update in case of

1 files changed, 160 insertions, 81 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 4a8bd546..0a885cf8 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -23,6 +23,7 @@ Projects and tasks:
 
 -   [Look for ways to reduce risk](#derisk)
 -   [Facilitate Q&A](#qa)
+-   [Caption talks and make chapter headings](#caption)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
 -   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:derisk:
@@ -387,6 +388,7 @@ interests you!
 
 -   [Look for ways to reduce risk](#derisk)
 -   [Facilitate Q&A](#qa)
+-   [Caption talks and make chapter headings](#caption)
 -   [Prepare intros for the hosts to read](#host-intros):sachac:
 -   [Review the submissions for encoding issues](#review-submissions):zaeph:
 -   [Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning](#one-track):sachac:derisk:
@@ -418,12 +420,12 @@ interests you!
 <https://pad.emacsconf.org/premortem>
 
 
-### TODO Make copyable version of bbb redirect     :derisk:
+### STARTED Make copyable version of bbb redirect     :derisk:
 
 
 ### DONE Make sure all the important tasks are scheduled over the next two weeks
 
-    (defun emacsconf-agenda ()
+    (defun emacsconf-prep-agenda ()
       (interactive)
       (let* ((notebook (expand-file-name "index.org" (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))))
              (org-agenda-custom-commands
@@ -449,6 +451,14 @@ Low priority because people were able to do Q&A last year without us holding the
 <https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx>)%2C%20text%20documents%20(.
 
 
+<a id="caption"></a>
+
+## Caption talks and make chapter headings
+
+
+### SOMEDAY Copy chapter headings for mail talk     :emacsconf:captions:
+
+
 <a id="host-intros"></a>
 
 ## Prepare intros for the hosts to read     :sachac:
@@ -547,13 +557,15 @@ Maybe links to the current shift&rsquo;s pads
 ### DONE Add pad to sched directive so that it will be linked when the pads are live
 
 
-### TODO Update <https://live.emacsconf.org/> as well
+### DONE Update <https://live.emacsconf.org/> as well
 
 Ansible or Emacs Lisp? Emacs Lisp
 control the status too
 
 also 2022/ and 2022/watch
 
+M-x emacsconf-stream-update-status-page
+
 
 <a id="publish-live"></a>
 
@@ -1024,7 +1036,7 @@ Playbook will be able to reproduce:
 in prod or docker container
 
 
-### TODO restreamers on live0
+### DONE restreamers on live0
 
 [Set up stream events on Toobnix and YouTube](#other-streams)
 
@@ -1309,7 +1321,7 @@ That might be interesting for reviewing text recognition output
 
 -   [How do we want to coordinate during the conference itself?](#coordination)
 -   [How do we want to make the full schedule more manageable?](#sched-decision)
--   [Do we want to skip the closed Q&A and go straight to open?](#org170f667)
+-   [Do we want to skip the closed Q&A and go straight to open?](#org4b33c1d)
 -   [How much do we want to enrich the wiki with JS?](#wiki-design)
 -   [How do we want to make better use of Etherpad?](#pad-decision)
 -   [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
@@ -1388,7 +1400,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult
 -   Better for the viewers and the volunteers
 
 
-<a id="org170f667"></a>
+<a id="org4b33c1d"></a>
 
 ## Do we want to skip the closed Q&A and go straight to open?
 
@@ -1751,7 +1763,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
 
 Saturday Dec 3
 
-<table id="orgbf0bdd9" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org9a37f88" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -1831,7 +1843,7 @@ publicvoit - pad until 4pm on Sat, until 2pm on Sun
 
 Sunday Dec 4
 
-<table id="org2043541" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org8f7b6ea" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -2870,7 +2882,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="org63bdbe5" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org8ae4cf1" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
@@ -2964,6 +2976,28 @@ Make a table of the form
 
 ## In case of
 
+-   [Common broadcast (gen and dev)](#common)
+-   [Stuck wiki](#ikiwiki-stuck)
+-   [Cancelled talk](#cancelled)
+-   [Last-minute prerecording submission](#last-minute-prerec)
+-   [Last-minute caption update](#last-minute-captions)
+-   [Speaker has not checked in](#missing)
+-   [Speaker does not have a prerec and has not checked in](#really-missing)
+-   [Pad malfunction or mess-up](#pad-broken)
+-   [Conduct guidelines issue](#conduct)
+-   [CHECK is unavailable](#check-gone)
+-   [HOST is unavailable](#host-gone)
+-   [Technical issues during a live presentation](#live-issues)
+-   [Big technical issues with streaming](#stream-issues)
+-   [live0 can&rsquo;t handle the load or is close to network transfer limit](#network)
+-   [People have a hard time seeing dark-mode presentations (or light-mode)](#dark-mode)
+-   [Schedule update](#update-sched)
+-   [New talk](#new-talk)
+-   [In case we need to do things manually because the task status hooks don&rsquo;t work](#manual)
+-   [Alternate stream volunteer wants to stream](#alternate)
+
+
+<a id="common"></a>
 
 ### Common broadcast (gen and dev)
 
@@ -2974,11 +3008,15 @@ Options:
 -   join the BBB room
 
 
+<a id="ikiwiki-stuck"></a>
+
 ### Stuck wiki
 
 sudo -iu ikiwiki &#x2013; ikiwiki &#x2013;setup ~ikiwiki/emacsconf.setup
 
 
+<a id="cancelled"></a>
+
 ### Cancelled talk
 
 1.  Update conf.org to mark the talk as cancelled.
@@ -2992,31 +3030,38 @@ sudo -iu ikiwiki &#x2013; ikiwiki &#x2013;setup ~ikiwiki/emacsconf.setup
 6.  Remove the talk from the [one-track emergency schedule](#one-track)
 
 
+<a id="last-minute-prerec"></a>
+
 ### Last-minute prerecording submission
 
--   CHECK will copy it from the FTP upload server to ${protected} and name it appropriately.
--   CHECK will notify STREAM with the scp command and the mpv command so that STREAM can choose.
+-   COORD will copy it from the FTP upload server to orga@res.emacsconf.org:~/stream -p 46668 and name it appropriately.
+-   COORD will notify STREAM with the scp command and the mpv command so that STREAM can choose.
+
 
+<a id="last-minute-captions"></a>
 
 ### Last-minute caption update
 
--   CHECK uploads the &#x2013;main.vtt file to ${protected}
--   CHECK notifies STREAM via ${upcoming}
--   STREAM uses the provided commands to download the VTT file and load it into MPV with `--sub-file`
+-   CHECK uploads the &#x2013;main.vtt file to orga@res.emacsconf.org:~/stream -p 46668
+-   If streaming locally, STREAM copies the VTT file and loads it into MPV with `--sub-file`
 
 
+<a id="missing"></a>
+
 ### Speaker has not checked in
 
 -   Let the previous talk run a little longer for Q&A; end at least in time for the prerec
 -   After the previous Q&A wraps up, play the prerec
 -   [? still not around after prerec finishes]
     -   HOST: Speaker might be having some difficulty connecting, but we&rsquo;ll collect your questions on the pad and send them afterwards.
-    -   Can play next prerec a few minutes early
+    -   Show the questions and discussion, invite people into the Q&A to talk about the talk. They can share their experiences and comments.
+
 
+<a id="really-missing"></a>
 
 ### Speaker does not have a prerec and has not checked in
 
--   Let the previous talk do live Q&A/demo if ready
+-   Let the previous talk do extended Q&A
 -   Close to the time of the missing talk:
     -   See if any of the previous speakers want to be set up for an impromptu talk/extension in a BBB room, just in case
     -   HOST: The next speaker might be having some difficulty connecting. In the meantime, let&rsquo;s&#x2026;
@@ -3027,86 +3072,45 @@ sudo -iu ikiwiki &#x2013; ikiwiki &#x2013;setup ~ikiwiki/emacsconf.setup
             -   let mplsCorwin or zaeph fill in
 
 
-### Speaker whose talk was reallocated shows up and has a prerec
-
--   CHECK copies it to ${protected}
--   Plan to play prerec at the end of the day, or in any gaps if a live talk falls through
-
-
-### Speaker whose talk was reallocated shows up and wants to do it live
-
--   See if there&rsquo;s enough time if buffers are shuffled back; if so, set up for a live presentation
--   Check for alternate stream volunteers
--   [? not enough time] Offer to set up a BBB room for recording or to
-    accept a prerecording afterwards, then include it on the site and in
-    post-conference communication
-
-
-### Alternate stream volunteer wants to stream  (nice to have, at risk)
-
--   CHECK gives ALTERNATE the BBB room URL for the talk they are interested in
--   ALTERNATE starts streaming to assigned end point
--   CHECK confirms stream
--   CHECK updates ${stream-status}
--   CHECK notifies STREAM and HOST
-    -   After prerec plays:
-        -   HOST: This talk has an extended demo/Q&A. You can go to ${alternate-url} to watch it, and we&rsquo;ll post a recording afterwards.
-        -   HOST sends ${alternate-url} to IRC: Alternate stream for ${title}: ${alternate-url}
--   ALTERNATE notifies #emacsconf-org when the stream is done.
--   CHECK updates ${stream-status} to note that the alternate stream is finished.
-    
-    FFMPEG process for sending the desktop and audio to the $CONFALT mountpoint on Linux with X11 and Alsa:
-    
-    1.  Set the CONFALT environment variable to icecast://user:password@live0.emacsconf.org:8000/alt.webm
-    2.  Install pavucontrol if you don&rsquo;t have it already.
-    3.  Start the following command (<stream-desktop-and-audio.sh>:
-        
-            while true; do ffmpeg -loglevel 0 -ar 48000 -f alsa -channels 2 -sample_rate 48000 -i default -re -video_size 1280x720 -framerate 25 -f x11grab -i :0.0  -cluster_size_limit 2M -cluster_time_limit 5100 -content_type video/webm -c:v libvpx -b:v 1M -crf 30 -g 125 -deadline good -threads 4  -f webm $CONFALT; done
-    4.  Use pavucontrol to set the recording source for the ffmpeg
-        command to be the audio monitor, so you get system output as
-        well.
-        -   OR:
-            -   [? splitting audio] (look for “Set up sinks for sound” under 2021/)
-            -   [? same audio]
-        -   Set up audio monitor as the input for FFMPEG
-        -   MPV goes to MPV sink, browser goes to recording sink, FFMPEG takes in recording monitor
-
+<a id="pad-broken"></a>
 
 ### Pad malfunction or mess-up
 
--   PAD resets the pad using <https://etherpad.wikimedia.org/p/emacsconf-2021/timeslider>
+-   PAD resets the pad using the time slider
 -   [? still not recovered]
     -   PAD reimports the pad from backup
 
 
-### CRDT malfunctions
-
--   HOST notifies CHECK and tries reconnecting
--   [? still doesn&rsquo;t work]
-    -   Switch to backup Etherpad
-
+<a id="conduct"></a>
 
 ### Conduct guidelines issue
 
--   HOST addresses it (on-camera if needed) with a reminder and/or a kick or a ban
+-   [? IRC]: IRC operator addresses it with a reminder and/or a kick or a ban
+-   [? not resolved, or onscreen]
+    -   HOST addresses it (on-camera if needed) with a reminder and/or a kick or a ban
+
 
+<a id="check-gone"></a>
 
 ### CHECK is unavailable
 
--   HOST does check-ins
--   HOST refers to conf.org for Q&A preference etc.
--   STREAM checks conf.org for prerec filenames etc.
+-   COORD or STREAM does check-ins
+-   HOST refers to the shift pad for Q&A preference etc.
+-   STREAM checks ~/stream for prerec filenames etc.
 -   Dropped goals:
     -   Publishing recordings ASAP
     -   Updating schedule/wiki on the fly
 
 
+<a id="host-gone"></a>
+
 ### HOST is unavailable
 
--   STREAM joins the BBB room and streams directly from there (or streams the prerecs).
 -   STREAM will do the hosting.
 
 
+<a id="live-issues"></a>
+
 ### Technical issues during a live presentation
 
 -   HOST tries to contact the speaker
@@ -3120,6 +3124,8 @@ sudo -iu ikiwiki &#x2013; ikiwiki &#x2013;setup ~ikiwiki/emacsconf.setup
     be able to follow up after the conference
 
 
+<a id="stream-issues"></a>
+
 ### Big technical issues with streaming
 
 -   HOST notifies #emacsconf and #emacsconf-org and adds a note at the top of the ${pad}.
@@ -3132,28 +3138,36 @@ sudo -iu ikiwiki &#x2013; ikiwiki &#x2013;setup ~ikiwiki/emacsconf.setup
 -   STREAM e-mails the mailing list
 
 
+<a id="network"></a>
+
 ### live0 can&rsquo;t handle the load or is close to network transfer limit
 
 -   OR:
     -   Redirect some viewers via asking in #emacsconf:
         -   watch via main-480p
-        -   watch via Toobnix (if we can get that working)
+        -   watch via Toobnix
     -   Consider dropping the restream to Toobnix (lower audience?) or to Youtube
     -   Add additional node to Linode account for shared transfer pool (TODO: doublecheck)
 
 
+<a id="dark-mode"></a>
+
 ### People have a hard time seeing dark-mode presentations (or light-mode)
 
 mpv &#x2013;vf=negate $url
 
 
+<a id="update-sched"></a>
+
 ### Schedule update
 
--   Test it using the blocks near the beginning of conf.org
+-   Test the new schedule using the blocks near the beginning of conf.org
 -   emacsconf-publish-update-schedule
 -   E-mail affected speakers - see emacsconf-mail-schedule-update function
 
 
+<a id="new-talk"></a>
+
 ### New talk
 
 -   Create entry in conf.org
@@ -3165,6 +3179,70 @@ mpv &#x2013;vf=negate $url
 -   emacsconf-stream-generate-assets-for-talk
 
 
+<a id="manual"></a>
+
+### In case we need to do things manually because the task status hooks don&rsquo;t work
+
+export SLUG=the ID of the talk
+
+-   [CLOSED\_Q -> OPEN\_Q](#open)
+-   [OPEN\_Q -> TO\_ARCHIVE](#archive)
+
+
+<a id="open"></a>
+
+#### CLOSED\_Q -> OPEN\_Q
+
+Example for mail talk:
+
+STATE=open; ssh orga@media.emacsconf.org &ldquo;cp *home/orga/backstage/assets/redirects/$STATE/bbb-$SLUG.html /home/orga/2022/current*&rdquo;
+
+
+<a id="archive"></a>
+
+#### OPEN\_Q -> TO\_ARCHIVE
+
+Example for mail talk:
+
+STATE=after; ssh orga@media.emacsconf.org &ldquo;cp *home/orga/backstage/assets/redirects/$STATE/bbb-$SLUG.html /home/orga/2022/current*&rdquo;
+
+If you need to reset the state:
+
+STATE=before; ssh orga@media.emacsconf.org &ldquo;cp *home/orga/backstage/assets/redirects/$STATE/bbb-$SLUG.html /home/orga/2022/current*&rdquo;
+
+
+<a id="alternate"></a>
+
+### Alternate stream volunteer wants to stream
+
+-   CHECK gives ALTERNATE the BBB room URL for the talk they are interested in
+-   ALTERNATE starts streaming to assigned end point
+-   CHECK confirms stream
+-   CHECK updates ${stream-status}
+-   CHECK notifies STREAM and HOST
+    -   After prerec plays:
+        -   HOST: This talk has an extended demo/Q&A. You can go to ${alternate-url} to watch it, and we&rsquo;ll post a recording afterwards.
+        -   HOST sends ${alternate-url} to IRC: Alternate stream for ${title}: ${alternate-url}
+-   ALTERNATE notifies #emacsconf-org when the stream is done.
+-   CHECK updates ${stream-status} to note that the alternate stream is finished.
+    
+    FFMPEG process for sending the desktop and audio to the $CONFALT mountpoint on Linux with X11 and Alsa:
+    
+    1.  Set the CONFALT environment variable to icecast://user:password@live0.emacsconf.org:8000/alt.webm
+    2.  Install pavucontrol if you don&rsquo;t have it already.
+    3.  Start the following command (<stream-desktop-and-audio.sh>:
+        
+            while true; do ffmpeg -loglevel 0 -ar 48000 -f alsa -channels 2 -sample_rate 48000 -i default -re -video_size 1280x720 -framerate 25 -f x11grab -i :0.0  -cluster_size_limit 2M -cluster_time_limit 5100 -content_type video/webm -c:v libvpx -b:v 1M -crf 30 -g 125 -deadline good -threads 4  -f webm $CONFALT; done
+    4.  Use pavucontrol to set the recording source for the ffmpeg
+        command to be the audio monitor, so you get system output as
+        well.
+        -   OR:
+            -   [? splitting audio] (look for “Set up sinks for sound” under 2021/)
+            -   [? same audio]
+        -   Set up audio monitor as the input for FFMPEG
+        -   MPV goes to MPV sink, browser goes to recording sink, FFMPEG takes in recording monitor
+
+
 <a id="archive"></a>
 
 # Task archive
@@ -5401,11 +5479,11 @@ We&rsquo;re looking forward to having you join us at EmacsConf!
 
 We&rsquo;ve updated the schedule based on the submissions and cancellations,
 and we&rsquo;ll probably update the schedule even on the day of the
-conference. You can get a rough idea of your schedule at the talk
-pages with the URL${plural} below. You might want to check your talk
-page${plural} some time next week to get a rough sense of where it is,
-and then check it again on the day of your talk${plural}. Please let
-me know if the times don&rsquo;t work for you.
+conference. You can get a rough idea of your schedule on your talk
+page${plural}. You might want to check your talk page${plural} some time next
+week to get a rough sense of where it is, and then check it again on
+the day of your talk${plural}. Please let me know if the times don&rsquo;t
+work for you.
 
 We&rsquo;ll try our best to keep your talk in the same general timeslot (ex:
 Saturday morning, Saturday afternoon, Sunday morning, Sunday
@@ -5416,12 +5494,13 @@ year. If there are big changes to your schedule on the day of your
 talk${plural}, you&rsquo;ll get an e-mail from us with a subject like
 &ldquo;URGENT: EmacsConf 2022: &#x2026;&rdquo;.${wrap}
 
-Here&rsquo;s your checkin info:
+Here&rsquo;s your talk page URL and checkin information:
 
 ${checkin-info}
 
 Please check in early so that we can deal with scheduling changes or
-technical issues. You can find the check-in process at
+technical issues, and so that we don&rsquo;t worry too much about whether
+you&rsquo;ll be ready to go for Q&A. =) You can find the check-in process at
 ${base-url}${year}/speakers/ .${waiting}
 
 If something comes up, please let us know as soon as you can. Here&rsquo;s