path: root/2021/speakers.md

[[!meta title="Conference-day instructions for speakers"]]
[[!meta copyright="Copyright © 2021 Sacha Chua"]]

# How to check in

You can check in on IRC by going to
[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf,emacsconf-org).
and joining the #emacsconf-org channel (and optionally the #emacsconf
channel as well). You can also use your favourite IRC or Matrix client
instead.

Say something like "Hi, this is <your name> checking in" 
in the \#emacsconf-org channel and one of the organizers will check you in. If
you are having a hard time with IRC, e-mail <emacsconf-submit@gnu.org>
and we can give you the URL of a BigBlueButton room to join.

# The process

- When you check in, you can let us know where you prefer to look for
  questions (live Q&A, IRC in #emacsconf-questions or on [Etherpad](https://etherpad.wikimedia.org/p/emacsconf-2021))
- If you want to do live Q&A (ex: a quick demo if asked), we'll set
  you up in a BigBlueButton room. You can keep watching the conference
  or doing other things while waiting there. We'll let you know
  shortly before your prerec ends.
- While your prerec plays, people will add questions on IRC or Etherpad.
- Volunteers will scramble madly to relay questions to your preferred
  area.
- You can start answering them if you want, or you can get things
  ready for a quick demo if you're doing live Q&A.
- After your prerec finishes:
  - If you're doing IRC/Etherpad: we'll let people know where to ask
    questions and we can read out some of the questions and answers
    that are there.
  - If you're doing live Q&A:
    - We'll switch the stream to broadcast from the BBB room you're in.
    - Depending on your preferences, one of the organizers can read
      questions to you, or you can read questions off the pad/IRC
      yourself.
    - We'll let you know if there are additional questions or if we
      need to wrap up.
- After the conference, we'll collect questions and answers from IRC
  and the pad. We'll put them on the talk page and e-mail them to you
  in case you want to follow up or keep the conversation going.

# Tips and backup plans

- Doing a tech check can help if you want to do live Q&A.
  https://test.bigbluebutton.org has a self-serve tech check.
- Please let us know if you're running late or if it turns out you
  can't make it. Drop by #emacsconf-org, e-mail us at
  <emacsconf-submit@gnu.org> , or use the emergency contact
  information from the check-in instructions email.