Add some notes to the preparation

1 files changed, 91 insertions, 21 deletions

diff --git a/2020/prepare.md b/2020/prepare.md
index 82d41af1..4a101e20 100644
--- a/2020/prepare.md
+++ b/2020/prepare.md
@@ -14,6 +14,8 @@ Note: being part of a wiki, this page is subject to change (including
 by you!); so please check back every now and again for any changes and
 updates.
 
+[[!toc levels=4]]
+
 ### Code of conduct
 
 First and foremost, we ask that you review our [[code of
@@ -24,26 +26,9 @@ or presentation style meets the guidelines laid out in the code of
 conduct.  You can email Sacha Chua at <sacha@sachachua.com> to chat
 more about this.
 
-### Top Tips for Presenters
+### Before the conference
 
-*Use Headsets for Live Presentations including Q&A*
-
-> To help reduce echo, if possible please use a headset instead of
-> external speakers during live presentations including during Q&A.
-> Headset microphones tend to have some form of noise-cancelling built
-> into them, which might be helpful for decreasing the ambient noise
-> captured by the microphone.  If you have one, it might be worth
-> trying using it instead of a laptop's built-in microphone.
-
-*Prepare recorded video in 720p; WebM formatted if possible.*
-
-> The conference broadcast will be in
-> [720p](https://en.wikipedia.org/wiki/720p) (1280px x 720px,
-> progressive) using the [Webm](https://www.webmproject.org/) video
-> format.  The closer to this format submitted video files arrives in,
-> the less work for volunteers.
-
-### Prerecording talks
+#### Prerecording talks
 
 For EmacsConf 2020, much like the last EmacsConf, we highly encourage
 and ask you to please consider prerecording your talk(s), *especially*
@@ -92,7 +77,15 @@ unable to send us your prerecorded video in one of the above formats,
 you may submit them in other common formats, like MPEG-4 (`.mp4`), and
 we will try to convert them to our preferred formats on your behalf.
 
-### Office hours for video call tech-checks
+*Prepare recorded video in 720p; WebM formatted if possible.*
+
+> The conference broadcast will be in
+> [720p](https://en.wikipedia.org/wiki/720p) (1280px x 720px,
+> progressive) using the [Webm](https://www.webmproject.org/) video
+> format.  The closer to this format submitted video files arrives in,
+> the less work for volunteers.
+
+#### Office hours for video call tech-checks
 
 For EmacsConf 2020 live talks/sessions, we have been evaluating a
 number of free software video-calling/conferencing tools, namely
@@ -170,7 +163,7 @@ the logistics.
 
 
 <a name="tech-checklist"></a>
-### Tech checklist:
+#### Tech checklist:
 
 - Can you speak and be heard? Is there echo?
 - Can you hear the organizer?
@@ -179,3 +172,80 @@ the logistics.
 - If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background?
 - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you?
 - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes?
+
+### Updating your talk information page
+
+Feel free to add links and other information to the individual page
+for your talk. You can find your talk ID by going to the [[schedule]]
+page, following the link to your talk, and noting the two-digit number
+at the end of the URL. To edit the talk information, follow the
+instructions at <https://emacsconf.org/edit/> to check out a copy of
+the repository, edit `2020/info/YOURTALKID.md`, commit, and push your
+changes. Alternatively, you can e-mail one of the organizers (ex:
+[sacha@sachachua.com](mailto:sacha@sachachua.com)) and we'd be happy
+to make the change for you.
+
+### During the conference
+
+#### Live presentations
+
+If you will be presenting live, Amin Bandali will e-mail you with the
+link to join the BigBlueButton room for your individual talk. Please
+keep this link private. 
+
+Please check in with us at #emacsconf-org on IRC maybe 15 minutes
+before the approximate time of your talk, or earlier if you're
+available then. One of the organizers will join you in the individual
+talk room and confirm your audio/video/screen-sharing setup. We'll
+probably collect questions in a collaborative pad (URL to be
+announced). If you have space on your screen, you may want to have the
+pad open on the side so that you can keep an eye on the section for
+your talk either as you are presenting or during the time you want to
+use for questions and answers.
+
+When it is time for your talk, Amin will join your room and give you
+the go-ahead.
+
+*Use headsets for live presentations, including questions and answers*
+
+> To help reduce echo, if possible please use a headset instead of
+> external speakers during live presentations including during Q&A.
+> Headset microphones tend to have some form of noise-cancelling built
+> into them, which might be helpful for decreasing the ambient noise
+> captured by the microphone.  If you have one, it might be worth
+> trying using it instead of a laptop's built-in microphone.
+
+We will copy the questions from the collaborative pad to the wiki page
+after the conference, so you can review them when you're available.
+You can answer via the collaborative pad, or by updating the wiki page
+or e-mailing us after the conference. For more information about IRC
+and the Etherpad, check out https://emacsconf.org/2020/ closer to the
+conference date.
+
+#### Pre-recorded presentations
+
+If you'd like to be around to answer questions on the day of the
+conference itself, please check in with us at #emacsconf-org on IRC
+maybe 15 minutes before the approximate time of your talk, or earlier
+if you're available then. Since pre-recorded talks might be moved
+around to help us deal with technical issues, we can tell you more
+about the exact time on the day itself. We'll probably collect
+questions in a collaborative pad (URL to be announced) and then copy
+them to the wiki page after the conference, so you can review the
+questions while the talk is being played or afterwards when you're
+available. You can answer via the collaborative pad, or by updating
+the wiki page or e-mailing us after the conference. You might also
+want to participate in the conversations at `#emacsconf` on IRC on the
+day of the conference. For more information about IRC and the
+Etherpad, check out https://emacsconf.org/2020/ closer to the
+conference date.
+
+### After the conference
+
+Once the recordings have been processed, we will post the recording of
+your talk and any questions and answers to the individual talk page.
+If you would like to include additional links or information, please
+feel free to update the page, or e-mail us and we'd be happy to update
+it for you.
+
+Thank you so much for being part of this!