Promote headings to reduce nesting, send volunteer communication

1 files changed, 60 insertions, 61 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 3f109214..628c9392 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -54,7 +54,7 @@ or ~C-c \~ (~org-match-sparse-tree~) to see anything tagged with your tag.
 :END:
 
 |                  | Work                 | Speakers                                       | Volunteers         | Public             |
-| [2022-09-30 Fri] |                      | [[#acceptance][acceptance, reply to confirm]]                   |                    |                    |
+| [2022-09-30 Fri] |                      | [[#acceptance][acceptancoe, reply to confirm]]                  |                    |                    |
 | [2022-10-09 Sun] |                      | [[#check-sched][schedule, reply if not okay]]                    | [[#volunteer-2022-10-09][overall priorities]] |                    |
 | [2022-10-16 Sun] | [[#upload][file upload]]          | follow up with radio silence                   | infra update       |                    |
 | [2022-10-23 Sun] | [[#etherpad][Etherpad]], [[#upload][stream]]     | file upload instructions, drop radio silence   | training           |                    |
@@ -119,58 +119,6 @@ Ordered chronologically (and therefore by importance).
 
 #+TOC: headlines 1 local
 
-** Volunteer communications: E-mail update for Oct 9, 2022 :email:volunteers:
-SCHEDULED: <2022-10-09 Sun>
-:PROPERTIES:
-:CUSTOM_ID: volunteer-2022-10-09
-:END:
-
-Add your news and requests to this.
-
-*** Template so far
-:PROPERTIES:
-:SUBJECT:  Getting ready for EmacsConf ${year}
-:END:
-
-Hello, EmacsConf volunteers!
-
-We're starting to gear up for EmacsConf ${year} and we would love your help!
-
-- https://emacsconf.org/${year}/organizers-notebook/#overall has an
-  overall prioritization matrix. If any of those options look like
-  something you want to learn or help with, you can volunteer to help
-  move the needle.
-- Given the number of talks this year, we're going to try to see if we
-  can pull off two tracks. I've posted a draft schedule at
-  https://emacsconf.org/2022/draft-schedule/ and have e-mailed
-  speakers to confirm their availability. This schedule staggers live
-  Q&A sessions so that the person managing the streams can jump back
-  and forth as needed. [[#shifts][Want to volunteer for a shift?]]
-
-Help wanted / upcoming projects:
-
-- Emacs Lisp: Want to design the screens that will be displayed before
-  and after a talk? Bonus points if you can do it in Emacs with a
-  count-down timer until the start of the talk. See [[#intro]]
-  
-- Infrastructure - file upload: We would like to find a way for people
-  to upload large files through a web-based interface, since a number
-  of speakers had issues with FTP uploads last year. [[#upload][#upload]] has some
-  options to explore. Do you have any recommendations or do you want
-  to do some research?
-
-- Infrastructure - streaming: Got any experience streaming with OBS or
-  gstreamer? We're going to try to have two (or more!) streams this
-  year, so it would be great to have more streamers on board.
-  Definitely let us know if you have any experience using a cloud
-  server to stream, or if you'd like to help figure it out (see
-  [[#streaming][#streaming]]). It would be neat to have the streaming come from a VPS
-  that different people can control.
-
-- 
-
-You're receiving this e-mail because you're on the emacsconf-org mailing list.
-
 ** TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email:
 DEADLINE: <2022-10-14 Fri> SCHEDULED: <2022-10-11 Tue>
 :PROPERTIES:
@@ -339,16 +287,23 @@ can currently publish
 :CUSTOM_ID: intro
 :END:
 
-In between talks
-- Previous talk: title, speaker, pronouns, talk page, Q&A information
+Goals:
+- Reassure people that they're in the right stream for the talk that they're looking for
+- Direct them to the pad and Q&A for the talk
+
+What to show in between talks:
+- Previous talk: title, speaker, pronouns, talk page, Q&A information (if still live)
 - Next talk: title, speaker, pronouns, talk page, Q&A information, countdown
 
-If it's static, this needs to wait for pad decision, or have friendly URLs redirect to the right pads
+If it's static, this needs to wait for the decision on how we're going
+to use Etherpad, or we should have friendly URLs redirect to the right
+pads
 
 - Good: Static image, maybe created with LaTeX
-- Better: Looping video with unobtrusive sound so people can doublecheck that their audio works
+- Better: Video with unobtrusive sound so people can doublecheck that their audio works
 - Best: Emacs thing so that we can have a dynamic timer and last-minute announcements, and so that it's Emacs =)
-
+- Even better than that: A compact view that can be overlaid on the Q&A session using OBS
+  
 See break commercials
 https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/
 
@@ -1658,7 +1613,7 @@ Make a table of the form
 *** People have a hard time seeing dark-mode presentations (or light-mode)
 
 mpv --vf=negate $url
-* Task archive  :ARCHIVE:
+* Task archive  
 :PROPERTIES:
 :CUSTOM_ID: archive
 :END:
@@ -1688,7 +1643,7 @@ CLOSED: [2022-10-01 Sat 00:37] SCHEDULED: <2022-09-23 Fri>
 :END:
 
 See the bottom of conf.org for some automated validation
-** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers:
+** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[#acceptance][early speaker notification]], Oct 7 for everything :organizers:
 CLOSED: [2022-09-29 Thu 20:29] DEADLINE: <2022-09-26 Mon>
 - zaeph: will start reviewing on Sep 21
 ** DONE Write preparation instructions                                :zaeph:
@@ -1735,7 +1690,7 @@ That will help more people subtitle things
 CLOSED: [2022-09-22 Thu 15:02]
 https://emacsconf.org/2022/volunteer
 
-** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers:
+** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[#acceptance][early speaker notification]], Oct 7 for everything :organizers:
 CLOSED: [2022-09-27 Tue 16:14] DEADLINE: <2022-09-26 Mon>
 - zaeph: will start reviewing on Sep 21
 ** DONE Double-check sachac’s timezone conversions for availability   :zaeph:
@@ -2089,6 +2044,50 @@ you and you want me to fix it)
 
 Sacha
 
+** DONE Volunteer communications: E-mail update for Oct 9, 2022 :email:volunteers:
+CLOSED: [2022-10-09 Sun 21:16] SCHEDULED: <2022-10-09 Sun>
+:PROPERTIES:
+:CUSTOM_ID: volunteer-2022-10-09
+:END:
+
+Add your news and requests to this.
+
+*** Template so far
+:PROPERTIES:
+:SUBJECT:  Getting things ready for EmacsConf 2022
+:TO: emacsconf-org@gnu.org
+:END:
+
+Hello, EmacsConf volunteers!
+
+We're starting to gear up for EmacsConf 2022, and we would love to
+figure out how to work with your skills, interests, and availability.
+<https://emacsconf.org/2022/volunteer/> has some specific task ideas and
+general roles.
+
+<https://emacsconf.org/2022/organizers-notebook/#overall> has an
+overall prioritization matrix. If any of those options look like
+something you want to learn or help with, or if you want to make
+things even better than what's in the table, let me know.
+  
+Given the number of talks this year, we're going to try to see if we
+can pull off two tracks. I've posted a draft schedule at
+<https://emacsconf.org/2022/draft-schedule/> and have e-mailed speakers
+to confirm their availability. This schedule staggers live Q&A
+sessions so that the person managing the streams can jump back and
+forth as needed. We'll figure out shifts once we've sorted out the
+processes and training info, but if you want to call dibs on
+something, feel free.
+<https://emacsconf.org/2022/organizers-notebook/#shifts>
+
+Please let me know what kinds of things you'd like to learn more about
+or help out with!
+
+Sacha Chua
+
+(You're receiving this e-mail because you're on the emacsconf-org
+mailing list. Thanks for wanting to help out!)
+
 * Communications
 :PROPERTIES:
 :CUSTOM_ID: comms