path: root/2021/usergroup-organizers-notebook.org

* Tentative list of tasks for organizers during the usergroups

We are looking into ways to facilitate the processing of recordings of sessions made with BBB (both the FSF’s and FH’s instance).  To help us with the process, we’d like you to keep those tasks in mind when running your sessions

** For presentations

*** Before a presentation starts

1. Ask the presenter if they would like to make the recording of their presentation public.
2. If they’re OK with publishing it, ask them which license they’d prefer.
   (?) zaeph: We might want to make BY-SA the standard to avoid having to brief people all the time on them.

*** When a presentation starts

1. Write the following line in the chat:
   #+begin_quote
   Presentation: <Title>, <Author>, <License (e.g. CC BY-SA)>
   #+end_quote

We’ll use this information to name the public recording and specify the sharing capabilities.

*** During the presentation

**** If there are technical issues

1. Write the following line in the chat:
   #+begin_quote
   oops
   #+end_quote
   You can also append the approximate time (in seconds) since the event:
   #+begin_quote
   oops-10
   #+end_quote

**** If something said or shown shouldn’t make it into the published version

***** If it’s something that can be blurred

1. Write the following line in the chat:
   #+begin_quote
   expunge
   #+end_quote
   You can also append the approximate time (in seconds) since the event:
   #+begin_quote
   expunge-10
   #+end_quote

***** If it’s something that can be cut

1. Write the following line in the chat:
   #+begin_quote
   cut
   #+end_quote
   You can also append the approximate time (in seconds) since the event:
   #+begin_quote
   cut-10
   #+end_quote

*** When a presentation finishes

1. Write the following line in the chat:
   #+begin_quote
   End of presentation
   #+end_quote

*** When the discussion following a presentation finishes

1. Write the following line in the chat:
   #+begin_quote
   End of discussion
   #+end_quote
2. Ask the presenter if they’ve reconsidered their stance on sharing the recording publicly.