[[!meta title="Conference-day instructions for speakers"]]
[[!meta copyright="Copyright © 2024 Sacha Chua"]]
# Before your talk
If you have a pre-recorded talk, please check in at least 30 minutes
before the start of your Q&A session (when your talk ends). If you're
doing the talk live, please check in at least 30 minutes before the
start of your talk.
You can check in on IRC by joining the #emacsconf-org channel on
libera.chat using your favorite IRC client or using
[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf-dev,emacsconf-gen,emacsconf-org).
If you want, you can also join the channel for your track as well
(either #emacsconf-gen or #emacsconf-dev). Say something like "Hi,
this is <your name> checking in" in the \#emacsconf-org channel
and one of the organizers will check you in. If you are having a hard
time with IRC, e-mail <emacsconf-submit@gnu.org> or use the emergency
contact info in the check-in email and we can give you the URL of a
BigBlueButton room to join.
- If you want to do Q&A over IRC or Etherpad:
- You can hang out in the IRC channel for your track and/or on the
pad for your talk.
- If you want to do Q&A in a BigBlueButton room (ex: quick demoes):
- We'll set you up in a BigBlueButton room (check your e-mail for
the URL, or ask in #emacsconf-org). You can keep watching the
conference or doing other things while waiting there. We'll let
you know shortly before you go live. If you want, you can get
things ready for whatever you might want to demonstrate.
- Please use headphones or earphones to minimize the risk of audio
feedback. Webcams are optional.
- If you want to do Q&A over Mumble:
- You can connect to mumble.emacsconf.org.
Please let us know if you're running late or if it turns out you can't
make it. Drop by #emacsconf-org, e-mail us at
<emacsconf-submit@gnu.org> , or use the emergency contact information
from the check-in instructions email. If we start worrying, we'll
reach out to you via your emergency contact information.
# BigBlueButton notes
You can connect to your BigBlueButton room
beforehand. All the EmacsConf meeting rooms are
set up so that anyone can start them, and the
check-in email has the moderator access code so
that you can connect as a moderator. Then you can
check your audio, your webcam (optional),
screensharing, etc.
Sharing multi-monitor setups can be tricky, so
you may want to arrange your windows so that you
can share just one screen or one window.
Sharing your microphone audio should be fairly
straightforward once you give the browser
permission, but sharing system audio from
applications (as opposed to browser tabs) is a
little tricky. It's probably more straightforward
if you use Google Chrome on Windows or Mac OS;
there'll be an option to share system audio. If
you're on Linux or other operating systems, you
may have to look into how to configure your sound
system to use your system audio monitor as the
microphone or create a combined source that uses
both your system audio and your microphone. For
example, in Pulseaudio, you can change the
microphone used by an application by unmuting,
opening PulseAudio Volume Control
(pavucontrol-qt), going to the Recording tab, and
changing the microphone to the system audio
monitor.
# While your talk plays
People will add notes and questions on the Etherpad, or they'll ask
them on IRC. Volunteers will try to copy all the questions to the
Etherpad. If you're watching Etherpad or IRC, you can start answering
whenever you like.
# Answering questions
- General notes about answering questions:
- You can answer questions in any order, and you can skip any
questions you don't want to answer.
- You don't have to answer questions right away. If you want to take
some time to think about things, that's okay.
- If you're answering questions by voice and the host is not reading
the questions out for you, please read the question out before you
answer it. This makes it easier to follow the conversation and to
copy the answers to the talk page afterwards.
- Uploading PDFs doesn't work in our BigBlueButton instance, but you
can share your screen. Sharing screens with multi-monitor setups
can be tricky. If this acts weirdly for you, try sharing just the
window you want to focus on, or switch to using one monitor.
- The Q&A will be recorded so that people can keep learning from it
even after the conference. If you accidentally share something or
would like part of the recording removed, please add something
like "Oops" in the text chat, possibly with a description of what
to remove. We can work on editing that out of the recording.
- After your prerec finishes:
- If you're doing Q&A in a BBB room:
- We'll switch the stream to broadcast from the BBB room you're
in, and we'll start recording the session so that Q&A can be
available after the conference. We'll give you a signal when the
Q&A is ready to start. Other people can start joining the Q&A room.
- Depending on your preferences, the host can read questions to
you, or you can read questions off the pad/IRC yourself.
- This conversation can continue for as long as you like. If it's
time for the next talk to start, we'll give you a heads-up and
your Q&A can continue off the stream in the same BBB room. When
you are ready to stop answering questions, you can wrap up
however you'd like and end the meeting.
- If you're doing IRC/Etherpad: we'll let people know where to ask
questions and we can read out some of the questions and answers
that are there.
- If you're on Mumble: we'll pull you into the channel room and the
streamer will connect to it. When we confirm that you can be
heard, you and the host can go ahead with the Q&A.
# After the conference
We'll collect questions and answers from IRC and the pad. We'll put
them on the talk page and e-mail them to you in case you want to
follow up or keep the conversation going. We'll also work on
extracting the videos from the Q&A sessions and we'll post them on the
talk page.
Thank you so much for putting so much time and energy into sharing
what you know at EmacsConf!
