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You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2023](/2023/organizers-notebook).
# Table of Contents
- [Timeline](#timeline)
- [About this document](#about-this-doc)
- [Communications plan](#comms)
- [Good/better/best](#good-better-best)
- [Phases](#phases)
- [Draft CFP](#cfp)
<a id="timeline"></a>
# Timeline
<table>
<colgroup>
<col class="org-left">
<col class="org-left">
<col class="org-right">
</colgroup>
<tbody>
<tr>
<td class="org-left">CFP</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-30 Sun]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left">CFP deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td>
<td class="org-right">82</td>
</tr>
<tr>
<td class="org-left">Speaker notifications</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left"><b>Publish schedule</b></td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left">Video submission deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td>
<td class="org-right">49</td>
</tr>
<tr>
<td class="org-left">EmacsConf</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td>
<td class="org-right">29</td>
</tr>
</tbody>
</table>
We like to have at least a month to work on audio
normalization and transcription, and we want
speakers to have at least a month to work on their
videos (considering early submissions will already
have gotten started on processing).
<a id="about-this-doc"></a>
# About this document
Tags:
- `conforg`: Requires access to private conf.org repository
<a id="comms"></a>
# Communications plan
Objectives:
- keep everyone in the loop without them feeling like they’re overloaded
Everyone:
- [ ] Call for participation (speakers and volunteers)
- [ ] Reminder about CFP
- [ ] Last call
Speakers:
- [ ] Send all speakers backstage access and upload instructions
- [ ] Send all speakers check-in instructions
Volunteers:
- [ ] Send captioning volunteers the backstage info
- [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load
- [ ] Ask for help with audio processing
<a id="good-better-best"></a>
# Good/better/best
This table makes it easier to move the slider depending on who wants
to volunteer and how much we can get done. At some point, we’ll figure
out how to track our current status so we know what we need to
scramble to do in order to get the conference off the ground. **bold**
is our current goal. Feel free to volunteer for anything that
interests you!
<table>
<colgroup>
<col class="org-left">
<col class="org-left">
<col class="org-left">
<col class="org-left">
</colgroup>
<tbody>
<tr>
<td class="org-left"> </td>
<td class="org-left">Good</td>
<td class="org-left">Better</td>
<td class="org-left">Best</td>
</tr>
<tr>
<td class="org-left">Streaming</td>
<td class="org-left">Regular stream</td>
<td class="org-left">+ alternate streams on PeerTube</td>
<td class="org-left">+ alternate streams on YouTube</td>
</tr>
<tr>
<td class="org-left">480p</td>
<td class="org-left">Same on live</td>
<td class="org-left">Separate node</td>
<td class="org-left">Ansible setup</td>
</tr>
<tr>
<td class="org-left">Audio normalization</td>
<td class="org-left">Core org handling it</td>
<td class="org-left">Other volunteer</td>
<td class="org-left">Multiple volunteers</td>
</tr>
<tr>
<td class="org-left">Video resolution</td>
<td class="org-left">Usual reminders</td>
<td class="org-left">Extra reminders</td>
<td class="org-left">Everyone remembering to use a large font size</td>
</tr>
<tr>
<td class="org-left">Intros</td>
<td class="org-left">Standard, recorded</td>
<td class="org-left">Reviewed by speakers</td>
<td class="org-left">More details/context</td>
</tr>
</tbody>
</table>
<a id="phases"></a>
# Phases
<a id="cfp"></a>
## TODO Draft CFP
#### Draft linked pages
- [X] cfp
- [X] submit page
- [X] year index
- [X] volunteer page
#### DONE Check with other organizers
#### TODO Post CFP in the usual places
emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X
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