update link to mpv.conf, schedule tasks

1 files changed, 509 insertions, 304 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index f8ee9bad..4a8bd546 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -9,7 +9,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 -   [Cadence](#cadence)
 -   [Overall priorities](#overall)
 -   [Projects and other long-running tasks](#projects)
--   [Ideas for next year](#maybe-projects)
+-   [Ideas for next year](#maybe-projects):nextyear:
 -   [Things to figure out / decisions to make](#decisions)
 -   [Roles needed](#roles)
 -   [Infrastructure notes](#infra)
@@ -21,10 +21,11 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 
 Projects and tasks:
 
+-   [Look for ways to reduce risk](#derisk)
+-   [Facilitate Q&A](#qa)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
--   [Write check-in email](#check-in-email):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
--   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:
+-   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:derisk:
 -   [Create protocol for live Q&A](#live-protocol):zaeph:
 -   [Update viewing instructions and watch pages](#write-viewing):sachac:
 -   [Prepare to handle talk state changes](#publish-live):sachac:publish:
@@ -384,10 +385,11 @@ interests you!
 
 # Projects and other long-running tasks
 
+-   [Look for ways to reduce risk](#derisk)
+-   [Facilitate Q&A](#qa)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
--   [Write check-in email](#check-in-email):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
--   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:
+-   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:derisk:
 -   [Create protocol for live Q&A](#live-protocol):zaeph:
 -   [Update viewing instructions and watch pages](#write-viewing):sachac:
 -   [Prepare to handle talk state changes](#publish-live):sachac:publish:
@@ -409,246 +411,56 @@ interests you!
 -   [Plan Etherpad use and hosting](#etherpad):sachac:ansible:
 
 
-<a id="host-intros"></a>
-
-## TODO Prepare intros for the hosts to read     :sachac:
-
-<https://pad.emacsconf.org/intros>
-also in :INTRO\_NOTE: in conf.org so that we can plop it into the hyperlists. 
-
-
-### TODO Write intros for all the other talks
-
-
-### DONE Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers     :sachac:
-
-
-<a id="check-in-email"></a>
-
-## TODO Write check-in email     :sachac:
-
-
-### DONE Switch all the rooms to allow anyone to start them - one less step for the check-in person
-
-    //list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
-    card = document.querySelector('a[href=\"%s\"] .card-body');
-    card.querySelector('.item-action.dropdown a').click()
-    card.querySelector('.update-room').click()
-    if (!document.querySelector('#room_anyone_can_start').checked) {
-        document.querySelector('#room_anyone_can_start').click();
-    }
-    document.querySelector('.update-only.create-room-button').click();
-
-okay, next thing, it automatically refreshes. so I can&rsquo;t run the whole Javascript, I need to xdotool it.
-
-    (setq list (mapcar (lambda (o) (plist-get o :bbb-room)) (emacsconf-get-talk-info)))
-    (setq list (seq-drop list (seq-position list "https://bbb.emacsverse.org/b/sac-rvc-kd2-pev")))
-    (progn
-      (setq item (pop list))
-      (when (string-match "/b/\\(.*\\)" item)
-        (kill-new (format "card = document.querySelector('a[href=\"%s\"] .card-body');
-    card.querySelector('.item-action.dropdown a').click()
-    card.querySelector('.update-room').click()
-    if (!document.querySelector('#room_anyone_can_start').checked) {
-        document.querySelector('#room_anyone_can_start').click();
-    }
-    document.querySelector('.update-only.create-room-button').click();
-    "
-                          (match-string 0 item)))
-        (sleep-for 2)
-        (shell-command "xdotool key alt+Tab")))
-
-Relying on xdotool seems a little fragile. Let&rsquo;s just check the page
-itself for the next one that needs to be done.
-
-    list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
-    list.reduce(async(prev, elem) => {
-      await prev;
-      if (!sessionStorage.getItem(elem.value)) {
-        return new Promise((resolve, reject) => {
-          card = elem.closest('.card-body');
-          card.querySelector('.item-action.dropdown a').click();
-          card.querySelector('.update-room').click();
-          sessionStorage.setItem(elem.value, true);
-          setTimeout(function() {
-            if (!document.querySelector('#room_anyone_can_start').checked) {
-              document.querySelector('#room_anyone_can_start').click();
-              document.querySelector('.update-only.create-room-button').click();
-            } else {
-              document.querySelector('#createRoomModal').click();
-            }
-            resolve(true);
-          }, 500);
-        });
-      }
-    });
-
-
-### DONE Update checkin instructions
-
-
-### Templates
-
-Goals:
-
--   Ask speaker verify their scheduled time
-    It has already been confirmed with them, but it might have changed slightly
-    -   HOW: They should check the time at the top of their talk page on the day of the conference
--   Double-check Q&A preference, encourage tech checks for live talks/Q&A
-    -   If they are available:
-        -   Direct to tech-checks via <https://emacsconf.org/${year}/prepare/>
-        -   Inform them of the check-in process
-            -   They come say hi to us 30&rsquo; before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org )
-            -   We get them set up in a room where they can wait until the end of the broadcast of their pretention
-            -   They’re joined by the streamer and host.
--   Warning about potential emergency changes
-
-Slightly more complex because of the conditionals
-
-    (defun emacsconf-mail-checkin-instructions (group &optional template)
-      "Send checkin instructions.
-    GROUP is (email . (talk talk))"
-      (interactive (list (emacsconf-mail-complete-email-group
-                          (seq-filter
-                           (lambda (o)
-                             (or
-                              (string= (plist-get o :status) "CANCELLED")
-                              (null (plist-get o :email))
-                              (string-match "after" (or (plist-get o :q-and-a) ""))))
-                           (emacsconf-get-talk-info)))))
-      (let* ((talks (seq-remove
-                    (lambda (o)
-                      (or
-                       (string= (plist-get o :status) "CANCELLED")
-                       (null (plist-get o :email))
-                       (string-match "after" (or (plist-get o :q-and-a) ""))
-                       (save-window-excursion
-                         (emacsconf-with-talk-heading o
-                           (re-search-forward "checkin instructions" (save-excursion (org-end-of-subtree)) t)))))
-                    (cdr group)))
-             (waiting-talks (seq-find (lambda (o) (string= (plist-get o :status) "WAITING_FOR_PREREC")) talks)))
-        (when talks 
-          (emacsconf-mail-prepare
-           (or template (emacsconf-mail-merge-get-template "checkin-at-conf"))
-           (car group)
-           (list
-            :year emacsconf-year
-            :base-url emacsconf-base-url
-            :conf-name emacsconf-name
-            :email (plist-get (car talks) :email)
-            :emergency emacsconf-emergency-contact
-            :plural (if (> (length (cdr group)) 1) "s" "")
-            :speakers-short (plist-get (car talks) :speakers-short)
-            :url (mapconcat (lambda (o) (concat emacsconf-base-url (plist-get o :url)))
-                            talks" , ")
-            :waiting
-            (cond
-             ((> (length waiting-talks) 1)
-              " If you can upload your talk videos before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload them as early as you can.${wrap}")
-             ((= (length waiting-talks) 1)
-              " If you can upload your talk video before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload it as early as you can.${wrap}")
-             (t ""))
-            :checkin-info
-            (mapconcat
-             (lambda (o)
-               (let ((base-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) emacsconf-timezone))
-                     (speaker-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) (plist-get o :timezone))))
-                 (emacsconf-replace-plist-in-string
-                  (append (list :base-url emacsconf-base-url
-                                :check-in
-                                (concat
-                                 "Before " 
-                                 base-checkin " in " emacsconf-timezone
-                                 (if (string= base-checkin speaker-checkin)
-                                     ""
-                                   (concat
-                                    ", which is the same as " speaker-checkin " in " (plist-get o :timezone))) "\n"
-                                 "  (this is " (plist-get o :checkin-label) ")")
-                                :qa-info-speakers
-                                (cond
-                                 ;; aaaaah, no prerec yet
-                                 ((string= (plist-get o :status) "WAITING_FOR_PREREC")
-                                  (concat "Talk and Q&A BigBlueButton room: " (plist-get o :bbb-room)))
-                                 ((null (plist-get o :q-and-a)) "")
-                                 ((string-match "live" (plist-get o :q-and-a)) (concat "Q&A BigBlueButton room: " (plist-get o :bbb-room)))
-                                 ((string-match "irc" (plist-get o :q-and-a)) (concat "Q&A: " (plist-get o :channel) " (" (plist-get o :webchat-url) ")"))
-                                 ((string-match "pad" (plist-get o :q-and-a)) "Q&A: On the pad")
-                                 (t "Q&A: After the event")))
-                          o)
-                  "- ${title}
-      Info and sched: ${base-url}${url}
-      Check-in: ${check-in}
-      Pad: ${pad-url}
-      ${qa-info-speakers}")))
-             talks "\n\n")))
-          (mapc (lambda (o)
-                  (emacsconf-mail-log-message-when-sent o "Sent checkin instructions"))
-                talks))))
+<a id="derisk"></a>
 
+## Look for ways to reduce risk
 
-#### E-mail for speakers who are planning to be at the conference
+<https://pad.emacsconf.org/premortem>
 
-Hello, ${speakers-short}!
 
-We&rsquo;re looking forward to having you join us at EmacsConf!
+### TODO Make copyable version of bbb redirect     :derisk:
 
-We&rsquo;ve updated the schedule based on the submissions and cancellations,
-and we&rsquo;ll probably update the schedule even on the day of the
-conference. You can get a rough idea of your schedule at the talk
-pages with the URL${plural} below. You might want to check your talk
-page${plural} some time next week to get a rough sense of where it is,
-and then check it again on the day of your talk${plural}. Please let
-me know if the times don&rsquo;t work for you.
 
-We&rsquo;ll try our best to keep your talk in the same general timeslot (ex:
-Saturday morning, Saturday afternoon, Sunday morning, Sunday
-afternoon). We&rsquo;ve done some dry-runs, but just in case it turns out
-that running two tracks at the same time leaves us too frazzled, we
-may drop back to one track with Q&A on an alternate stream, like last
-year. If there are big changes to your schedule on the day of your
-talk${plural}, you&rsquo;ll get an e-mail from us with a subject like
-&ldquo;URGENT: EmacsConf 2022: &#x2026;&rdquo;.${wrap}
+### DONE Make sure all the important tasks are scheduled over the next two weeks
 
-Here&rsquo;s your checkin info:
+    (defun emacsconf-agenda ()
+      (interactive)
+      (let* ((notebook (expand-file-name "index.org" (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))))
+             (org-agenda-custom-commands
+             `(("a" "Agenda"
+                ((tags-todo "-PRIORITY=\"C\"-SCHEDULED={.}-nextyear"
+                            ((org-agenda-files (list ,notebook))))
+                 (agenda ""
+                         ((org-agenda-files (list ,notebook))
+                          (org-agenda-span 7)))
+                 )))))
+          (org-agenda nil "a")))
 
-${checkin-info}
 
-Please check in early so that we can deal with scheduling changes or
-technical issues. You can find the check-in process at
-${base-url}${year}/speakers/ .${waiting}
+<a id="qa"></a>
 
-If something comes up, please let us know as soon as you can. Here&rsquo;s
-my emergency contact information: ${emergency}
+## Facilitate Q&A
 
-Thank you for sharing your time and energy with the EmacsConf community!
 
-Sacha
+### SOMEDAY Upload a presentation & enable for download – Blindside Networks Customer Support Portal
 
-p.s. If you need to cancel, that&rsquo;s okay too, life happens. Let me know
-as soon as you can and I&rsquo;ll try to shuffle things around. Thank you!
+Low priority because people were able to do Q&A last year without us holding their hand
 
+<https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx>)%2C%20text%20documents%20(.
 
-#### E-mail for speakers who are not planning to be around, but who have sent us their prerecs
 
-Hello, ${name}!
+<a id="host-intros"></a>
 
-Thank you so much for contributing a talk for EmacsConf ${year}! We&rsquo;re
-looking forward to collecting questions and forwarding them to you by
-e-mail after the conference. We&rsquo;ll also post the prerecording at the
-time that it gets streamed, so people will be able to access it at
-${url} once it has gone live.
+## Prepare intros for the hosts to read     :sachac:
 
-If it turns out that you can make it to the conference after all, feel
-free to drop us a line at #emacsconf-org and we&rsquo;ll let people know
-you&rsquo;re around. You can find the check-in process at
-<https://emacsconf.org/${year}/speakers/> .
+<https://pad.emacsconf.org/intros>
+also in :INTRO\_NOTE: in conf.org so that we can plop it into the hyperlists. 
 
-Thank you again for being part of EmacsConf ${year}!
 
-Sacha
+### TODO Write intros for all the other talks
 
 
-### TODO Draft e-mail to send speakers who may need to do it live
+### DONE Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers     :sachac:
 
 
 <a id="review-submissions"></a>
@@ -660,17 +472,17 @@ so that we don&rsquo;t get surprised by missing or corrupted videos
 
 <a id="one-track"></a>
 
-## TODO Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning     :sachac:
+## Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning     :sachac:derisk:
 
 We might be able to do it on a modular basis (Saturday afternoon, Sunday morning, or Sunday afternoon).
 We need a quick way to notify the affected speakers, and we should give them a heads-up as well.
 We also need a quick way to update the schedule.
 
 
-### STARTED Update conf.org and the wiki based on the selected schedule
+### STARTED Update conf.org and the wiki based on the selected emergency schedule
 
 
-### TODO Give speakers a heads-up regarding schedule tweaks and the potential for bigger schedule changes
+### DONE Give speakers a heads-up regarding schedule tweaks and the potential for bigger schedule changes
 
 
 ### TODO Draft the code for mailing all the affected speakers
@@ -693,6 +505,8 @@ We also need a quick way to update the schedule.
 
 ### TODO Get the emergency schedule sorted out so that we can easily switch to it
 
+It needs to be applied
+
 
 <a id="live-protocol"></a>
 
@@ -730,11 +544,16 @@ Also add to watch page
 Maybe links to the current shift&rsquo;s pads
 
 
-### TODO Add pad to sched directive so that it will be linked when the pads are live
+### DONE Add pad to sched directive so that it will be linked when the pads are live
 
 
 ### TODO Update <https://live.emacsconf.org/> as well
 
+Ansible or Emacs Lisp? Emacs Lisp
+control the status too
+
+also 2022/ and 2022/watch
+
 
 <a id="publish-live"></a>
 
@@ -777,15 +596,12 @@ Other things that aren&rsquo;t tracked by todo status:
 -   **CHECK\_IN: t:** once the speaker has been checked into the BBB room or IRC
 
 
-#### TODO Prerec publishing
+### TODO Check process for posting prerecs to the talk page and media directory as soon as the talk is live     :sachac:
 
 Move to public directory and create a link from the backstage directory
 Update the wiki page
 
 
-### TODO Check process for posting prerecs to the talk page and media directory as soon as the talk is live     :sachac:
-
-
 <a id="irc-announce"></a>
 
 ### DONE Prepare to announce talks on IRC
@@ -801,15 +617,12 @@ emacsconf-erc.el in the emacsconf-el repo
 
 <a id="other-streams"></a>
 
-## STARTED Set up stream events on Toobnix and YouTube     :sachac:stream:
+## DONE Set up stream events on Toobnix and YouTube     :sachac:stream:
 
 so that people on other platforms can come across EmacsConf
 
 
-### TODO Write the restreaming shell scripts
-
-
-#### TODO Restream-gen-youtube
+### DONE Write the restreaming shell scripts
 
 
 ### DONE Create the events and save the keys     :sachac:
@@ -832,6 +645,10 @@ Creating the events
 
 This is for the general track of EmacsConf, the conference about the joy of Emacs and Emacs Lisp.
 
+Schedule:
+Saturday Dec 3, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+Sunday Dec 4, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+
 Watch using free/open source software: <https://live.emacsconf.org/2022/watch/gen/>
 Conference info: <https://emacsconf.org/2022/>
 Schedule: <https://emacsconf.org/2022/talks/>
@@ -846,6 +663,10 @@ International (CC BY-SA 4.0) license. Please observe the guidelines for conduct:
 
 This is for the development track of EmacsConf, the conference about the joy of Emacs and Emacs Lisp.
 
+Schedule:
+Saturday Dec 3, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+Sunday Dec 4, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+
 Watch using free/open source software: <https://live.emacsconf.org/2022/watch/dev/>
 Conference info: <https://emacsconf.org/2022/>
 Schedule: <https://emacsconf.org/2022/talks/>
@@ -953,12 +774,12 @@ so that nginx can have more memory and we don&rsquo;t risk slowdowns
 
 <a id="review"></a>
 
-## STARTED Review notebook for tasks, priorities, and scheduling
+## DONE Review notebook for tasks, priorities, and scheduling
 
 
 <a id="mumble"></a>
 
-## INPROGRESS Use Mumble for backchannel coordination and also on-stage
+## Use Mumble for backchannel coordination and also on-stage
 
 <span class="timestamp-wrapper"><span class="timestamp">[2022-11-19 Sat] </span></span> sachac: Confirmed that you can join the emacsconf-dev or emacsconf-gen channel if you have access, and you can speak on air in just that channel
 
@@ -1011,7 +832,7 @@ Sacha
 ### DONE Generate certificates, add them to conf.org, and register the users     :sachac:
 
 
-### WAITING Set up Mumble and bring the volunteers on board
+### DONE Set up Mumble and bring the volunteers on board
 
 <table border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
@@ -1042,19 +863,27 @@ Sacha
 <tr>
 <td class="org-left">jman</td>
 <td class="org-left">X</td>
-<td class="org-left">&#xa0;</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-11-21 Mon] </span></span> access granted, briefed</td>
 </tr>
 
 
 <tr>
 <td class="org-left">vetrivln</td>
 <td class="org-left">X</td>
-<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-11-19 Sat] </span></span> access granted, needs to figure out audio</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-11-19 Sat] </span></span> access granted, briefed</td>
 </tr>
 </tbody>
 </table>
 
 
+### TODO set up Mumble channels for host-dev and host-gen?
+
+zaeph wants to make it easy to talk to the host without distracting them all the time
+
+
+### DONE add dry-run check of whispering to hosts
+
+
 <a id="satellite"></a>
 
 ## Satellite events
@@ -1063,12 +892,14 @@ Sacha
 ### Zurich
 
 
-#### TODO Link to them on the wiki     :bandali:
+#### DONE Link to satellite events on the wiki     :bandali:
 
 <https://200ok.ch/posts/2022-11-01_emacsconf__with_a_new_physical_venue.html>
 
+on the watch page
 
-#### TODO announce on the emacsconf-discuss mailing list     :bandali:
+
+#### DONE announce on the emacsconf-discuss mailing list     :bandali:
 
 
 <a id="volunteer-2022-11-14"></a>
@@ -1080,7 +911,7 @@ Sacha
 
 <a id="hyperlist"></a>
 
-## TODO Make a linear hyperlist for managing EmacsConf     :sachac:
+## Make a linear hyperlist for managing EmacsConf     :sachac:
 
 Goal:
 
@@ -1133,6 +964,9 @@ Try them in an Etherpad
 ### TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time
 
 
+### TODO Regenerate hyperlist if sched changes
+
+
 <a id="rec-intro"></a>
 
 ## TODO Record intro/outro for day-1 and day-2     :zaeph:
@@ -1314,7 +1148,7 @@ add to /etc/dehydrated/domains.txt
 sudo sh -x /etc/cron.daily/renew-https-cert-local
 
 
-### TODO Link to pad from talk page
+### DONE Link to pad from talk page
 
 
 ### DONE Add links to general conference pad
@@ -1337,19 +1171,145 @@ if we can get the anchor plugin
 
 <a id="maybe-projects"></a>
 
-# Ideas for next year
+# Ideas for next year     :nextyear:
 
 
 ## SOMEDAY <https://www.reddit.com/r/i3wm/comments/b1hgxm/i3wm_over_vnc_with_dual_monitors/?utm_source=share&utm_medium=android_app&utm_name=androidcss&utm_term=2&utm_content=share_button> might be interesting to have dual monitors next year
 
 
+## SOMEDAY Suggest public submissions next time
+
+would it be interesting to see if other people can build on what&rsquo;s submitted?
+
+
+## SOMEDAY Match /names with speakers, maybe make a page with people currently online
+
+
+## SOMEDAY EmacsWiki: Erc Robot
+
+<https://www.emacswiki.org/emacs/ErcRobot>
+
+After I get ikiwiki sorted out, I can use Erc to control it so that I can test it a lot before letting it mess with the real thing
+
+Goals:
+Update schedule
+Publish prerec when talk is playing
+
+
+## TODO Consider making a bot to support announcing, updating, publishing, who&rsquo;s here, announcing when speakers are here
+
+<https://salsa.debian.org/rhonda/schedulebot>
+
+-   announces:
+    -   $talk will start in $min minutes
+    -   $talk has just begun
+    -   $talk has just finished
+-   seen
+
+
+## SOMEDAY indentation - CSS - successive indenting of siblings after headings - Stack Overflow
+
+<https://stackoverflow.com/questions/31872535/css-successive-indenting-of-siblings-after-headings>
+
+
+## SOMEDAY html - Indent everything after h1, h2, etc. before the next, one, while stacking the indents, with CSS - Stack Overflow
+
+<https://stackoverflow.com/questions/69711847/indent-everything-after-h1-h2-etc-before-the-next-one-while-stacking-the-in>
+
+
+## Video
+
+
+### SOMEDAY infrastructure/source-recording.sh at master · FOSDEM/infrastructure
+
+<https://github.com/FOSDEM/infrastructure/blob/master/ansible/playbooks/roles/video-bbb/files/scripts/source-recording.sh>
+
+
+### SOMEDAY c3voc/voctomix - Docker Image | Docker Hub
+
+<https://hub.docker.com/r/c3voc/voctomix/>
+
+
+### SOMEDAY DebConf video team / vogol · GitLab
+
+<https://salsa.debian.org/debconf-video-team/vogol>
+
+
+### SOMEDAY roles/vogol · master · DebConf video team / ansible · GitLab web interface for voctomix
+
+<https://salsa.debian.org/debconf-video-team/ansible/-/tree/master/roles/vogol>
+
+
+### SOMEDAY CarlFK/veyepar: Video Eyeball Processor and Review
+
+<https://github.com/CarlFK/veyepar>
+
+
+### SOMEDAY timvideos/streaming-system: Tim Video&rsquo;s - Live Streaming for user groups and other events.
+
+<https://github.com/timvideos/streaming-system>
+
+
+### SOMEDAY <no title> — DebConf Videoteam Ansible documentation
+
+<https://debconf-video-team.pages.debian.net/ansible/ansible_roles/etherpad.html>
+
+
+### SOMEDAY DebConf video team / ansible · GitLab
+
+<https://salsa.debian.org/debconf-video-team/ansible>
+
+
+## SOMEDAY handprint · PyPI
+
+<https://pypi.org/project/handprint/>
+That might be interesting for reviewing text recognition output
+
+
+## TODO Update websocket
+
+
+## TODO Idea for next year: save talk details in an org note so that I can easily send e-mails comparing previous with current
+
+<file:///home/sacha/proj/emacsconf/wiki/2022/speakers.md>
+
+
+## DONE What ideas do we want to borrow from other conferences?
+
+-   FOSDEM had a conference track
+    -   <https://archive.fosdem.org/2022/schedule/track/conference_organisation/>
+-   DebConf
+    -   Thorough documentation at <https://debconf-video-team.pages.debian.net/docs/>
+    -   <https://debconf-video-team.pages.debian.net/docs/online_volunteer_roles.html>
+    -   Ansible: <https://salsa.debian.org/debconf-video-team/ansible> , <https://debconf-video-team.pages.debian.net/ansible>
+    -   SReview for cutting videos?
+    -   <https://wiki.debian.org/Teams/DebConf/Video/Subtitles>
+    -   Pentabarf <https://lists.debian.org/debconf-team/2008/08/msg00147.html>
+    -   Schedule shows local time and DebConf time: <https://debconf21.debconf.org/schedule/>
+-   LibrePlanet <https://libreplanet.org/2022/>
+    
+    -   libreadventure, minetest?
+    
+    -   <https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/> : 4-person team, post-prod, break commercials
+
+
+### SOMEDAY virtual-conf-resources/foss-north.md at master · e8johan/virtual-conf-resources
+
+<https://github.com/e8johan/virtual-conf-resources/blob/master/foss-north.md>
+
+
+### SOMEDAY e8johan/virtual-conf-resources: Resources for virtual conferences
+
+<https://github.com/e8johan/virtual-conf-resources>
+
+
 <a id="decisions"></a>
 
 # Things to figure out / decisions to make
 
 -   [How do we want to coordinate during the conference itself?](#coordination)
 -   [How do we want to make the full schedule more manageable?](#sched-decision)
--   [Do we want to skip the closed Q&A and go straight to open?](#org2abb62c)
+-   [Do we want to skip the closed Q&A and go straight to open?](#org170f667)
 -   [How much do we want to enrich the wiki with JS?](#wiki-design)
 -   [How do we want to make better use of Etherpad?](#pad-decision)
 -   [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
@@ -1428,7 +1388,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult
 -   Better for the viewers and the volunteers
 
 
-<a id="org2abb62c"></a>
+<a id="org170f667"></a>
 
 ## Do we want to skip the closed Q&A and go straight to open?
 
@@ -1671,25 +1631,6 @@ Options:
     -   Reduces merge conflict potential
 
 
-### DONE What ideas do we want to borrow from other conferences?
-
--   FOSDEM had a conference track
-    -   <https://archive.fosdem.org/2022/schedule/track/conference_organisation/>
--   DebConf
-    -   Thorough documentation at <https://debconf-video-team.pages.debian.net/docs/>
-    -   <https://debconf-video-team.pages.debian.net/docs/online_volunteer_roles.html>
-    -   Ansible: <https://salsa.debian.org/debconf-video-team/ansible> , <https://debconf-video-team.pages.debian.net/ansible>
-    -   SReview for cutting videos?
-    -   <https://wiki.debian.org/Teams/DebConf/Video/Subtitles>
-    -   Pentabarf <https://lists.debian.org/debconf-team/2008/08/msg00147.html>
-    -   Schedule shows local time and DebConf time: <https://debconf21.debconf.org/schedule/>
--   LibrePlanet <https://libreplanet.org/2022/>
-    
-    -   libreadventure, minetest?
-    
-    -   <https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/> : 4-person team, post-prod, break commercials
-
-
 <a id="schedule-gaps"></a>
 
 ## SOMEDAY Think about what to do with schedule gaps due to cancelled talks     :thoughts:
@@ -1810,7 +1751,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
 
 Saturday Dec 3
 
-<table id="orga70d05b" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orgbf0bdd9" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -1825,6 +1766,8 @@ Saturday Dec 3
 <col  class="org-left" />
 
 <col  class="org-left" />
+
+<col  class="org-left" />
 </colgroup>
 <thead>
 <tr>
@@ -1834,6 +1777,7 @@ Saturday Dec 3
 <th scope="col" class="org-left">Checkin</th>
 <th scope="col" class="org-left">IRC</th>
 <th scope="col" class="org-left">Pad</th>
+<th scope="col" class="org-left">Coord</th>
 </tr>
 </thead>
 
@@ -1845,6 +1789,7 @@ Saturday Dec 3
 <td class="org-left">sachac</td>
 <td class="org-left">sachac</td>
 <td class="org-left">publicvoit</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1855,6 +1800,7 @@ Saturday Dec 3
 <td class="org-left">FlowyCoder</td>
 <td class="org-left">dto</td>
 <td class="org-left">publicvoit</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1865,6 +1811,7 @@ Saturday Dec 3
 <td class="org-left">sachac</td>
 <td class="org-left">dto</td>
 <td class="org-left">&#xa0;</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1875,6 +1822,7 @@ Saturday Dec 3
 <td class="org-left">FlowyCoder</td>
 <td class="org-left">vetrivln</td>
 <td class="org-left">&#xa0;</td>
+<td class="org-left">sachac</td>
 </tr>
 </tbody>
 </table>
@@ -1883,7 +1831,7 @@ publicvoit - pad until 4pm on Sat, until 2pm on Sun
 
 Sunday Dec 4
 
-<table id="org80a3226" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org2043541" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -1898,6 +1846,8 @@ Sunday Dec 4
 <col  class="org-left" />
 
 <col  class="org-left" />
+
+<col  class="org-left" />
 </colgroup>
 <thead>
 <tr>
@@ -1907,6 +1857,7 @@ Sunday Dec 4
 <th scope="col" class="org-left">Checkin</th>
 <th scope="col" class="org-left">IRC</th>
 <th scope="col" class="org-left">Pad</th>
+<th scope="col" class="org-left">Coord</th>
 </tr>
 </thead>
 
@@ -1918,6 +1869,7 @@ Sunday Dec 4
 <td class="org-left">sachac</td>
 <td class="org-left">sachac</td>
 <td class="org-left">publicvoit</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1928,6 +1880,7 @@ Sunday Dec 4
 <td class="org-left">FlowyCoder</td>
 <td class="org-left">dto</td>
 <td class="org-left">publicvoit</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1938,6 +1891,7 @@ Sunday Dec 4
 <td class="org-left">sachac</td>
 <td class="org-left">dto</td>
 <td class="org-left">&#xa0;</td>
+<td class="org-left">sachac</td>
 </tr>
 
 
@@ -1948,6 +1902,7 @@ Sunday Dec 4
 <td class="org-left">FlowyCoder</td>
 <td class="org-left">vetrivln</td>
 <td class="org-left">&#xa0;</td>
+<td class="org-left">sachac</td>
 </tr>
 </tbody>
 </table>
@@ -2464,42 +2419,10 @@ ansible-playbook -i inventory.yml prod-playbook.yml &#x2013;tags media,stream
 
 ### Set up MPV for captions
 
+mpv.conf profile tips are now at <https://emacsconf.org/mpv/> .
 
-#### mpv profile
 
-Add the following profile to `~/.config/mpv/mpv.conf`. You can also change the font to whatever you prefer.
-
-    # Uncomment the profile line to load the profile by default
-    # Otherwise, use `--profile=emacsconf-talks`
-    # profile=emacsconf-talks
-    
-    # Positioning
-    video-zoom=-0.15
-    video-align-x=1
-    video-align-y=-1
-    sub-use-margins=yes
-    sub-scale-by-window=yes
-    sub-pos=103
-    sub-margin-x=110
-    sub-margin-y=60
-    sub-align-x=left
-    # Style
-    sub-font="Clear Sans Bold"
-    sub-color="1/0.82/0"
-    sub-blur=0.2
-    sub-scale=0.9
-    sub-font-size=30
-    sub-border-size=0
-    sub-border-color=0/1
-    sub-shadow-color=0/1
-    sub-shadow-offset=1.2
-    sub-ass-force-style=Kerning=yes
-    sub-ass-line-spacing=0
-
-(Thanks, zaeph)
-
-
-#### Font: Clear Sans
+#### Suggested font: Clear Sans
 
 Links:
 
@@ -2720,6 +2643,9 @@ Exception: [CHECK is unavailable](#check-gone)
 ##### media directory
 
 
+#### TODO Fix mapconcat error in updating task status
+
+
 ### Handle Q&A
 
 Exceptions:
@@ -2944,7 +2870,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="org34fc36c" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org63bdbe5" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -4597,6 +4523,14 @@ Overlay considerations:
 ![img](https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/sample.svg)
 
 
+### TODO Make a list of different things to plug during commercial breaks, like Mastodon     :sachac:
+
+
+### TODO Make Q&A process slide     :sachac:
+
+Raise hands
+
+
 ## DONE Find volunteers for tech-checks     :zaeph:
 
 
@@ -4665,6 +4599,35 @@ see conf.org for the rest of the process
 -   jman: sun-pm-gen
 
 
+### DONE Doublecheck mute on join
+
+[Shifts](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
+
+    list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+    list.reduce(async(prev, elem) => {
+      await prev;
+      if (!sessionStorage.getItem(elem.value)) {
+        return new Promise(async (resolve, reject) => {
+          card = elem.closest('.card-body');
+          card.querySelector('.item-action.dropdown a').click();
+          await new Promise(r => setTimeout(r, 1000));
+          card.querySelector('.update-room').click();
+          await new Promise(r => setTimeout(r, 1000));
+          if (!document.querySelector('#room_mute_on_join').checked) {
+            document.querySelector('#room_mute_on_join').click();
+            sessionStorage.setItem(elem.value, true);
+            await new Promise(r => setTimeout(r, 1000));
+            document.querySelector('.update-only.create-room-button').click();
+          } else {
+            sessionStorage.setItem(elem.value, true);
+            document.querySelector('#createRoomModal').click();
+          }
+          resolve(true);
+        });
+      }
+    });
+
+
 <a id="coordinate-volunteers"></a>
 
 ## DONE Coordinate and help volunteers     :sachac:
@@ -5037,6 +5000,22 @@ so that the streamer can adjust volume offscreen?
 [Think about what to do with schedule gaps due to cancelled talks](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md)
 
 
+### TODO Separate mumble audio so that panic button can still bring in our audio
+
+
+### SOMEDAY Prepare for rms talk and Q&A with bandali
+
+Mumble?
+
+
+#### TODO Reflow and edit VTT for RMS TEDx talk so that things are on one line
+
+<file:///home/sacha/proj/emacsconf/lisp/emacsconf-stream.el>
+
+
+### TODO Add panic button to OBS settings
+
+
 <a id="caption-workflow"></a>
 
 ## DONE Smoothen captioning workflow     :sachac:
@@ -5253,6 +5232,232 @@ Note on how DebConf handled incidents:
 <https://www.mail-archive.com/search?l=debconf-team@lists.debian.org&q=subject:%22Re%5C%3A+DebConf+21+Incident+Response%22&o=newest&f=1>
 
 
+## DONE Write check-in email     :sachac:
+
+
+### DONE Switch all the rooms to allow anyone to start them - one less step for the check-in person
+
+    //list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+    card = document.querySelector('a[href=\"%s\"] .card-body');
+    card.querySelector('.item-action.dropdown a').click()
+    card.querySelector('.update-room').click()
+    if (!document.querySelector('#room_anyone_can_start').checked) {
+        document.querySelector('#room_anyone_can_start').click();
+    }
+    document.querySelector('.update-only.create-room-button').click();
+
+okay, next thing, it automatically refreshes. so I can&rsquo;t run the whole Javascript, I need to xdotool it.
+
+    (setq list (mapcar (lambda (o) (plist-get o :bbb-room)) (emacsconf-get-talk-info)))
+    (setq list (seq-drop list (seq-position list "https://bbb.emacsverse.org/b/sac-rvc-kd2-pev")))
+    (progn
+      (setq item (pop list))
+      (when (string-match "/b/\\(.*\\)" item)
+        (kill-new (format "card = document.querySelector('a[href=\"%s\"] .card-body');
+    card.querySelector('.item-action.dropdown a').click()
+    card.querySelector('.update-room').click()
+    if (!document.querySelector('#room_anyone_can_start').checked) {
+        document.querySelector('#room_anyone_can_start').click();
+    }
+    document.querySelector('.update-only.create-room-button').click();
+    "
+                          (match-string 0 item)))
+        (sleep-for 2)
+        (shell-command "xdotool key alt+Tab")))
+
+Relying on xdotool seems a little fragile. Let&rsquo;s just check the page
+itself for the next one that needs to be done.
+
+    list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+    list.reduce(async(prev, elem) => {
+      await prev;
+      if (!sessionStorage.getItem(elem.value)) {
+        return new Promise((resolve, reject) => {
+          card = elem.closest('.card-body');
+          card.querySelector('.item-action.dropdown a').click();
+          card.querySelector('.update-room').click();
+          sessionStorage.setItem(elem.value, true);
+          setTimeout(function() {
+            if (!document.querySelector('#room_anyone_can_start').checked) {
+              document.querySelector('#room_anyone_can_start').click();
+              document.querySelector('.update-only.create-room-button').click();
+            } else {
+              document.querySelector('#createRoomModal').click();
+            }
+            resolve(true);
+          }, 500);
+        });
+      }
+    });
+
+
+### DONE Update checkin instructions
+
+
+### Templates
+
+Goals:
+
+-   Ask speaker verify their scheduled time
+    It has already been confirmed with them, but it might have changed slightly
+    -   HOW: They should check the time at the top of their talk page on the day of the conference
+-   Double-check Q&A preference, encourage tech checks for live talks/Q&A
+    -   If they are available:
+        -   Direct to tech-checks via <https://emacsconf.org/${year}/prepare/>
+        -   Inform them of the check-in process
+            -   They come say hi to us 30&rsquo; before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org )
+            -   We get them set up in a room where they can wait until the end of the broadcast of their pretention
+            -   They’re joined by the streamer and host.
+-   Warning about potential emergency changes
+
+Slightly more complex because of the conditionals
+
+    (defun emacsconf-mail-checkin-instructions (group &optional template)
+      "Send checkin instructions.
+    GROUP is (email . (talk talk))"
+      (interactive (list (emacsconf-mail-complete-email-group
+                          (seq-filter
+                           (lambda (o)
+                             (or
+                              (string= (plist-get o :status) "CANCELLED")
+                              (null (plist-get o :email))
+                              (string-match "after" (or (plist-get o :q-and-a) ""))))
+                           (emacsconf-get-talk-info)))))
+      (let* ((talks (seq-remove
+                    (lambda (o)
+                      (or
+                       (string= (plist-get o :status) "CANCELLED")
+                       (null (plist-get o :email))
+                       (string-match "after" (or (plist-get o :q-and-a) ""))
+                       (save-window-excursion
+                         (emacsconf-with-talk-heading o
+                           (re-search-forward "checkin instructions" (save-excursion (org-end-of-subtree)) t)))))
+                    (cdr group)))
+             (waiting-talks (seq-find (lambda (o) (string= (plist-get o :status) "WAITING_FOR_PREREC")) talks)))
+        (when talks 
+          (emacsconf-mail-prepare
+           (or template (emacsconf-mail-merge-get-template "checkin-at-conf"))
+           (car group)
+           (list
+            :year emacsconf-year
+            :base-url emacsconf-base-url
+            :conf-name emacsconf-name
+            :email (plist-get (car talks) :email)
+            :emergency emacsconf-emergency-contact
+            :plural (if (> (length (cdr group)) 1) "s" "")
+            :speakers-short (plist-get (car talks) :speakers-short)
+            :url (mapconcat (lambda (o) (concat emacsconf-base-url (plist-get o :url)))
+                            talks" , ")
+            :waiting
+            (cond
+             ((> (length waiting-talks) 1)
+              " If you can upload your talk videos before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload them as early as you can.${wrap}")
+             ((= (length waiting-talks) 1)
+              " If you can upload your talk video before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload it as early as you can.${wrap}")
+             (t ""))
+            :checkin-info
+            (mapconcat
+             (lambda (o)
+               (let ((base-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) emacsconf-timezone))
+                     (speaker-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) (plist-get o :timezone))))
+                 (emacsconf-replace-plist-in-string
+                  (append (list :base-url emacsconf-base-url
+                                :check-in
+                                (concat
+                                 "Before " 
+                                 base-checkin " in " emacsconf-timezone
+                                 (if (string= base-checkin speaker-checkin)
+                                     ""
+                                   (concat
+                                    ", which is the same as " speaker-checkin " in " (plist-get o :timezone))) "\n"
+                                 "  (this is " (plist-get o :checkin-label) ")")
+                                :qa-info-speakers
+                                (cond
+                                 ;; aaaaah, no prerec yet
+                                 ((string= (plist-get o :status) "WAITING_FOR_PREREC")
+                                  (concat "Talk and Q&A BigBlueButton room: " (plist-get o :bbb-room)))
+                                 ((null (plist-get o :q-and-a)) "")
+                                 ((string-match "live" (plist-get o :q-and-a)) (concat "Q&A BigBlueButton room: " (plist-get o :bbb-room)))
+                                 ((string-match "irc" (plist-get o :q-and-a)) (concat "Q&A: " (plist-get o :channel) " (" (plist-get o :webchat-url) ")"))
+                                 ((string-match "pad" (plist-get o :q-and-a)) "Q&A: On the pad")
+                                 (t "Q&A: After the event")))
+                          o)
+                  "- ${title}
+      Info and sched: ${base-url}${url}
+      Check-in: ${check-in}
+      Pad: ${pad-url}
+      ${qa-info-speakers}")))
+             talks "\n\n")))
+          (mapc (lambda (o)
+                  (emacsconf-mail-log-message-when-sent o "Sent checkin instructions"))
+                talks))))
+
+
+#### E-mail for speakers who are planning to be at the conference
+
+Hello, ${speakers-short}!
+
+We&rsquo;re looking forward to having you join us at EmacsConf!
+
+We&rsquo;ve updated the schedule based on the submissions and cancellations,
+and we&rsquo;ll probably update the schedule even on the day of the
+conference. You can get a rough idea of your schedule at the talk
+pages with the URL${plural} below. You might want to check your talk
+page${plural} some time next week to get a rough sense of where it is,
+and then check it again on the day of your talk${plural}. Please let
+me know if the times don&rsquo;t work for you.
+
+We&rsquo;ll try our best to keep your talk in the same general timeslot (ex:
+Saturday morning, Saturday afternoon, Sunday morning, Sunday
+afternoon). We&rsquo;ve done some dry-runs, but just in case it turns out
+that running two tracks at the same time leaves us too frazzled, we
+may drop back to one track with Q&A on an alternate stream, like last
+year. If there are big changes to your schedule on the day of your
+talk${plural}, you&rsquo;ll get an e-mail from us with a subject like
+&ldquo;URGENT: EmacsConf 2022: &#x2026;&rdquo;.${wrap}
+
+Here&rsquo;s your checkin info:
+
+${checkin-info}
+
+Please check in early so that we can deal with scheduling changes or
+technical issues. You can find the check-in process at
+${base-url}${year}/speakers/ .${waiting}
+
+If something comes up, please let us know as soon as you can. Here&rsquo;s
+my emergency contact information: ${emergency}
+
+Thank you for sharing your time and energy with the EmacsConf community!
+
+Sacha
+
+p.s. If you need to cancel, that&rsquo;s okay too, life happens. Let me know
+as soon as you can and I&rsquo;ll try to shuffle things around. Thank you!
+
+
+#### E-mail for speakers who are not planning to be around, but who have sent us their prerecs
+
+Hello, ${name}!
+
+Thank you so much for contributing a talk for EmacsConf ${year}! We&rsquo;re
+looking forward to collecting questions and forwarding them to you by
+e-mail after the conference. We&rsquo;ll also post the prerecording at the
+time that it gets streamed, so people will be able to access it at
+${url} once it has gone live.
+
+If it turns out that you can make it to the conference after all, feel
+free to drop us a line at #emacsconf-org and we&rsquo;ll let people know
+you&rsquo;re around. You can find the check-in process at
+<https://emacsconf.org/${year}/speakers/> .
+
+Thank you again for being part of EmacsConf ${year}!
+
+Sacha
+
+
+### CANCELLED Draft e-mail to send speakers who may need to do it live
+
+
 <a id="comms"></a>
 
 # Communications