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# Table of Contents

-   [Timeline](#timeline)
-   [About this document](#about-this-doc)
-   [Communications plan](#comms)
-   [Good/better/best](#good-better-best)
-   [Phases](#orge09db02)
    -   [Draft CFP](#cfp)


<a id="timeline"></a>

# Timeline

<table>


<colgroup>
<col  class="org-left">

<col  class="org-left">

<col  class="org-right">
</colgroup>
<tbody>
<tr>
<td class="org-left">CFP</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-28 Fri]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left">CFP deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td>
<td class="org-right">84</td>
</tr>

<tr>
<td class="org-left">Speaker notifications</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left"><b>Publish schedule</b></td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left">Video submission deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td>
<td class="org-right">49</td>
</tr>

<tr>
<td class="org-left">EmacsConf</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td>
<td class="org-right">29</td>
</tr>
</tbody>
</table>

We like to have at least a month to work on audio
normalization and transcription, and we want
speakers to have at least a month to work on their
videos (considering early submissions will already
have gotten started on processing).


<a id="about-this-doc"></a>

# About this document

Tags:

-   `conforg`: Requires access to private conf.org repository


<a id="comms"></a>

# Communications plan

Objectives:

-   keep everyone in the loop without them feeling like they&rsquo;re overloaded

Everyone:

-   [ ] Call for participation (speakers and volunteers)
-   [ ] Reminder about CFP
-   [ ] Last call

Speakers:

-   [ ] Send all speakers backstage access and upload instructions
-   [ ] Send all speakers check-in instructions

Volunteers:

-   [ ] Send captioning volunteers the backstage info
-   [ ] Send past captioning volunteers an invitation to participate - ask when there&rsquo;s a lot of load
-   [ ] Ask for help with audio processing


<a id="good-better-best"></a>

# Good/better/best

This table makes it easier to move the slider depending on who wants
to volunteer and how much we can get done. At some point, we&rsquo;ll figure
out how to track our current status so we know what we need to
scramble to do in order to get the conference off the ground. **bold**
is our current goal. Feel free to volunteer for anything that
interests you!

<table>


<colgroup>
<col  class="org-left">

<col  class="org-left">

<col  class="org-left">

<col  class="org-left">
</colgroup>
<tbody>
<tr>
<td class="org-left">&#xa0;</td>
<td class="org-left">Good</td>
<td class="org-left">Better</td>
<td class="org-left">Best</td>
</tr>

<tr>
<td class="org-left">Streaming</td>
<td class="org-left">Regular stream</td>
<td class="org-left">+ alternate streams on PeerTube</td>
<td class="org-left">+ alternate streams on YouTube</td>
</tr>

<tr>
<td class="org-left">480p</td>
<td class="org-left">Same on live</td>
<td class="org-left">Separate node</td>
<td class="org-left">Ansible setup</td>
</tr>

<tr>
<td class="org-left">Audio normalization</td>
<td class="org-left">Core org handling it</td>
<td class="org-left">Other volunteer</td>
<td class="org-left">Multiple volunteers</td>
</tr>

<tr>
<td class="org-left">Video resolution</td>
<td class="org-left">Usual reminders</td>
<td class="org-left">Extra reminders</td>
<td class="org-left">Everyone remembering to use a large font size</td>
</tr>

<tr>
<td class="org-left">Intros</td>
<td class="org-left">Standard, recorded</td>
<td class="org-left">Reviewed by speakers</td>
<td class="org-left">More details/context</td>
</tr>
</tbody>
</table>


<a id="orge09db02"></a>

# Phases


<a id="cfp"></a>

## TODO Draft CFP


#### Draft linked pages

-   [X] cfp
-   [X] submit page
-   [X] year index
-   [X] volunteer page


#### TODO Check with other organizers


#### TODO Post CFP in the usual places

emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X