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authorAmin Bandali <bandali@gnu.org>2020-05-13 03:02:43 -0400
committerAmin Bandali <bandali@gnu.org>2020-05-13 03:02:43 -0400
commitdd06a669eef72eaaf367e7a06bf7137a50ff55ac (patch)
treef8dbaa225744ae7d8425307918dc09c504ae158e /2019
parente5797900f98276be2cd22997c949946b4cca1381 (diff)
downloademacsconf-wiki-dd06a669eef72eaaf367e7a06bf7137a50ff55ac.tar.xz
emacsconf-wiki-dd06a669eef72eaaf367e7a06bf7137a50ff55ac.zip
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+[[!meta title="Instructions for presenting"]]
+
+Hello folks,
+
+With only a few days to EmacsConf 2019, scheduled for Sat November 2,
+here are some instructions and important details about the logistics of
+the conference and how the day will unfold.
+
+- The schedule at <https://emacsconf.org/2019/schedule> is a rough
+ guideline, and we’ll try to accommodate people’s availability,
+ audience interest, and technical issues. For longer talks, please
+ try to be in the channel at least 15 minutes in advance for tech
+ checks and coordination, and try to keep your presentation to about
+ 30 minutes including time for questions. When it’s time for
+ lightning talks, we’ll check the IRC channel to see who has done a
+ tech check and is ready to present. Please keep lightning talks to
+ 5-10 minutes (ideally closer to 5). If there are technical issues
+ or if there’s extra space between sessions, we might play
+ prerecorded lightning talks while sorting things out, prioritizing
+ those where the speaker can answer questions in the #emacsconf
+ channel on irc.freenode.net. We’ll try as much as possible to stick
+ with the schedule for the longer talks, so if there’s not enough
+ time for the lightning talks in between, we may have to bump some
+ presentations to the end of the day. We’ll play the remaining
+ prerecorded talks after the last live presentation. If your
+ lightning talk gets bumped to the end and you won’t be available to
+ answer questions, that’s okay—we will keep an eye on the channel and
+ email you afterwards.
+
+- Please use your favourite IRC client to join `#emacsconf-org` on
+ `irc.freenode.net` on the day of the conference. Alternatively, you
+ may follow the [[quick ERC setup|tips#erc]] tip on the [[tips]] page
+ or use [the
+ webchat](https://irc0d.libreplanet.org/irc/irc.freenode.net/?nick=yourNAMEhere&#emacsconf-org)
+ in your web browser. Please consider choosing a nickname that
+ includes your name or the pseudonym you submitted your talk under,
+ to help us recognize you. `#emacsconf-org` should be a low-traffic
+ channel for coordination between organizers and speakers. Check in
+ with Sacha (`sachac`) and/or Amin (`bandali`) by saying hi, and
+ mentioning your name/talk if it’s not obvious from your nick. Sacha
+ (or the backup organizer) will coordinate with you for a tech check
+ before you speak, and will give you the go-ahead to join a Jitsi
+ Meet session for the main presentation. The Jitsi Meet session
+ addresses will look something like
+ `https://meet.jit.si/emacsconf-name`, where `name` will be replaced
+ with your first or last name, or the pseudonym you used when
+ submitting your talk. If for one reason or another a Jitsi Meet
+ room is faulty/buggy, we’ll try adding (and incrementing, if needed)
+ a numeric suffix, like `https://meet.jit.si/emacsconf-name2`,
+ `https://meet.jit.si/emacsconf-name3`, and so on as needed. Sacha
+ will confirm this with you.
+
+- You can also join `#emacsconf` if you’d like to keep an eye on the
+ conversations, or `#emacsconf-questions` for a more moderated view
+ focused on questions from audience.
+
+- Please wear earphones or headphones to minimize microphone feedback.
+
+- Please keep an eye on time and your presentation’s length. Amin (or
+ the main organizer, in charge of running the stream and in video
+ call with you during your talk) will try to politely clear their
+ throat if you’re going over time.
+
+- Some of our attendees are blind, so please try to verbally describe
+ what you’re showing on the screen. We are also asking volunteers to
+ describe what’s going on in each talk in the `#emacsconf-accessible`
+ channel. Additionally, we would be very grateful if you could add a
+ transcription for your talk(s) to our [[transcripts]] page for
+ EmacsConf 2019.
+
+- We have set up a status page at <https://status.emacsconf.org> where
+ you can monitor the status of various parts of our infrastructure
+ for any possible disruptions. We will add to that page information
+ on who to contact if you notice a problem or experience disruption
+ that’s not acknowledged there.
+
+Lastly, a gentle reminder for you to consider our [[code of
+conduct|conduct]] while presenting your talk and in discussions in our
+communication channels.
+
+Thanks in advance, and looking forward to talking to you very soon!
+
+Best,
+amin