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[[!toc levels=4]]
- [Export and tangle]((progn (org-md-export-to-markdown) (org-babel-tangle)))
# Roles/values
<table border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
<col class="org-left" />
<col class="org-left" />
<col class="org-left" />
</colgroup>
<tbody>
<tr>
<td class="org-left">STREAM</td>
<td class="org-left">main organizer</td>
<td class="org-left">bandali</td>
</tr>
<tr>
<td class="org-left">CHECK</td>
<td class="org-left">check-ins</td>
<td class="org-left">sachac</td>
</tr>
<tr>
<td class="org-left">HOST</td>
<td class="org-left">hosting, intros, reading, moving questions/answers around</td>
<td class="org-left">zaeph</td>
</tr>
</tbody>
</table>
<table border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
<col class="org-left" />
<col class="org-left" />
</colgroup>
<tbody>
<tr>
<td class="org-left">${protected}</td>
<td class="org-left"><a href="file://ssh:front:/var/www/media.emacsconf.org/2021/protected/">file://ssh:front:/var/www/media.emacsconf.org/2021/protected/</a></td>
</tr>
<tr>
<td class="org-left">${stream-status}</td>
<td class="org-left"><a href="file://ssh:live:/var/www/html/index.html">file://ssh:live:/var/www/html/index.html</a></td>
</tr>
</tbody>
</table>
# Pre-conference dry run
- [ ] [Start streaming](#org264efc8)
- [ ] [Start low-resolution stream](#org46f6925)
- [ ] [Start Youtube stream](#orgcfa71d3)
- [ ] Check in a speaker
- [ ] Try alternate stream
- [ ] Try publication process
- [ ] Review the playbook
- [ ] Sort out CRDT
# Thursday or Friday before the conference
- STREAM: Download prerecorded videos from front:/var/www/media.emacsconf.org/2021/protected
# On the day of the conference
## Set up
<a id="org264efc8"></a>
### Start streaming :stream:
- Start streaming from OBS to local Icecast, relay to live0 icecast
- Display current time on screen: `watch TZ=America/Toronto date`
Update <file://ssh:live:/var/www/html/index.html>
<a id="org46f6925"></a>
### Start low-resolution stream :check:
Call this on live0 with the password as the first parameter. The Icecast configuration is on `live0` at `/etc/icecast2/icecast.xml`.
while true; do ffmpeg -f webm -reconnect_at_eof 1 -reconnect_streamed 1 -re -i http://localhost:8000/main.webm -vf scale=854:480 -f webm -c:a copy -b:v 500k -maxrate 1M -bufsize 1M -content_type video/webm -c:v libvpx icecast://ec2020main480pmu:${1}:8000/main-480p.webm; done
<a id="orgcfa71d3"></a>
### Start Youtube stream :check:
Call this on live0 with the Youtube RTMP streaming key as the first parameter.
while true; do ffmpeg -f webm -reconnect_at_eof 1 -reconnect_streamed 1 -re -i http://localhost:8000/main.webm -f webm -c:a copy -c:v copy rtmp://a.rtmp.youtube.com/live2/$1; done
## Talk process
### Check in speaker
- Speaker checks in on #emacsconf-org via IRC or via e-mail ~30m before
- CHECK notes IRC nick for speaker. `M-g t <slug> C-. p IRC <nick>` (using Embark and conf-go-to-talk)
- CHECK confirms Q&A preference: live/IRC/Etherpad, preferred way of getting questions
- [? unknown] How would you like to handle questions today? Live video, #emacsconf, Etherpad?
- [? IRC] You can keep an eye on #emacsconf for questions and discussions related to your talk. Feel free to answer, skip answering, tell people that you'll follow up afterwards, etc. We'll also copy questions from the Etherpad so that you can see them in one place. Let us know if you need help or if you want to get set up for live Q&A! (If the volume gets overwhelming, we can copy questions into #emacsconf-questions for you.)
- [? Etherpad] The Etherpad is at ${etherpad-url} . Would you like to find the section for your talk and get comfortable? We'll copy questions from IRC over to the pad so that you can see them. Feel free to answer, skip answering, tell people that you'll follow up afterwards, etc. Let us know if you need help or if you want to get set up for live Q&A!
- [? live] Are you thinking of handling questions over a web
conference? I'll set you up in a BigBlueButton room so that you can
get settled in. Let us know if you want to handle questions by IRC
or Etherpad instead.
- CHECK directs speaker to available room with `/checkin <room> <nick>`
- Speaker joins talk room
- CHECK makes speaker presenter and moderator, does last-minute tech check
- Hello, thanks
- Speaker tries screen sharing and webcam (optional)
- check screen readability
- CHECK briefs speaker on process, including:
- live Q&A: reading questions themselves (can do in any order,
can skip) or asking HOST to read questions to them
- encouragement of webcam, although it's optional
- how STREAM will join shortly before the prerec ends and then
give them the go-ahead
- closing any tabs watching the stream as their talk starts
(otherwise the audio is confusing)
- If the speaker will be giving a live presentation, CHECK
collects emergency contact information (in case of technical
issues) and /msgs it to HOST
- Okay to do other things until the prerec ends
- CHECK notifies STREAM and HOST with link to the talk room and preferences for Q&A-.
<a id="orgeae9b5c"></a>
### Transition to talk
- [? next talk is prerec]
- HOST introduces next talk.
- STREAM switches OBS scene to MPV.
- STREAM plays prerec in MPV.
- [? next talk is live]
- HOST and STREAM switch to the talk BBB room.
- HOST starts recording or confirms that it's already on.
- STREAM gives the go-ahead.
- HOST introduces next talk.
- PAD backs up a copy of the pad.
- PAD clears pad colours.
- Exception: [Speaker does not have a prerec and has not checked in](#org03ea047)
### Present talk
- [? prerec]
- STREAM and HOST switch to the organizer room in BBB.
- STREAM switches to MPV scene in OBS and plays the video (with captions if available).
- Exception: [Last-minute prerecording submission](#org1c7436f)
- CHECK notes the time that the presentation started, recalculates schedule, and publishes it.
- CHECK publishes the video to media.emacsconf.org
- CHECK updates the wiki page to include the video and any other published files.
- [? live]
- Exception: [Speaker does not have a prerec and has not checked in](#org03ea047)
- HOST joins the BBB room and double-checks that recording is on
- STREAM joins the BBB room from the IRC /msg and gives the go-ahead
- CHECK notes that this is a live presentation and that the recording will be posted after the conference.
- CHECK notes the time that the presentation started, recalculates schedule, and publishes it.
- Speaker presents.
- [? talk needs to be wrapped up]
- HOST nudges speaker verbally.
### Handle Q&A
Exceptions:
- [Speaker has not checked in](#orgf9944ea)
- [? live]
- HOST joins the BBB room
- HOST starts recording in BBB or confirms that it's already recording
- STREAM joins meeting and gives go-ahead
- HOST describes how to ask questions
- [? No questions yet]
- HOST thanks speaker, says nice things about talk, and asks a couple of prepared questions
- [? Q&A needs to be wrapped up]
- HOST writes in Etherpad/IRC or nudges speaker verbally.
- [? IRC/pad]
- HOST and STREAM switch to organizer BBB meeting (room S)
- HOST describes Q&A method and shows it on the screen
- While there's buffer time before the next talk, HOST can read out
questions and answers
- HOST: It's time for the next talk, but if you want to keep
discussing the previous talk, please feel free to continue doing
so on IRC or the pad.
- [? speaker will answer after the conference]
- HOST and STREAM switch to organizer BBB meeting (room S)
- HOST says the speaker is not available right now, but we'll
forward the questions to the speaker and we'll post the speaker's
answers on the wiki page. Leave your contact information if you
want to be notified, or subscribe to the emacsconf-org mailing
list to get the announcement. Please feel free to continue
discussing the talk on IRC or the pad.
- [Transition to talk](#orgeae9b5c)
## In case of…
<a id="org1c7436f"></a>
### Last-minute prerecording submission
- CHECK will copy it from the FTP upload server to ${protected} and name it appropriately.
- CHECK will notify STREAM with the scp command and the mpv command so that STREAM can choose.
- TODO Shortcut for moving things around
- TODO Shortcut for notifying STREAM
<a id="orgf9944ea"></a>
### Speaker has not checked in
- Let the previous talk run a little longer for Q&A; end at least in time for the prerec
- After the previous Q&A wraps up, play the prerec
- [? still not around after prerec finishes]
- HOST: Speaker might be having some difficulty connecting, but we'll collect your questions on the pad and send them afterwards.
- Can play next prerec a few minutes early
<a id="org03ea047"></a>
### Speaker does not have a prerec and has not checked in
- Let the previous talk do live Q&A/demo if ready
- Close to the time of the missing talk:
- See if any of the previous speakers want to be set up for an impromptu talk/extension in a BBB room, just in case
- HOST: The next speaker might be having some difficulty connecting. In the meantime, let's…
- OR:
- highlight ongoing discussions
- invite another speaker for an impromptu extension
- replay a short prerec
### Speaker whose talk was reallocated shows up and has a prerec
- CHECK copies it to ${protected}
- Plan to play prerec at the end of the day, or in any gaps if a live talk falls through
### Speaker whose talk was reallocated shows up and wants to do it live
- See if there's enough time if buffers are shuffled back; if so, set up for a live presentation
- Check for alternate stream volunteers
- [? not enough time] Offer to set up a BBB room for recording or to
accept a prerecording afterwards, then include it on the site and in
post-conference communication
### Alternate stream volunteer wants to stream
- CHECK gives ALTERNATE the BBB room URL for the talk they are interest in
- ALTERNATE starts streaming to assigned end point
- CHECK confirms stream
- CHECK updates ${stream-status}
- CHECK notifies STREAM and HOST
- After prerec plays:
- HOST: This talk has an extended demo/Q&A. You can go to ${alternate-url} to watch it, and we'll post a recording afterwards.
- HOST sends ${alternate-url} to IRC: Alternate stream for ${title}: ${alternate-url}
- ALTERNATE notifies #emacsconf-org when the stream is done.
- CHECK updates ${stream-status} to note that the alternate stream is finished.
### Pad malfunction or mess-up
- PAD resets the pad using <https://etherpad.wikimedia.org/p/emacsconf-2021/timeslider>
- [? still not recovered]
- PAD reimports the pad from backup
# Before the conference
## Help speakers with tech checks
- Explain process
- Test audio, webcam, screensharing, collaborative pad
- Music demos and other things that use system audio will need to be prerecorded (or done through virtual loopback device, maybe? Technical risk.)
- Multi-monitor setups might not be handled well by BBB; share window instead of desktop
- Check if comfortable checking into IRC: chat.emacsconf.org/?join=emacsconf,emacsconf-org
- Get IRC nick, phone number for emergency contact, store in private wiki
- Try to record name pronunciation
- Encourage webcam for Q&A, although make it clear that it's totally optional
- Possible picture-in-picture approach to maximize screen real estate
## Set up the Etherpad
## Reallocate times for radio-silence talks
## E-mail missing prerecs
## Set up for alternate stream volunteers
- username
- password
- endpoint
- Test stream
## Review Youtube videos
