Update hyperlist task

1 files changed, 95 insertions, 14 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 59e7c2fc..5c9eb7f8 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -23,9 +23,11 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 Time-sensitive tasks:
 
 -   [Send prerec reminder](#prerec-reminder)
+-   [Use Mumble for backchannel coordination and also on-stage](#mumble)
 -   [Make a linear hyperlist for managing EmacsConf](#hyperlist):sachac:
 -   [Send schedule-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Flesh out prepare.md for audio-recording tips before the prerec-deadline](#prepare-audio):zaeph:
+-   [Volunteer update](#volunteer-2022-11-14)
 
 Other projects:
 
@@ -386,9 +388,11 @@ interests you!
 Ordered chronologically (and therefore by importance).
 
 -   [Send prerec reminder](#prerec-reminder)
+-   [Use Mumble for backchannel coordination and also on-stage](#mumble)
 -   [Make a linear hyperlist for managing EmacsConf](#hyperlist):sachac:
 -   [Send schedule-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Flesh out prepare.md for audio-recording tips before the prerec-deadline](#prepare-audio):zaeph:
+-   [Volunteer update](#volunteer-2022-11-14)
 
 
 <a id="prerec-reminder"></a>
@@ -402,11 +406,40 @@ Ordered chronologically (and therefore by importance).
 ### TODO Follow up with speakers based on their availability
 
 
+<a id="mumble"></a>
+
+## TODO Use Mumble for backchannel coordination and also on-stage
+
+
+### TODO Make sure volunteers can access Mumble     :sachac:
+
+-   [ ] FlowyCoder
+-   [ ] jman
+-   [ ] vetrivln
+
+
+### DONE Generate certificates, add them to conf.org, and register the users     :sachac:
+
+
+### TODO Let sachac know how to manage the Mumble server, or update the config     :bandali:
+
+-   [ ] Add emacsconf-gen and emacsconf-dev channels
+-   [ ] Give the emacsconf-gen and emacsconf-dev users access to them
+-   [ ] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
+
+
 <a id="hyperlist"></a>
 
-## TODO Make a linear hyperlist for managing EmacsConf     :sachac:
+## DONE Make a linear hyperlist for managing EmacsConf     :sachac:
+
+Goal:
+
+-   Volunteers should be able to coordinate everything by stepping through a linear list of things to do
+-   The hyperlist will primarily live on orga@res.emacsconf.org and be accessed through emacsclient. (Maybe sat.org and sun.org)
+-   Volunteers should be able to take breaks as needed
 
 -   9:05 Journalism
+    -   [ ] Check ${name} into <span class="underline">BBB room</span>
     -   [X] [Start talk]((emacsconf-update-talk-status "journalism" "." "PLAYING"))
     -   [X] [Start closed Q&A]((emacsconf-update-talk-status "journalism" "." "CLOSED_Q"))
     -   [ ] [Open Q&A]((emacsconf-update-talk-status "journalism" "." "OPEN_Q"))
@@ -419,6 +452,8 @@ Ordered chronologically (and therefore by importance).
     -   [ ] [Mark Q&A as unstreamed]((emacsconf-update-talk-status "handwritten" "." "UNSTREAMED_Q"))
     -   [ ] [Finish talk]((emacsconf-update-talk-status "handwritten" "." "TO_ARCHIVE"))
 
+See sat.org and sun.org in the conf private repo
+
 
 <a id="announce-program"></a>
 
@@ -475,6 +510,13 @@ chatter in the other lists cc&rsquo;d in this message; thank you.
 ## DONE Flesh out prepare.md for audio-recording tips before the prerec-deadline     :zaeph:
 
 
+<a id="volunteer-2022-11-14"></a>
+
+## Volunteer update
+
+-   talk banners, akshay
+
+
 <a id="projects"></a>
 
 # Projects and other long-running tasks
@@ -581,7 +623,7 @@ Make changes in [As prerecorded talks come in](#prerec-process)
 
 <a id="intro"></a>
 
-## TODO Make something to display between talks     :akshay196:
+## DONE Make something to display between talks     :akshay196:
 
 Goals:
 
@@ -593,6 +635,9 @@ What to show in between talks:
 -   Previous talk: title, speaker, pronouns, talk page, Q&A information (if still live)
 -   Next talk: title, speaker, pronouns, talk page, Q&A information, countdown
 
+<https://media.emacsconf.org/2022/backstage/gen-in-between.pdf>
+<https://media.emacsconf.org/2022/backstage/dev-in-between.pdf>
+
 -   Good: Static image, maybe created with LaTeX
 -   Better: Video with unobtrusive sound so people can doublecheck that their audio works
 -   Best: Emacs thing so that we can have a dynamic timer and last-minute announcements, and so that it&rsquo;s Emacs =)
@@ -641,7 +686,7 @@ Overlay considerations:
 -   zaeph doesn&rsquo;t like vertical text
 
 
-### TODO Generate talk banners     :sachac:
+### DONE Generate talk banners     :sachac:
 
 ![img](https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/sample.svg)
 
@@ -1280,7 +1325,11 @@ console.log(JSON.stringify([&#x2026;document.querySelectorAll(&rsquo;.delete-roo
 see conf.org for the rest of the process
 
 
-### TODO Add volunteers to the BBB rooms
+### DONE Add volunteers to the BBB rooms
+
+-   vetrivln: sat-am-dev, sun-am-dev
+-   FlowyCoder: sat-pm-gen, sun-pm-gen
+-   jman: sun-pm-gen
 
 
 <a id="coordinate-volunteers"></a>
@@ -1339,6 +1388,20 @@ During the conference, you will:
 -   arrange windows and focus the BBB room on the speaker&rsquo;s webcam if needed
 -   if you like, you can be responsible for managing the track from conf.org on orga@res.emacsconf.org
 
+Dry run checklist:
+
+-   [ ] Connect to the server
+    ssh orga@res.emacsconf.org -p 46668
+-   [ ] Forward ports and connect via VNC
+-   [ ] Find the OBS or start it if it is not running
+-   [ ] Start recording
+-   [ ] Play a video
+-   [ ] Open two Firefox windows and arrange them
+-   [ ] Manage windows on the workspace
+-   [ ] Adjust the volume in OBS
+-   [ ] SSH to the server and play a video off-screen
+-   [ ] SSH to the server with X forwarding and adjust the volume off-screen
+
 
 ### Broadcasting from local OBS (option A)
 
@@ -1369,6 +1432,7 @@ During the conference, you will:
 3.  Set up your local environment:
     -   gen: export TRACK=gen; export TRACK\_PORT=5905; export SSH\_PORT=46668
     -   dev: export TRACK=dev; export TRACK\_PORT=5906; export SSH\_PORT=46668
+
 4.  Copy the password:
     
     scp emacsconf-$TRACK@res.emacsconf.org:~/.vnc/passwd vnc-passwd-$TRACK -p $SSH\_PORT
@@ -1377,9 +1441,10 @@ During the conference, you will:
     appropriate forwarded port from your laptop:
     
         ssh emacsconf-$TRACK@res.emacsconf.org -N -L $TRACK_PORT:127.0.0.1:$TRACK_PORT -p $SSH_PORT &
+        sleep 4   # Give it time to establish the tunnels
         xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK &
     
-    (If this doesn&rsquo;t find a VNC server to connect to, you can start it with `ssh emacsconf-$TRACK@res.emacsconf.org -p $SSH_PORT ~/bin/track-vnc`)
+    (If this doesn&rsquo;t find a VNC server to connect to, you can start it with `ssh emacsconf-$TRACK@res.emacsconf.org -p $SSH_PORT /home/emacsconf-$TRACK/bin/track-vnc`)
 
 6.  Start **recording** (not streaming). If you don&rsquo;t see OBS when you connect, it&rsquo;s probably on workspace 2, so you can switch with Alt-2. If you still don&rsquo;t see it there, you can open a terminal with Alt-Enter and then run `track-obs`. After you start recording, confirm that it is now broadcasting to the stream.
 
@@ -1393,8 +1458,7 @@ During the conference, you will:
 
 9.  Play a video. It should display the video and update the overlays. If you need to update the overlays manually, you can copy files from `/data/emacsconf/overlays` onto `$HOME/other.png` and `$HOME/video.png`.
     
-        cd /data/emacsconf/stream/2022
-        track-mpv filename.webm
+    You can play a video with `play video-id` (ex: `play meetups`), or you can specify the filename (ex: ~play ~/stream/emacsconf-2022-meetups\*.webm).
     
     i3 cheat sheet:
     
@@ -1414,15 +1478,15 @@ During the conference, you will:
 
 Other notes and tips:
 
--   Use OBS or `pavucontrol` to adjust the volume of BBB as needed.
--   You can use Emacs for emergency announcements.
+-   You can use Emacs for emergency or ad-hoc announcements.
+-   Use OBS or `pavucontrol` to adjust the volume of BBB as needed. You might be able to manage `pavucontrol` off-screen with `ssh emacsconf-$TRACK@res.emacsconf.org -X -p $SSH_PORT pavucontrol`.
 -   You can also `ssh emacsconf-$TRACK@res.emasconf.org -p 46668` and start new processes from the command-line, such as using `track-mpv`. If you specify commands when you call SSH instead of using an interactive shell, you may need to also specify DISPLAY=:5 (for the gen track) or DISPLAY=:6 (for the dev track), since ssh won&rsquo;t pick up the variables from  `.bashrc`.
 
 
 ### Managing the stream from the agenda (option B2)
 
 ssh orga@res.emacsconf.org -p $SSH\_PORT
-emacsclient -c -nw -a emacs
+emacsconf     # runs emacsclient -c -a emacs
 
 You can then use
 
@@ -1553,15 +1617,20 @@ Maybe I need to stagger them, or maybe I need to use a shell command.
 Changed to call ssh directly instead of using tramp.
 
 
-### TODO Figure out how to work with the layout
+### DONE Figure out how to work with the layout
 
 <https://i3wm.org/docs/layout-saving.html>
 
 
-### TODO Use xdotool to automate joining BBB in Firefox (signing in, clicking on listen only)
+### DONE Allow per-track configuration of todo hooks     :sachac:
 
+emacsconf-todo-hooks
 
-### TODO Experiment with sharing part of the screen so that there&rsquo;s space for us to work a little off-screen
+
+### CANCELLED Use xdotool to automate joining BBB in Firefox (signing in, clicking on listen only)
+
+
+### CANCELLED Experiment with sharing part of the screen so that there&rsquo;s space for us to work a little off-screen
 
 We might just have to rely on xdotool to move windows the way we want them
 Window fixes that didn&rsquo;t work
@@ -1637,6 +1706,7 @@ Note on how DebConf handled incidents:
 
 # Things to figure out / decisions to make
 
+-   [How do we want to handle organizer audio?](#orgc8d90ca)
 -   [How do we want to make the full schedule more manageable?](#sched-decision)
 -   [How much do we want to enrich the wiki with JS?](#wiki-design)
 -   [What ideas do we want to borrow from other conferences?](#other-confs)
@@ -1650,6 +1720,17 @@ Note on how DebConf handled incidents:
 -   [Decision archive](#decision-archive)
 
 
+<a id="orgc8d90ca"></a>
+
+## How do we want to handle organizer audio?
+
+-   Mumble for walkie-talkie communications?
+    -   Can we keep it off the stream more reliably, but still be able to choose to put it on the stream?
+        -   We can keep it in the combined sink and then manually go to that
+            channel in our clients when we want to talk on stream
+    -   Should we have a Gen channel and a Dev channel so that we can choose to speak into ?
+
+
 <a id="sched-decision"></a>
 
 ## How do we want to make the full schedule more manageable?
@@ -3140,7 +3221,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="org486a812" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org7ca2076" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>