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# Table of Contents

-   [Timeline](#timeline)
-   [About this document](#about-this-doc)
-   [Communications plan](#comms)
-   [Good/better/best](#good-better-best)
-   [Phases](#phases)
    -   [Draft CFP](#cfp)
    -   [Draft schedule](#draft-schedule)


<a id="timeline"></a>

# Timeline

<table>


<colgroup>
<col  class="org-left">

<col  class="org-left">

<col  class="org-right">
</colgroup>
<tbody>
<tr>
<td class="org-left">CFP</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-30 Sun]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left">CFP deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td>
<td class="org-right">82</td>
</tr>

<tr>
<td class="org-left">Speaker notifications</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left"><b>Publish schedule</b></td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td>
<td class="org-right">&#xa0;</td>
</tr>

<tr>
<td class="org-left">Video submission deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td>
<td class="org-right">49</td>
</tr>

<tr>
<td class="org-left">EmacsConf</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td>
<td class="org-right">29</td>
</tr>
</tbody>
</table>

We like to have at least a month to work on audio
normalization and transcription, and we want
speakers to have at least a month to work on their
videos (considering early submissions will already
have gotten started on processing).


<a id="about-this-doc"></a>

# About this document

Tags:

-   `conforg`: Requires access to private conf.org repository


<a id="comms"></a>

# Communications plan

Objectives:

-   keep everyone in the loop without them feeling like they&rsquo;re overloaded

Everyone:

-   [ ] Call for participation (speakers and volunteers)
-   [ ] Reminder about CFP
-   [ ] Last call

Speakers:

-   [ ] Send all speakers backstage access and upload instructions
-   [ ] Send all speakers check-in instructions

Volunteers:

-   [ ] Send captioning volunteers the backstage info
-   [ ] Send past captioning volunteers an invitation to participate - ask when there&rsquo;s a lot of load
-   [ ] Ask for help with audio processing


<a id="good-better-best"></a>

# Good/better/best

This table makes it easier to move the slider depending on who wants
to volunteer and how much we can get done. At some point, we&rsquo;ll figure
out how to track our current status so we know what we need to
scramble to do in order to get the conference off the ground. **bold**
is our current goal. Feel free to volunteer for anything that
interests you!

<table>


<colgroup>
<col  class="org-left">

<col  class="org-left">

<col  class="org-left">

<col  class="org-left">
</colgroup>
<tbody>
<tr>
<td class="org-left">&#xa0;</td>
<td class="org-left">Good</td>
<td class="org-left">Better</td>
<td class="org-left">Best</td>
</tr>

<tr>
<td class="org-left">Streaming</td>
<td class="org-left">Regular stream</td>
<td class="org-left">+ alternate streams on PeerTube</td>
<td class="org-left">+ alternate streams on YouTube</td>
</tr>

<tr>
<td class="org-left">480p</td>
<td class="org-left">Same on live</td>
<td class="org-left">Separate node</td>
<td class="org-left">Ansible setup</td>
</tr>

<tr>
<td class="org-left">Audio normalization</td>
<td class="org-left">Core org handling it</td>
<td class="org-left">Other volunteer</td>
<td class="org-left">Multiple volunteers</td>
</tr>

<tr>
<td class="org-left">Video resolution</td>
<td class="org-left">Usual reminders</td>
<td class="org-left">Extra reminders</td>
<td class="org-left">Everyone remembering to use a large font size</td>
</tr>

<tr>
<td class="org-left">Intros</td>
<td class="org-left">Standard, recorded</td>
<td class="org-left">Reviewed by speakers</td>
<td class="org-left">More details/context</td>
</tr>
</tbody>
</table>


<a id="phases"></a>

# Phases


<a id="cfp"></a>

## DONE Draft CFP


#### Draft linked pages

-   [X] cfp
-   [X] submit page
-   [X] year index
-   [X] volunteer page


#### DONE Check with other organizers


#### DONE Post CFP in the usual places

emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X


<a id="draft-schedule"></a>

## Draft schedule

<svg width="800" height="300" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Saturday</text><a href="https://emacsconf.org/2024/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-open</text></g></a><a href="https://emacsconf.org/2024/talks/emacs30" title="Emacs 30 Highlights" data-slug="emacs30"><title> 9:10- 9:30 Emacs 30 Highlights</title><rect x="15" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(44,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">emacs30</text></g></a><a href="https://emacsconf.org/2024/talks/project" title="Managing writing project metadata with org-mode" data-slug="project"><title> 9:50-10:10 Managing writing project metadata with org-mode</title><rect x="78" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(107,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">project</text></g></a><a href="https://emacsconf.org/2024/talks/org-teach" title="org-teach: a minor mode for writing course materials in Emacs" data-slug="org-teach"><title>10:30-10:50 org-teach: a minor mode for writing course materials in Emacs</title><rect x="141" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(170,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">org-teach</text></g></a><a href="https://emacsconf.org/2024/talks/hyperdrive" title="New in hyperdrive.el: org-transclusion, easy installation, and more!" data-slug="hyperdrive"><title>11:10-11:30 New in hyperdrive.el: org-transclusion, easy installation, and more!</title><rect x="203" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(232,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">hyperdrive</text></g></a><a href="https://emacsconf.org/2024/talks/theme" title="My journey of finding and creating the “perfect” Emacs theme" data-slug="theme"><title> 1:00- 1:10 My journey of finding and creating the “perfect” Emacs theme</title><rect x="376" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(389,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">theme</text></g></a><a href="https://emacsconf.org/2024/talks/water" title="Watering my (digital) plant with Emacs timers" data-slug="water"><title> 1:30- 1:40 Watering my (digital) plant with Emacs timers</title><rect x="423" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(436,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">water</text></g></a><a href="https://emacsconf.org/2024/talks/shell" title="Emacs as a Shell" data-slug="shell"><title> 1:55- 2:35 Emacs as a Shell</title><rect x="462" y="15" opacity="0.8" width="62" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(522,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">shell</text></g></a><a href="https://emacsconf.org/2024/talks/literate" title="Literate Programming for the 21st Century" data-slug="literate"><title> 2:50- 3:10 Literate Programming for the 21st Century</title><rect x="549" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(578,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">literate</text></g></a><a href="https://emacsconf.org/2024/talks/writing" title="Emacs Writing Studio" data-slug="writing"><title> 3:30- 3:40 Emacs Writing Studio</title><rect x="611" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(624,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">writing</text></g></a><a href="https://emacsconf.org/2024/talks/rust" title="An Experimental Emacs Core in Rust" data-slug="rust"><title> 3:55- 4:15 An Experimental Emacs Core in Rust</title><rect x="650" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(679,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">rust</text></g></a><a href="https://emacsconf.org/2024/talks/sat-close" title="Saturday closing remarks" data-slug="sat-close"><title> 4:35- 4:45 Saturday closing remarks</title><rect x="713" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(726,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g><g transform="translate(0,150)"><title>Schedule for Sunday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Sunday</text><a href="https://emacsconf.org/2024/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-open</text></g></a><a href="https://emacsconf.org/2024/talks/flp" title="The Free Life Planner: Empowering Lives with Emacs-Based AI" data-slug="flp"><title> 9:10- 9:30 The Free Life Planner: Empowering Lives with Emacs-Based AI</title><rect x="15" y="15" opacity="0.8" width="31" height="59" stroke="black" 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transform="translate(162,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">gypsum</text></g></a><a href="https://emacsconf.org/2024/talks/p-search" title="p-search: a local search engine in Emacs" data-slug="p-search"><title>11:05-11:25 p-search: a local search engine in Emacs</title><rect x="196" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(225,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">p-search</text></g></a><a href="https://emacsconf.org/2024/talks/pgmacs" title="PGmacs: browsing and editing PostgreSQL databases from Emacs" data-slug="pgmacs"><title>11:45-11:55 PGmacs: browsing and editing PostgreSQL databases from Emacs</title><rect x="258" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(271,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">pgmacs</text></g></a><a href="https://emacsconf.org/2024/talks/learning" title="Survival of the Skillest: Thriving in the Learning Jungle" data-slug="learning"><title> 1:00- 1:20 Survival of the Skillest: Thriving in the Learning Jungle</title><rect x="376" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(405,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">learning</text></g></a><a href="https://emacsconf.org/2024/talks/sharing" title="So You Want To Be An Emacs-Fluencer?" data-slug="sharing"><title> 1:35- 1:55 So You Want To Be An Emacs-Fluencer?</title><rect x="431" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(460,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sharing</text></g></a><a href="https://emacsconf.org/2024/talks/casual" title="Re-imagining the Emacs User Experience with Casual Suite" data-slug="casual"><title> 2:10- 2:30 Re-imagining the Emacs User Experience with Casual Suite</title><rect x="486" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(515,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">casual</text></g></a><a href="https://emacsconf.org/2024/talks/blee" title="About Blee: towards an integrated Emacs environment for enveloping our own autonomy directed digital ecosystem" data-slug="blee"><title> 2:50- 3:10 About Blee: towards an integrated Emacs environment for enveloping our own autonomy directed digital ecosystem</title><rect x="549" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(578,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">blee</text></g></a><a href="https://emacsconf.org/2024/talks/julia" title="Exploring Shared Philosophies in Julia and Emacs" data-slug="julia"><title> 3:30- 3:35 Exploring Shared Philosophies in Julia and Emacs</title><rect x="611" y="15" opacity="0.8" width="7" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(616,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">julia</text></g></a><a href="https://emacsconf.org/2024/talks/transducers" title="Transducers: finally, ergonomic data processing for Emacs!" data-slug="transducers"><title> 4:00- 4:30 Transducers: finally, ergonomic data processing for Emacs!</title><rect x="658" y="15" opacity="0.8" width="47" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(703,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">transducers</text></g></a><a href="https://emacsconf.org/2024/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 4:50- 5:00 Sunday closing remarks</title><rect x="737" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(750,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g></svg>

Coloring by availability:

-   light blue: constraint is <= a time
-   peach: constraint is >= a time