org notebook updates

1 files changed, 48 insertions, 41 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 5ea3d987..fabe630e 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -66,13 +66,12 @@ or ~C-c \~ (~org-match-sparse-tree~) to see anything tagged with your tag.
 | [2022-10-09 Sun] |                               | [[#check-sched][schedule, reply if not okay]]                     | [[#volunteer-2022-10-09][overall priorities]] |                    |
 | [2022-10-16 Sun] | [[#etherpad][Etherpad]], [[#upload][stream]]              |                                                 | infra update       |                    |
 | [2022-10-23 Sun] | [[#upload][file upload]], [[#write-viewing][watch pages]]      | [[#mail-upload][file upload instructions]], backstage             | [[#volunteer-2022-10-23][training]]           |                    |
-| [2022-10-30 Sun] | [[#streaming][OBS in the cloud]]              |                                                 | [[#shifts][shifts]]             | [[#announce-program][schedule]], posters? |
-| [2022-11-06 Sun] | [[#intro][intro, exit]], [[#dry-run][dry run]], prerecs | [[#ack-prerec][prerec confirmation]]/reminder, [[#approve-captions][caption progress]]  | caption kickoff    |                    |
-| [2022-11-13 Sun] | captions                      | tech check, bio, support links (ex: Liberapay)? |                    |                    |
-| [2022-11-20 Sun] | captions                      | checkin instructions                            |                    |                    |
+| [2022-10-30 Sun] | [[#streaming][OBS in the cloud]]              |                                                 | caption kickoff    | [[#announce-program][schedule]], posters? |
+| [2022-11-06 Sun] | [[#intro][intro, exit]], [[#dry-run][dry run]], prerecs | [[#ack-prerec][prerec confirmation]]/reminder, [[#approve-captions][caption progress]]  |                    |                    |
+| [2022-11-13 Sun] | captions                      | tech check, bio, support links (ex: Liberapay)? | [[#shifts][shifts]]             |                    |
+| [2022-11-20 Sun] | captions                      | checkin instructions and schedule updates       |                    |                    |
 | [2022-11-27 Sun] | captions                      | last weekend before EmacsConf                   |                    | watching           |
 
-
 * Overall priorities
 :PROPERTIES:
 :CUSTOM_ID: overall
@@ -85,30 +84,30 @@ scramble to do in order to get the conference off the ground. *bold*
 is our current goal. Feel free to volunteer for anything that
 interests you!
 
-|                        | Good                                | Better                              | Best                                                         |
-|------------------------+-------------------------------------+-------------------------------------+--------------------------------------------------------------|
-| [[#intro][intro and exit]]         | *text on screen*                    | per-talk video, recorded voiceover  | Emacs thing so we can display info, countdowns, IRC          |
-| [[#conforg][conf.org management]]    | on sachac's laptop                  | S: on res.emacsconf.org             | *other people know how to work with it*                      |
-| [[#prepare-prerec-process][prerec]]                 | convert to webm                     | *DONE Z: normalize audio*           | reduce noise                                                 |
-| [[#publish-live][talk pages]]             | S: link to stream, pad, IRC         | *S: link to prerec when live*       | embed stream, pad, IRC, prerec                               |
-| [[#sched-decision][schedule]]               | one track                           | *DONE S: two tracks*                | aligned times, full roster                                   |
-| [[#upload][upload]]                 | FTP                                 | *DONE S: web-based*                 | auto-encoded, preview (SReview?)                             |
-| [[#streaming][streaming]]              | ffmpeg from computer                | OBS                                 | *DONE: OBS in cloud, switchable hosts*                       |
-| [[#other-streams][other streams]]          | 480p                                | + Toobnix                           | *S: + YouTube*                                               |
-| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *DONE playbook*                     | training meetings + recordings                               |
-| BBB rooms              | about 5 rooms that we cycle through |                                     | *DONE S: one room per speaker*                               |
-| host                   | no host, speaker reads pad          | *host reads pad*                    | host monitors IRC and helps with BBB as well                 |
-| BBB Q&A                | none                                | *DONE open to community*            | moderated by speaker and host                                |
-| [[#write-viewing][watch page]]             | tracks                              | + IRC                               | *DONE S: + talk info*, maybe even current/recent/next        |
-| [[#etherpad][pad]]                    | one pad for conf                    | one pad per talk, wikimedia         | *DONE S: one pad per talk, self-hosted* so we can access API |
-| [[#irc][IRC]]                    | #emacsconf, -org                    | *DONE #emacsconf, -gen, -dev, -org* | IRC volunteer copying to pads; maybe even IRC bots           |
-| [[#irc-announce][IRC announcements]]      | ERC commands                        | *DONE S: hook-based*                | timer-based                                                  |
-| [[#publishing-sched][sched update]]           | *DONE S: publish at start*          | update main sched                   | update talk pages                                            |
-| [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*       |                                     | S: Toobnix + YT when live                                    |
-| schedule view          | text table                          | imagemap fallback                   | *DONE S: interactive SVG*                                    |
-| [[#caption-workflow][caption workflow]]       | YT autosubs                         | Whisper autosubs                    | *DONE: Whisper + more granular timestamps*                   |
+|                        | Good                                | Better                               | Best                                                         |
+|------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
+| [[#intro][intro and exit]]         | *text on screen*                    | per-talk video, recorded voiceover   | Emacs thing so we can display info, countdowns, IRC          |
+| [[#conforg][conf.org management]]    | on sachac's laptop                  | S: on res.emacsconf.org              | *DONE S/Z: other people know how to work with it*            |
+| [[#prepare-prerec-process][prerec]]                 | convert to webm                     | normalize audio                      | *DONE Z: reduce noise*                                       |
+| [[#publish-live][talk pages]]             | DONE S: link to stream, pad, IRC    | *S: link to prerec when live*        | embed stream, pad, IRC, prerec                               |
+| [[#sched-decision][schedule]]               | one track                           | *DONE S: two tracks*                 | aligned times, full roster                                   |
+| [[#upload][upload]]                 | FTP                                 | *DONE S: web-based*                  | auto-encoded, preview (SReview?)                             |
+| [[#streaming][streaming]]              | ffmpeg from computer                | OBS                                  | *DONE: OBS in cloud, switchable hosts*                       |
+| [[#other-streams][other streams]]          | 480p                                | + Toobnix                            | *S: + YouTube*                                               |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *DONE playbook*                      | training meetings + recordings                               |
+| BBB rooms              | about 5 rooms that we cycle through |                                      | *DONE S: one room per speaker*                               |
+| host                   | no host, speaker reads pad          | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
+| BBB Q&A                | none                                | *DONE open to community*             | moderated by speaker and host                                |
+| [[#write-viewing][watch page]]             | tracks                              | + IRC                                | *DONE S: + talk info*, maybe even current/recent/next        |
+| [[#etherpad][pad]]                    | one pad for conf                    | one pad per talk, wikimedia          | *DONE S: one pad per talk, self-hosted* so we can access API |
+| [[#irc][IRC]]                    | #emacsconf, -org                    | *DONE #emacsconf, -gen, -dev, -org*  | IRC volunteer copying to pads; maybe even IRC bots           |
+| [[#irc-announce][IRC announcements]]      | ERC commands                        | *DONE S: hook-based*                 | timer-based                                                  |
+| [[#publishing-sched][sched update]]           | *DONE S: publish at start*          | update main sched                    | update talk pages                                            |
+| [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*       |                                      | S: Toobnix + YT when live                                    |
+| schedule view          | text table                          | imagemap fallback                    | *DONE S: interactive SVG*                                    |
+| [[#caption-workflow][caption workflow]]       | YT autosubs                         | Whisper autosubs                     | *DONE: Whisper + more granular timestamps*                   |
 | [[#wiki-design][wiki]]                   | plain text, markdown                | *DONE S: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
-| [[#ansible][ansible]]                | none                                | *DONE S: some automation*           | comprehensive, can also work against containers              |
+| [[#ansible][ansible]]                | none                                | *DONE S: some automation*            | comprehensive, can also work against containers              |
 
 * Time-sensitive
 :PROPERTIES:
@@ -118,6 +117,13 @@ interests you!
 Ordered chronologically (and therefore by importance).
 
 #+TOC: headlines 1 local
+** TODO Send prerec reminder
+SCHEDULED: <2022-11-11 Fri>
+:PROPERTIES:
+:CUSTOM_ID: prerec-reminder
+:END:
+*** TODO Update logbook with notes from e-mails  :zaeph:
+*** TODO Follow up with speakers based on their availability
 ** DONE Send schedule-published email for emacsconf-discuss :needsowner:timesensitive:email:
 CLOSED: [2022-11-01 Tue 08:50] SCHEDULED: <2022-10-31 Mon> DEADLINE: <2022-10-31 Mon>
 :PROPERTIES:
@@ -170,7 +176,8 @@ We hope to see you all around on Dec 3-4 for EmacsConf 2022!
 P.S. please direct all replies to this post either to myself or to the
 emacsconf-discuss list, so as to help avoid generating extra off-topic
 chatter in the other lists cc'd in this message; thank you.
-** TODO Flesh out prepare.md for audio-recording tips before the prerec-deadline :zaeph:
+** DONE Flesh out prepare.md for audio-recording tips before the prerec-deadline :zaeph:
+CLOSED: [2022-11-06 Sun 15:26]
 :PROPERTIES:
 :CUSTOM_ID: prepare-audio
 :END:
@@ -409,7 +416,10 @@ Other things that aren't tracked by todo status:
 
 Move to public directory and create a link from the backstage directory
 Update the wiki page
-
+*** TODO Check process for posting prerecs to the talk page and media directory as soon as the talk is live :sachac:
+:PROPERTIES:
+:CUSTOM_ID: post-prerec
+:END:
 *** DONE Prepare to announce talks on IRC
 CLOSED: [2022-10-20 Thu 10:59]
 :PROPERTIES:
@@ -423,7 +433,9 @@ emacsconf-erc.el in the emacsconf-el repo
   - Q&A starting now & where
 - a small announcement might go into the hallway and emacsconf-org
 - announcement can include talk page, pad, IRC nick, pronouns
-** TODO Move conf.org management to orga@res.emacsconf.org   :sachac:
+  
+** DONE Move conf.org management to orga@res.emacsconf.org          :sachac:
+CLOSED: [2022-11-06 Sun 15:27]
 :PROPERTIES:
 :CUSTOM_ID: conforg
 :END:
@@ -447,10 +459,6 @@ so that people on other platforms can come across EmacsConf
 :END:
 so that people can find the videos on other video platforms
 waiting for prerecs
-** TODO Check process for posting prerecs to the talk page and media directory as soon as the talk is live :sachac:
-:PROPERTIES:
-:CUSTOM_ID: post-prerec
-:END:
 ** TODO Ask speakers for bios or support nudges to include on their talk pages  :wiki:
 :PROPERTIES:
 :CUSTOM_ID: speaker-bio
@@ -803,8 +811,7 @@ Let me know if you want to reserve a talk for captioning or if you
 have any questions or suggestions. Thank you!
 
 Sacha Chua
-
-
+*** TODO [#C] Support cue IDs in subed-vtt.el
 *** TODO [#C] jiwer · PyPI - measure error rate
 :PROPERTIES:
 :CREATED:  [2022-10-22 Sat 20:59]
@@ -844,7 +851,7 @@ SCHEDULED: <2022-12-14 Wed>
 :CREATED:  [2022-10-20 Thu 22:26]
 :END:
 
-** TODO Build up the ansible playbook                               :sachac:opal:
+** TODO [#C] Build up the ansible playbook                     :sachac:opal:
 :PROPERTIES:
 :CUSTOM_ID: ansible
 :END:
@@ -994,8 +1001,7 @@ CLOSED: [2022-10-13 Thu 13:55]
 *** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
 CLOSED: [2022-10-13 Thu 13:46]
 ~emacsconf-pad-export-initial-content-for-all-talks~
-** DONE Set up BBB rooms and update conf.org                        :sachac:
-CLOSED: [2022-10-17 Mon 21:40]
+** TODO Set up BBB rooms and update conf.org                        :sachac:
 :PROPERTIES:
 :CUSTOM_ID: create-bbb
 :END:
@@ -4766,7 +4772,6 @@ see emacsconf-import-comments-from-etherpad-text
   should be able to find out more by looking at the logs from ikiwiki
   after a slow commit.
 - Ask for preferred timezone in CFP
-
 *** When processing prerecs
 - We should flesh out the prepare.md section on audio-recording because
   some speakers have annoying coil-whines when recording from their
@@ -4775,6 +4780,8 @@ see emacsconf-import-comments-from-etherpad-text
   gauge how silent it actually is.  It’s not a biggie though, since we
   can usually degrade the audio quality for the sake of removing the
   noise.
+- We can ask for silence in a separate recording so that we don't have to worry about cutting it out.
+  
 ** Possible big projects for next year
 
 *** Prolog’ing the schedule