRESS Coordinate and help volunteers                        :sachac:
+** DONE Coordinate and help volunteers                              :sachac:
+CLOSED: [2022-11-19 Sat 11:14]
 :PROPERTIES:
 :CUSTOM_ID: coordinate-volunteers
 :END:
@@ -1149,8 +1167,10 @@ CLOSED: [2022-11-08 Tue 09:48] DEADLINE: <2022-11-18 Fri>
   https://wiki.debian.org/DebConf/21/VideoVolunteering
 - Encourage people to sign up for [[#shifts]]
 
-*** TODO Plan training session(s), Q&A availability, recordings
-*** BLOCKED Hold Q&A session with volunteers
+*** DONE Plan training session(s), Q&A availability, recordings
+CLOSED: [2022-11-19 Sat 11:14]
+*** CANCELLED Hold Q&A session with volunteers
+CLOSED: [2022-11-19 Sat 11:14]
 :PROPERTIES:
 :CUSTOM_ID: schedule-volunteer-qna
 :END:
@@ -1379,8 +1399,8 @@ that would support resizing.
 *** Other notes
 There are sockets in the home directory for MPV control if you want to keep that process.
 echo '{ "command": ["loadfile", "test2.webm"] }' | socat - ~/mpv-socket-emacsconf-dev 
-*** TODO Test and document command-line way of managing audio  :sachac:
-DEADLINE: <2022-11-20 Sun>
+*** DONE Test and document command-line way of managing audio      :sachac:
+CLOSED: [2022-11-19 Sat 11:14] DEADLINE: <2022-11-20 Sun>
 
 *** DONE Move my conf.org setup to res so that we can control everything from there
 CLOSED: [2022-11-03 Thu 14:10]
@@ -1437,9 +1457,13 @@ CLOSED: [2022-10-30 Sun 21:54]
 *** DONE See if I can even Ansible-up the rest of the tasks
 CLOSED: [2022-10-30 Sun 21:54]
 like starting up Firefox and mpv and everything
-*** TODO obs-websocket control of OBS on the server
+*** CANCELLED obs-websocket control of OBS on the server
+CLOSED: [2022-11-19 Sat 11:14]
 so that the streamer can adjust volume offscreen?
-*** TODO document such that someone else could use/fix it         
+*** DONE document such that someone else could use/fix it         
+CLOSED: [2022-11-19 Sat 11:15]
+*** DONE recruit at least one more person to help operate the "video bouncer"
+CLOSED: [2022-11-19 Sat 11:15]
 *** Other notes
 - bandali doesn't have much cognitive bandwidth at the moment, so we can keep things simple with OBS on laptops
 
@@ -1464,25 +1488,23 @@ so that the streamer can adjust volume offscreen?
 - https://opensource.com/article/20/5/conference-free-software
 - https://github.com/soonum/hubangl
 - https://obsproject.com/forum/threads/run-obs-on-vm-in-the-cloud.122543/
-*** TODO recruit at least one more person to help operate the "video bouncer"
 ** INPROGRESS Use Mumble for backchannel coordination and also on-stage
 DEADLINE: <2022-11-18 Fri>
 :PROPERTIES:
 :CUSTOM_ID: mumble
 :END:
-*** TODO Update the Mumble setup                                  :bandali:
+
+[2022-11-19 Sat] sachac: Confirmed that you can join the emacsconf-dev or emacsconf-gen channel if you have access, and you can speak on air in just that channel
+
+*** DONE Update the Mumble setup                                  :bandali:
+CLOSED: [2022-11-19 Sat 11:15]
 - [X] Add emacsconf-gen and emacsconf-dev channels
 - [X] Give the emacsconf-gen and emacsconf-dev users access to them
 - [X] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
-- [ ] Get emacsconf-gen and -dev to join the right channels
+- [X] Get emacsconf-gen and -dev to join the right channels
 *** DONE E-mail volunteers and help them get on Mumble            :bandali:
 CLOSED: [2022-11-19 Sat 09:03]
 
-|            | Emailed | Onboarded        |
-|------------+---------+------------------|
-| FlowyCoder | X       | [2022-11-19 Sat] |
-| jman       | X       |                  |
-| vetrivln   | X       |                  |
 **** Template
 
 We plan to use Mumble as a virtual walkie-talkie during the conference
@@ -1496,7 +1518,9 @@ as follows:
 2. Create and backup your certificate. (This is part of the wizard for
    the desktop client, and it might be automatic on a phone client.)
 3. Connect to mumble.emacsconf.org with your desired username.
-4. Register your account on the server. This reserves your username.
+4. Register your account on the server using the ~Self > Register~
+   command. This reserves your username using your certificate and
+   allows me to add you to ACLs.
 5. Let me know (sachac on #emacsconf-org in IRC or
    sacha@sachachua.com) when you've registered so that I can add you
    to the access control lists for the private channels. If I'm around
@@ -1516,10 +1540,18 @@ Sacha
 
 *** DONE Generate certificates, add them to conf.org, and register the users  :sachac:
 CLOSED: [2022-11-08 Tue 11:33]
-*** TODO Set up Mumble and bring the volunteers on board
+*** WAITING Set up Mumble and bring the volunteers on board
+SCHEDULED: <2022-11-26 Sat>
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 07:59]
 :END:
+
+|            | Emailed | Onboarded                                                  |
+|------------+---------+------------------------------------------------------------|
+| FlowyCoder | X       | [2022-11-19 Sat] access granted, briefed                   |
+| jman       | X       |                                                            |
+| vetrivln   | X       | [2022-11-19 Sat] access granted, needs to figure out audio |
+
 ** Volunteer update
 :PROPERTIES:
 :CUSTOM_ID: volunteer-2022-11-14
@@ -1564,27 +1596,34 @@ https://media.emacsconf.org/2022/backstage/hyperlists/
 *** DONE Try writing it to an Etherpad
 CLOSED: [2022-11-14 Mon 14:14] SCHEDULED: <2022-11-19 Sat>
 
-*** TODO Revisit the hyperlists to make sure they make sense
+*** TODO [#A] Revisit the hyperlists to make sure they make sense
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 07:49]
 :END:
+*** TODO [#B] Add intro notes and specific talk notes to the hyperlist
+*** TODO [#A] Make a hyperlist for checking people in for easier copying and pasting
 ** SOMEDAY [#C] Consider breakout rooms for lunch break
 :PROPERTIES:
 :CREATED:  [2022-11-07 Mon 08:12]
 :CUSTOM_ID: breakouts
 :END:
 
-** TODO Review notebook for tasks, priorities, and scheduling
+** STARTED Review notebook for tasks, priorities, and scheduling
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 08:01]
 :CUSTOM_ID: review
+:Effort:   0:15
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-19 Sat 11:17]
 :END:
 * Projects to bear in mind but which are not actual
 :PROPERTIES:
 :CUSTOM_ID: maybe-projects
 :END:
 
-** STANDBY Find a way to accommodate a specific return-speaker
+** DONE Find a way to accommodate a specific return-speaker
+CLOSED: [2022-11-19 Sat 11:17]
 We’re not sure if we’re going to get a presentation or a prerec for them
 this year, but we need to keep this at the back of our minds.
 
@@ -1672,50 +1711,16 @@ Ideas to consider:
 - Making organizers-notebook nicer to browse through (or maybe use organice?)
 - Improve the video player (resolution switching? chapter markers?) - https://github.com/sampotts/plyr for video?
 
-*** BLOCKED ?: Figure out JS and CSS niceties that will make organizers-notebook more enjoyable to browse through :css:js:
+*** SOMEDAY [#C] ?: Figure out JS and CSS niceties that will make organizers-notebook more enjoyable to browse through :css:js:
 
 
 - TODO/DONE/etc. keyword highlighting?
 - Collapsible sections?
-*** BLOCKED ?: Find a way to add JS libraries to the wiki but shield them from anon editing :js:
+*** SOMEDAY [#C] ?: Find a way to add JS libraries to the wiki but shield them from anon editing :js:
 gitolite should have some options to do this
-*** BLOCKED ?: Beautify video players                              :js:css:
+*** SOMEDAY [#C] ?: Beautify video players                         :js:css:
 Might not be necessary.
   
-** What ideas do we want to borrow from other conferences?
-:PROPERTIES:
-:CUSTOM_ID: other-confs
-:END:
-
-- FOSDEM had a conference track
-  - https://archive.fosdem.org/2022/schedule/track/conference_organisation/
-- DebConf
-  - Thorough documentation at https://debconf-video-team.pages.debian.net/docs/
-  - https://debconf-video-team.pages.debian.net/docs/online_volunteer_roles.html
-  - Ansible: https://salsa.debian.org/debconf-video-team/ansible , https://debconf-video-team.pages.debian.net/ansible
-  - SReview for cutting videos?
-  - https://wiki.debian.org/Teams/DebConf/Video/Subtitles
-  - Pentabarf https://lists.debian.org/debconf-team/2008/08/msg00147.html
-  - Schedule shows local time and DebConf time: https://debconf21.debconf.org/schedule/    
-- LibrePlanet https://libreplanet.org/2022/
-  - libreadventure, minetest?
-
- - https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/ : 4-person team, post-prod, break commercials
-   
-** [#C] Do we want to make the ikiwiki web-editable?
-:PROPERTIES:
-:CUSTOM_ID: cgi
-:END:
-Pain points:
-- Speakers usually ended up going through us
-
-Options:
-- Web-editable:
-  - Speakers and general public will be able to edit it more easily
-- Git: (current)
-  - Haven't had a problem with spam
-  - Reduces merge conflict potential
-
 ** How do we want to make better use of Etherpad?
 :PROPERTIES:
 :CUSTOM_ID: pad-decision
@@ -1777,7 +1782,64 @@ Ideas:
   - Easier to pick out questions even with overlapping Q&A/talks
   - Needs logging and more organizer attention
 - Maybe a volunteer can have an ERC command that copies a question into a buffer, or even into the Etherpad
-** How many BBB rooms do we want to set up?
+** Do we want people to advertise any openings with their companies or any work that they're looking for?
+:PROPERTIES:
+:CUSTOM_ID: advertising
+:END:
+
+- Speakers on their page?
+- General audience on a wiki page somewhere?
+  
+** Decision archive
+:PROPERTIES:
+:CUSTOM_ID: decision-archive
+:END:
+*** Where should volunteers e-mail?
+:LOGBOOK:
+- Note taken on [2022-09-23 Fri 11:26] \\
+  Discussed in #emacsconf-org
+:END:
+
+- *Default to emacsconf-org and offer emacsconf-org-private as an option*
+- emacsconf-org-private
+  - less public, e.g. if for whatever reason we might have to decline an offer of help
+  - Also, some people want to volunteer but do not want to be in the public’s eye.
+- emacsconf-org
+  - If you’re thinking about the enticement factor of having people
+    volunteer publicly, we’ll still have a well-furnished list of people
+    helping us run the conf somewhere on the wiki.  [11:22]
+  - i would think if someone doesn't want to do it publicly, they could
+    opt to write to -org-private instead, but otherwise the defacto
+    should be public (-org)
+  - i just think most folks would want to do this publicly unless for
+    specific reasons, rather than the other way around
+  
+*** CANCELLED Do we want to do alt-stream the same way again this year?
+
+Superseded by decision to have multiple tracks
+
+- Alt stream joins the current session and then continues with it until the Q&A finishes; people join the BBB room if they want to ask questions
+  - Nice and convivial, Q&A still gets captured
+  - Inertia means most people get the main message
+- Multiple streams with more space between talks, people choose which stream they want to watch
+  - How other conferences do it
+  - Speakers can attend related talks more easily
+*** DONE Shall we put a generic e-mail address for sending feedback, maybe with different mailtos?
+CLOSED: [2022-10-07 Fri 14:45]
+Pain points:
+- Many talk pages don't have public e-mail addresses, so it takes a
+  little extra work (or is sometimes impossible) for people to follow
+  up if they have questions
+
+Options:
+- Do nothing (current)
+- Add a mailto link to emacsconf-discuss that prepopulates the subject
+- Add a mailto link to emacsconf-org
+  - Wider discussion
+- *Add a mailto to emacsconf-org-private*
+  - Private feedback that can be forwarded to the speaker  
+
+*** DONE How many BBB rooms do we want to set up?
 :PROPERTIES:
 :CUSTOM_ID: bbb-rooms
 :END:
@@ -1790,7 +1852,7 @@ Ideas:
 - Five or so, rotating among them
   - Check-in person directs the speaker to the next available room
   - Worked fine last time
-** How easy do we want to make it to join the BBB session?
+*** DONE How easy do we want to make it to join the BBB session?
 :PROPERTIES:
 :CUSTOM_ID: bbb-join
 :END:
@@ -1819,9 +1881,10 @@ Options:
 Change talk status to OPEN_Q or UNSTREAMED_Q, and change to TO_ARCHIVE when done.
 M-x emacsconf-publish-bbb-redirect to update the redirect for a single talk
 M-x emacsconf-publish-bbb-redirect-all updates all the redirects
-*** TODO Add nginx redirect from emacsconf.org
+**** DONE Add nginx redirect from emacsconf.org
+CLOSED: [2022-11-19 Sat 11:17]
 /ssh:front|sudo::/etc/nginx/sites-available/emacsconf.org
-** DONE How do we want to name the BBB rooms?
+*** DONE How do we want to name the BBB rooms?
 CLOSED: [2022-10-19 Wed 11:08]
 :PROPERTIES:
 :CUSTOM_ID: bbb-name
@@ -1836,64 +1899,40 @@ Needs to be easy to:
   
 ec22-sat-am-dev Speaker Name (slugs)
 
-
-** Do we want people to advertise any openings with their companies or any work that they're looking for?
+*** SOMEDAY [#C] Do we want to make the ikiwiki web-editable?
 :PROPERTIES:
-:CUSTOM_ID: advertising
+:CUSTOM_ID: cgi
 :END:
+Pain points:
+- Speakers usually ended up going through us
 
-- Speakers on their page?
-- General audience on a wiki page somewhere?
-  
-** Decision archive
+Options:
+- Web-editable:
+  - Speakers and general public will be able to edit it more easily
+- Git: (current)
+  - Haven't had a problem with spam
+  - Reduces merge conflict potential
+
+*** DONE What ideas do we want to borrow from other conferences?
 :PROPERTIES:
-:CUSTOM_ID: decision-archive
-:END:
-*** Where should volunteers e-mail?
-:LOGBOOK:
-- Note taken on [2022-09-23 Fri 11:26] \\
-  Discussed in #emacsconf-org
+:CUSTOM_ID: other-confs
 :END:
 
-- *Default to emacsconf-org and offer emacsconf-org-private as an option*
-- emacsconf-org-private
-  - less public, e.g. if for whatever reason we might have to decline an offer of help
-  - Also, some people want to volunteer but do not want to be in the public’s eye.
-- emacsconf-org
-  - If you’re thinking about the enticement factor of having people
-    volunteer publicly, we’ll still have a well-furnished list of people
-    helping us run the conf somewhere on the wiki.  [11:22]
-  - i would think if someone doesn't want to do it publicly, they could
-    opt to write to -org-private instead, but otherwise the defacto
-    should be public (-org)
-  - i just think most folks would want to do this publicly unless for
-    specific reasons, rather than the other way around
-  
-*** CANCELLED Do we want to do alt-stream the same way again this year?
-
-Superseded by decision to have multiple tracks
-
-- Alt stream joins the current session and then continues with it until the Q&A finishes; people join the BBB room if they want to ask questions
-  - Nice and convivial, Q&A still gets captured
-  - Inertia means most people get the main message
-- Multiple streams with more space between talks, people choose which stream they want to watch
-  - How other conferences do it
-  - Speakers can attend related talks more easily
-*** DONE Shall we put a generic e-mail address for sending feedback, maybe with different mailtos?
-CLOSED: [2022-10-07 Fri 14:45]
-Pain points:
-- Many talk pages don't have public e-mail addresses, so it takes a
-  little extra work (or is sometimes impossible) for people to follow
-  up if they have questions
-
-Options:
-- Do nothing (current)
-- Add a mailto link to emacsconf-discuss that prepopulates the subject
-- Add a mailto link to emacsconf-org
-  - Wider discussion
-- *Add a mailto to emacsconf-org-private*
-  - Private feedback that can be forwarded to the speaker  
+- FOSDEM had a conference track
+  - https://archive.fosdem.org/2022/schedule/track/conference_organisation/
+- DebConf
+  - Thorough documentation at https://debconf-video-team.pages.debian.net/docs/
+  - https://debconf-video-team.pages.debian.net/docs/online_volunteer_roles.html
+  - Ansible: https://salsa.debian.org/debconf-video-team/ansible , https://debconf-video-team.pages.debian.net/ansible
+  - SReview for cutting videos?
+  - https://wiki.debian.org/Teams/DebConf/Video/Subtitles
+  - Pentabarf https://lists.debian.org/debconf-team/2008/08/msg00147.html
+  - Schedule shows local time and DebConf time: https://debconf21.debconf.org/schedule/    
+- LibrePlanet https://libreplanet.org/2022/
+  - libreadventure, minetest?
 
+ - https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/ : 4-person team, post-prod, break commercials
+   
 * Roles needed
 :PROPERTIES:
 :CUSTOM_ID: roles
@@ -2224,7 +2263,8 @@ fi
 :PROPERTIES:
 :CUSTOM_ID: confirm-prerec
 :END:
-**** TODO Make sure all submissions have been acknowledged
+**** DONE Make sure all submissions have been acknowledged
+CLOSED: [2022-11-19 Sat 11:18]
 - [X] sibi
 - [X] vidianos
 - [X] bhavin
@@ -2234,8 +2274,9 @@ fi
 - [X] andrew
 - [X] zachary for asmblox (reception confirmed by zaeph, and no problem
   with video)
-- [ ] ramin (ack’d by zaeph)
-- [ ] abin (meain, ack’d by zaeph)
+- [X] ramin (ack’d by zaeph)
+- [X] abin (meain, ack’d by zaeph)
+  
 **** Acknowledge pre-rec submission
 :PROPERTIES:
 :CUSTOM_ID: ack-prerec
@@ -2436,7 +2477,8 @@ If you’ve got any question on the process, you canget in touch with me (zaeph)
 :CUSTOM_ID: before
 :END:
 - Coordinate volunteer schedules so all the roles are covered
-*** TODO Update ansible configuration                              :sachac:
+*** TODO [#A] Update ansible configuration                         :sachac:
+SCHEDULED: <2022-12-01 Thu>
 in prod-vars.yml
 
 media_protect_root: true
@@ -2715,10 +2757,13 @@ ${description}
         - media.emacsconf.org/2021
         - wiki page for talk
     
-**** TODO Make sure VTTs only get published when they're edited
+**** TODO [#B] Make sure VTTs only get published when they're edited  
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 08:03]
 :END:
+***** publishing
+***** webm
+***** media directory
 *** Handle Q&A
 :PROPERTIES:
 :CUSTOM_ID: questions
@@ -3008,7 +3053,8 @@ Make a table of the form
 - Update Toobnix and Youtube captions with =conf-video-share=.
 - Update Toobnix and Youtube descriptions with chapters.
 - Update ${conf-year}/${captions}/${slug}.md in the wiki. To make this from scratch, use =M-x conf-prepare-transcript-directives= from the talk heading in the conference Org file.
-*** BLOCKED Downsize the server                                   :bandali:
+*** BLOCKED [#A] Downsize the server                              :bandali:
+SCHEDULED: <2022-12-03 Sat>
 ** In case of
 :PROPERTIES:
 :CUSTOM_ID: exceptions