WEBVTT captioned by bhavin192
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Hello everyone, welcome to my talk.
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I hope you all have been
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enjoying EmacsConf so far, like I am.
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But you might be wondering,
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"How do I meet fellow Emacs users
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after the conference?"
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What if I tell you there is a way?
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The answer is local meetups.
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These are user groups who arrange events
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at some frequency, they meet at some frequency.
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That's what we are going to talk about today:
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attending and organizing Emacs meetups.
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In other words, enjoying your Emacs journey
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with more folks!
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I am Bhavin, I am from India,
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and I have been organizing
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Emacs Asia Pacific meetup
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since last few months [almost 2 years].
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We will be talking about online meetups
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most of the time.
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The beauty of online meetups is,
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you can join any meetups
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if the time permits,
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if the time zone is same.
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And there is no barrier.
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So let's get started.
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Let's see how a meetup looks like.
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We will see one of the Emacs APAC meetup's
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snippet, basically.
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[Ihor]: There is something called org-indent-mode.
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So, it's like this org-adapt-indentation
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which is like electric indent.
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Like when you press enter, it will indent.
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There is org-indent-mode, which does not require you
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to actually make the indents physically
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in the file.
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It will make things appear indented.
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This one?
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Yeah.
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[Bhavin]: org-adapt-indentation.
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Okay.
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Looks interesting, right?
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So, let's get into more details.
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You might have a question:
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"Why I should attend meetups?"
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That's a good question.
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You should always ask "why".
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It's an opportunity to learn together.
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You basically meet like-minded people,
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like-minded Emacs users,
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and you can always have fun, right?
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You still might have a question:
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"I am a beginner."
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I would say that's a great avenue for you.
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You get to discover more things.
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You can get help if you are facing
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any issues, any errors.
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And always keep in mind that it's okay
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if you don't understand everything
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from the discussions.
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There are going to be times where everything is…,
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all the topics you are not able to understand,
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which is totally fine.
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"I am an experienced user."
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I would say that's even better
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because you can help others
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during the meetup.
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And usually, in Emacs or in general,
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there is always something new to learn.
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There are plenty of packages.
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There might be something
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you have never tried.
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And there are always going to be
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different workflows of using something.
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So now, how do I become part of a meetup, right?
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"How do I become part of a meetup group?"
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The first step you might be doing is
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finding a meetup.
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There is this page,
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EmacsWiki page called Usergroups,
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currently maintained
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by Leo and Sacha.
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So, let's see how that page looks like.
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As you can see, this page tells you
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about all the upcoming events.
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And it also has a list of all the meetup groups.
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So, you can find all the groups there.
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Once you find one,
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you need to join them, right?
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How to join differs from group to group
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but usually you will find a way to subscribe
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to their mailing list or RSS feed,
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join their IRC channels.
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They might have accounts on some platforms
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like Mobilizon or meetup.com.
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You can just go there and join,
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so that you get notified
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whenever there is a new event.
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Now, seeing that list,
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you might say, "There are too many events
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of my interest."
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Don't worry, there is a solution.
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There is an Emacs calendar,
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you can subscribe to this calendar.
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Let's see what all events
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are there in this particular calendar.
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This month there is Emacs Berlin to start with
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and then there is EmacsConf,
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then Emacs APAC is also there.
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Let's see…, there is a companion website
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for this calendar as well.
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Let's go to the website also.
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You will see all the options, how to import it.
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There is ICS file,
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there are different time zones,
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Org mode files.
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You can just go there and subscribe.
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"How do I make most of it?
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If I am attending a meetup,
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how do I make most of it?"
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I would say never hesitate
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from asking questions.
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If there is something new,
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something you don't understand,
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just go ahead and ask questions.
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Ask for help if you are stuck somewhere.
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There are going to be new things,
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so make sure you note them down,
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and you can try those later.
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If possible, have a microphone or webcam on,
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so that you can connect with others very easily.
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If that's not an option for some reason,
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it's fine, you can always use chat
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and interact with everyone.
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So, don't make that a reason for not attending.
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Go ahead and attend,
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even if you just have chat as an option
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to interact with others.
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"Wait, I still have questions."
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Definitely.
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If you have more questions,
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go ahead and post those.
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I will come to them at the end.
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Now we know how to attend,
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what are the things you need to do
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if you want to attend.
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"What if I want to start my own meetup group?"
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Because there is no regional group,
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or there is something very specific
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which you want to start a group about.
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Again, "Why should I start a meetup group?"
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It is a way, I would say, to give back
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to the community by creating a platform
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for people to interact.
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You give speakers a platform,
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you also give a platform to the attendees.
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And obviously to have fun with others.
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There are some common questions
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which might come up,
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something like,
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"How much effort do I need to put?"
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Personally, I don't have to put
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more than two hours a month,
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that's including the time
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I attend the meetup.
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"What if I'm new to Emacs?"
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That's totally fine.
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You don't have to know Emacs,
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you don't have to be an expert
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to start a meetup group.
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That's totally fine.
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You will have more folks joining in
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with different experiences.
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That's totally fine to be a beginner
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in Emacs to start a meetup.
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"How do I do it now?"
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So, let's look at some specifics,
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some questions you might need to answer
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in order to start your meetup group.
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Format of the meetup.
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What participants will do during the meetup?
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Let's see one of the options,
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this is one of my favorites.
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Keep it simple, a bit unstructured
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and have free flowing discussions.
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What does that mean?
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That basically means letting people
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ask questions, share new things they have found,
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let them ask doubts, let them ask for help.
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During this free flowing discussions,
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you can go through Emacs News as well,
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go through the topics, and you might find
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something interesting which you can talk about.
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Why I prefer discussions?
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Discussions basically give an opportunity
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to all the participants to participate.
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They get to talk about what they know
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rather than just having one way talk.
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They can basically participate
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by putting up their thoughts.
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Everyone gets to learn more
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as topics change.
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Usually during these free flowing discussions,
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topics keep changing
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and that's how you get to learn more.
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This also has less friction for the speakers.
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They won't have a burden that,
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"Okay, I have a talk in the meetup
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I need to prepare."
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That just increases friction for them
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to participate.
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If you are having a free flowing discussion,
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it's basically just a matter of saying,
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"Hey, maybe I would like to share my screen,
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and I'll talk about this particular thing."
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What about talks?
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Everyone loves talks, even I do.
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So, make sure you are also accommodating talks,
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allow people to submit talks,
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and have talks plus discussions.
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You can also host watch parties.
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You can pick up
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any of the talks from EmacsConf
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for anything which is out there,
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and you can watch it together,
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and you can have discussion
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about that particular talk.
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The next question
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you might need to answer
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is frequency of the meetup.
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How often the group is going to meet?
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One option is recurring meetups.
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So something like, you meet every month
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on a specific day time.
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Another option is one-off meetups.
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You can meet whenever you have
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some specific talk,
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some specific discussion topic.
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What you can do about the timing is,
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if you are targeting a specific region,
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make sure [people from] all the time zones
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from that region are able to attend.
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Now you have figured out everything
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and you are going to schedule the meetup.
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So, "Should I schedule and just wait?"
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No.
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Go ahead and spread the word about it.
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Let's see what we can do.
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You can post on social media about your event.
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Usually do it a week or two before,
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so that people can plan their other things.
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Share it on local GNU/Linux user groups.
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They might have IRC channels, mailing lists,
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so you should share your event there.
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Reddit seems to be a popular place as well.
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Many people follow and are there,
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so you can post about your event there as well.
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The next option is adding your event
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to Emacs calendar.
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You should get your event added
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to the EmacsWiki and the calendar,
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which we saw in the first part.
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And the instructions are given there.
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So, whenever you schedule a meetup,
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you should definitely add your event
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to those places.
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Next thing you should do is…,
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these are few points
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which you should do during the meetup.
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You should start with the introductions.
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Introductions serve as an icebreaker, usually.
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They make everyone speak about themselves,
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so that everyone knows each other
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a bit at least.
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Make sure it is possible for others
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to participate via chat.
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So, if there are some messages in the chat,
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make sure you relay those to others
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who are talking via audio/video.
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Share your website at the end,
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so that people know and they can follow it,
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and they can join the next event.
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The next is keeping track of time.
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Make sure you keep track of time.
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Have some time, let's say, 1 hour
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or slightly more than that
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and time-bound your event,
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so that we respect everyone's time
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and we conclude in time.
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Now your meetup was done,
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it was good, people attended.
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What's next?
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Publishing the recordings, I would say.
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You should consider publishing the talks
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or discussions both.
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The reason being people can revisit the things.
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Usually people go back
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and watch the recordings again.
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And those who were not able to attend,
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they can also participate
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by watching the recording.
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You can do even more.
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You can have captions for the videos,
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so that people can enjoy the talks
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way better than just audio video.
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And you can even have written summaries
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of the discussions,
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something like with links.
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Let's see some of the examples of summaries.
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This is one of the summaries
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for Austin meetup
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and this is written by someone
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who is participating during that meetup.
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You can see they have put up their thoughts,
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what they think about something
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they got to know in the event.
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Another example we can see is M-x Research.
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You can see they have put up
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all the discussion points.
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They even have action items from the meetup.
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One more example we can see is Emacs APAC.
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What I have done here is,
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I have mentioned the topic and links,
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who shared what.
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And that's about post meetup stuff.
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You can keep it simple.
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Just start with hosting your video recordings,
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and just start with basic links and details.
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So, are we ready to start a meetup?
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Definitely.
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Let's see some of the points
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or checklist, I would say,
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you should do before you start
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a meetup group.
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What are the next steps?
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Have a co-organizer.
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So, have at least one co-organizer or person
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to talk to during the meetup,
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so that even if no one shows up
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you will have someone to talk to
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and you both can discuss
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about the topic you decided to.
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If your friend or the person
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you have reached out to
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are hesitant to become a "co-organizer",
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because that feels like responsibility,
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it's fine.
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You can ask them to just come with you
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and have the discussion during the event.
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And like Andrea explained
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in his talk about 'buddy',
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buddy is someone who is helping you
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with your Emacs journey.
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Buddies and their mentees
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can make their meeting public,
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and that can be a good way to start
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or spin-off a meetup.
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Have a website for your meetup.
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You should definitely have a website
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where people can go and read
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about your event or the group.
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Keep it simple.
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Have RSS feed, so that people can subscribe.
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And whenever you have new talks,
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make sure you add those talks
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to the announcement pages.
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Let's quickly see some of the example websites.
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The first one here is again
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Emacs Asia-Pacific event.
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You can see we have details,
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what is the timing, how to submit a talk,
16:41.080 --> 16:42.000
how to attend.
16:42.000 --> 16:45.720
Next example is Emacs Berlin.
16:45.720 --> 16:47.480
So, you can see they have mentioned
16:47.480 --> 16:48.680
what is the next event,
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which were the previous events,
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how to participate, how to stay updated.
16:53.840 --> 16:57.040
And similarly, there is M-x Research as well.
16:57.040 --> 16:59.080
They have mentioned what are the events,
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what are the upcoming events and all.
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You can just get started
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by taking any of the websites,
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and just modify it to your liking.
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That's totally fine.
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The next thing you will need
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is a video conferencing tool.
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It should support video, screen share, chat.
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These are the few of
17:25.120 --> 17:27.680
the free software options.
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One is BigBlueButton
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and another is Jitsi Meet.
17:31.000 --> 17:33.040
You can request for an account
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on the given instance to EmacsConf organizers
17:36.840 --> 17:38.280
on this mailing list,
17:38.280 --> 17:40.400
or you can stick to any
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of the Jitsi Meet instances.
17:42.280 --> 17:45.960
Communication media.
17:45.960 --> 17:47.280
You should have at least some way
17:47.280 --> 17:51.120
for people to interact post meetup
17:51.120 --> 17:53.000
or before the meetup.
17:53.000 --> 00:17:57.385
You can use any of the existing IRC channels, #emacsconf,
00:17:57.386 --> 00:17:59.880
or maybe you can use the existing
17:59.880 --> 18:01.720
GNU/Linux user groups lists.
18:01.720 --> 18:07.600
I would recommend you to read or watch
18:07.600 --> 18:11.000
"Starting an Emacs meetup" by Harry Schwartz.
18:11.000 --> 18:13.080
They have mentioned details
18:13.080 --> 18:14.840
about in-person meetups,
18:14.840 --> 18:17.720
but there are many important points
18:17.720 --> 18:20.080
to consider in that post
18:20.080 --> 18:21.320
as well as in the recording.
18:21.320 --> 18:23.200
So, go ahead and definitely watch
18:23.200 --> 18:24.840
before you start your meetup.
18:24.840 --> 18:29.560
If you need any help with
18:29.560 --> 18:32.520
BigBlueButton account, hosting,
18:32.520 --> 18:35.280
or captioning the talk recordings
18:35.280 --> 18:37.160
for very specific or good talks,
18:37.160 --> 18:38.880
don't hesitate to reach out to
18:38.880 --> 18:40.480
EmacsConf organizers.
18:40.480 --> 18:42.320
There are many volunteers
18:42.320 --> 18:43.560
subscribed to that list,
18:43.560 --> 18:45.920
so you will definitely find
18:45.920 --> 18:50.080
someone to help you.
18:50.080 --> 18:50.760
I had one idea.
18:50.760 --> 18:53.240
If you are one of the organizers,
18:53.240 --> 18:55.400
or if you plan to start a meetup,
18:55.400 --> 18:57.360
I was thinking if
18:57.360 --> 18:59.280
we can have a common platform
18:59.280 --> 19:00.400
for all the organizers
19:00.400 --> 19:01.240
to discuss what they are doing,
19:01.240 --> 19:04.000
what they are experimenting.
19:04.000 --> 19:06.920
If you are interested,
19:06.920 --> 19:10.400
drop me an email at this email address.
19:10.400 --> 19:13.200
If I get somewhere with this idea,
19:13.200 --> 19:15.440
I will definitely involve everyone
19:15.440 --> 19:16.280
who is interested.
19:16.280 --> 19:21.240
With that, we come to the end of my talk.
19:21.240 --> 19:23.440
I would like to thank Sacha and Leo
19:23.440 --> 19:26.560
for their inputs while I was creating this talk,
19:26.560 --> 19:30.040
and thank you for joining.
19:30.040 --> 19:35.280
Now it is time for the questions.
