Add tech notes

1 files changed, 45 insertions, 9 deletions

diff --git a/2020/submissions.org b/2020/submissions.org
index cd7768a9..1053073f 100644
--- a/2020/submissions.org
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@@ -2922,28 +2922,64 @@ The total is written to the MIN_TIME_SUM property of this heading"
 
 #+end_src
 * COMMENT Tech notes
-O1 - main organizer, O2 - secondary organizer
+O1 - main organizer, O2 - secondary organizer or volunteer
+
+** Things to check
+- Mail merge?
+- Decisions
+  - One room per talk? One room per speaker? Five or six rooms, rotating among them?
+    - One room per talk: Fewer rooms to set up
+    - RECOMMENDED: One room per speaker: Speaker doesn't have to move after talks that are close together
+- Generating static images and PDFs
+  - Before the presentation: Talk title, speaker
+  - Speaker checked in
+  - After the presentation: pointer to main conference stream
+  - After the conference: conference has ended, we'll take some time to prepare the recordings
+- Easy way to generate lots of rooms? I can probably automate this with Puppeteer =)
 ** Before the conference
 - Can set up room to allow anyone to start the meeting; people joining can talk and use webcam, but can't present
-- Upload a presentation - PDF, with the speaker information and URLs for Etherpad, main conference stream, individual stream page
+- Upload a presentation - PDF, with the speaker information and URLs for collaborative pad, main conference stream, individual stream page
+- Get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
 - Turn on audio alert
+- Install Mute Tab extension
 ** Tech check
 - Explain process
-- Test audio, webcam, screensharing, Etherpad
+- Test audio, webcam, screensharing, collaborative pad
 ** Shortly before the presentation
 - Speaker starts meeting and pings O2
 - O2 joins meeting
 - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check
-- O2 starts secondary stream and recording
+- Speaker tries screen sharing and webcam, then returns to uploaded presentation
+- O2 starts secondary stream and recording, checks individual page
 - O2 notifies O1
 - O1 joins meeting
-- Main organizer joins too
-- Turn on individual stream
+- O1 sets conference stream to individual talk endpoint
+- O2 starts recording in BBB
 ** During the presentation
-- For multiple presentations by the same author, try to keep the same meeting room so that they don't have to switch
-- O2 uses the same meeting room with different end 
+- Speaker presents, keeping an eye on the collaborative pad for questions
+- O1 stays with speaker to help with questions and timing
+- O2 wanders off to do the tech check with the next person and pings O1 when ready
 ** After the presentation
-
+- O1 announces next steps: If you want to continue the conversation, go to the individual talk page
+- O1 switches conference stream to next talk when ready
+** After the extended presentation (if any)
+- Speaker removes the recorder/streamer user to end the stream and recording
+- Speaker stops the BBB recording
+** Scenarios
+*** Prerecorded presentations
+- O1 streams presentation to both endpoints (is there a neat command-line way to do this?)
+https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another
+or maybe IceCast
+*** Tech issues
+- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
+- Stream a technical issues slide to the end point
+*** Speaker can stream directly from computer over RTMP
+- Can skip BigBlueButton entirely if they want
+- Speaker starts streaming to talk endpoint
+- O2 verifies that it's playing and communicates with speaker through collaborative pad
+- O1 switches conference stream to talk endpoint
+** Tech notes
+- Switching the conference stream source: could be O1 streaming directly through OBS, or https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another
 * COMMENT Possible rough flow suggested by Sacha
 
 #+begin_src emacs-lisp :exports both