summaryrefslogtreecommitdiffstats
path: root/2023
diff options
context:
space:
mode:
authorSacha Chua <sacha@sachachua.com>2024-01-03 13:07:42 -0500
committerSacha Chua <sacha@sachachua.com>2024-01-03 13:07:42 -0500
commit1e2843828f9cf1cd77e684493f98c28f1aac3c8e (patch)
treed7f6e6e12d5712034aa03addd06b01429950d79c /2023
parentca1b9abedcdf6a126f7b19517718df28cbd9d07c (diff)
downloademacsconf-wiki-1e2843828f9cf1cd77e684493f98c28f1aac3c8e.tar.xz
emacsconf-wiki-1e2843828f9cf1cd77e684493f98c28f1aac3c8e.zip
add lessons learned
Diffstat (limited to '2023')
-rw-r--r--2023/report.md106
-rw-r--r--2023/report.org106
2 files changed, 135 insertions, 77 deletions
diff --git a/2023/report.md b/2023/report.md
index 86aaec67..693045f9 100644
--- a/2023/report.md
+++ b/2023/report.md
@@ -11,8 +11,8 @@ This file is automatically exported from [/2023/report.org](/2023/report.org). Y
- [Overview](#overview)
- [Highlights](#highlights)
-- [Process improvements](#process-improvements)
- [Technical details](#technical-details)
+- [Process improvements](#process-improvements)
- [Finances](#finances)
- [Acknowledgements](#acknowledgements)
- [Updates](#updates)
@@ -162,35 +162,6 @@ There were lots of other great talks. Check them out at <https://emacsconf.org/2
impressive, a presentation masterclass"
-<a id="process-improvements"></a>
-
-# Process improvements
-
-This year we tried out the following experiments:
-
-- Early acceptance: It was great being able to accept proposals as
- they came in, and people chimed in with ideas for making talks even
- better.
-- Two tracks from the beginning: Following on the success of EmacsConf
- 2022, we planned the schedule for two tracks and filled it right up.
-- We worked on reducing manual intervention.
- - We opened Q&A right away instead of waiting for the hosts to give the go-ahead.
- - We used Tampermonkey to automatically connect to BigBlueButton
- from the streaming user.
- - Cron-based scheduling of talks kept us on time and made it easier
- to manage multiple tracks.
-- In addition to the iCalendar files for the conference and the
- individual tracks, we also generated Org files in many different
- timezones so that people could get the schedule in that format.
- People said:
- - "Yes, having the schedule in my own timezone was super helpful."
-- subed made it easier to adjust timestamps and sync subtitles.
-- We've started trimming Q&A videos to when the host leaves the
- conversation, just in case the speaker forgot that the rest of it
- was also recorded. If the speaker is okay with it, we can post the
- full Q&A session.
-
-
<a id="technical-details"></a>
# Technical details
@@ -223,6 +194,59 @@ You can find out more about our infrastructure at
<https://emacsconf.org/infra> .
+<a id="process-improvements"></a>
+
+# Process improvements
+
+This year we tried out the following experiments:
+
+- Early acceptance: It was great being able to accept proposals as
+ they came in, and sometimes people chimed in with ideas for making talks even
+ better. A few talks got comments within the 1-week period, which helped
+ refine the talk idea more. We probably don't need to make this a
+ 2-week review period.
+- Two tracks from the beginning: Following on the success of EmacsConf
+ 2022, we planned the schedule for two tracks and filled it right up.
+- We worked on reducing manual intervention.
+ - We opened Q&A right away instead of waiting for the hosts to give the go-ahead.
+ - We used Tampermonkey to automatically connect to BigBlueButton
+ from the streaming user.
+ - Cron-based scheduling of talks kept us on time and made it easier
+ to manage multiple tracks.
+- In addition to the iCalendar files for the conference and the
+ individual tracks, we also generated Org files in many different
+ timezones so that people could get the schedule in that format.
+ People said:
+ - "Yes, having the schedule in my own timezone was super helpful."
+- subed made it easier to adjust timestamps and sync subtitles.
+- We've started trimming Q&A videos to when the host leaves the
+ conversation, just in case the speaker forgot that the rest of it
+ was also recorded. If the speaker is okay with it, we can post the
+ full Q&A session.
+
+Some notes to remember for next year:
+
+- We should include cfp.org as an attachment instead of inline.
+- We need to ask for an increased limit for libera.chat so that
+ everyone can use chat.emacsconf.org to connect to it.
+- Google Chrome and other Chromium browsers had a hard time with the
+ web-based player. This needs more testing.
+- We can prepare a message for hosts to paste into the chat to help
+ people make the most of the Q&A (ex: adding an oops note for
+ editing).
+- Make sure timezones are on anything that has time (schedule page, watch pages, etc.)
+- It might be nice to use the intros and generate title sequences in
+ order to add them to the videos. It would also be nice to experiment
+ with other ffmpeg layouts so that we can view webcams and shared
+ screens at the same time.
+- There were widespread network issues (dropped packets, etc.) on
+ Sunday morning. We set up an additional stream to toobnix.org as a
+ backup.
+- The 480p alternate stream did okay this year, even when we were also
+ livestreaming via Toobnix. It might be worth the extra monitoring
+ and system load in order to livestream to YouTube as well.
+
+
<a id="finances"></a>
# Finances
@@ -303,19 +327,25 @@ We would like to thank the following:
# Updates
-If you would like to get updates and announcements, please sign up at
+If you would like to get updates and announcements, you can sign up at
<https://lists.gnu.org/mailman/listinfo/emacsconf-discuss> .
-Keep an eye out for interesting things that might be fun to present at
-next year's EmacsConf. We love to get talks at all levels of
-experience and about lots of different kinds of interests. One of the
-speakers wrote:
-
+Please keep an eye out for interesting things that might be fun to
+present at next year's EmacsConf. We'd love to get talks at all levels
+of experience and about lots of different kinds of interests. Speakers
+wrote:
+
+- "I always got the feeling of being heard and welcome in spite of the vast
+ distances and cultures separating us. This community always feels like it
+ is open to new members any time. With regards to the conference process
+ also, it was a microcosm of the bigger community and hence I got the same
+ feeling. You didn't have to be an expert or a person who's been using emacs
+ for a long time to talk about something useful for the community. Even the
+ struggles of a noob may be useful for someone else in the community."
- "I can honestly say though that I had a great time putting my talk
together. I hope people will have a good time listening to it. Now
that the work is over, I can say it was worth it. so I recommend it
warmly"
-See you
-next year!
+Hope to see you next year!
diff --git a/2023/report.org b/2023/report.org
index a9144a12..df4717bf 100644
--- a/2023/report.org
+++ b/2023/report.org
@@ -568,35 +568,6 @@ overall
- "What our Swiss friends are doing looks quite nice"
- "yeah virtual conf is fire"
-* Process improvements
-:PROPERTIES:
-:CUSTOM_ID: process-improvements
-:END:
-
-This year we tried out the following experiments:
-
-- Early acceptance: It was great being able to accept proposals as
- they came in, and people chimed in with ideas for making talks even
- better.
-- Two tracks from the beginning: Following on the success of EmacsConf
- 2022, we planned the schedule for two tracks and filled it right up.
-- We worked on reducing manual intervention.
- - We opened Q&A right away instead of waiting for the hosts to give the go-ahead.
- - We used Tampermonkey to automatically connect to BigBlueButton
- from the streaming user.
- - Cron-based scheduling of talks kept us on time and made it easier
- to manage multiple tracks.
-- In addition to the iCalendar files for the conference and the
- individual tracks, we also generated Org files in many different
- timezones so that people could get the schedule in that format.
- People said:
- - "Yes, having the schedule in my own timezone was super helpful."
-- subed made it easier to adjust timestamps and sync subtitles.
-- We've started trimming Q&A videos to when the host leaves the
- conversation, just in case the speaker forgot that the rest of it
- was also recorded. If the speaker is okay with it, we can post the
- full Q&A session.
-
* Technical details
:PROPERTIES:
:CUSTOM_ID: technical-details
@@ -629,6 +600,59 @@ for this year's conference:
You can find out more about our infrastructure at
[[https://emacsconf.org/infra]] .
+* Process improvements
+:PROPERTIES:
+:CUSTOM_ID: process-improvements
+:END:
+
+This year we tried out the following experiments:
+
+- Early acceptance: It was great being able to accept proposals as
+ they came in, and sometimes people chimed in with ideas for making talks even
+ better. A few talks got comments within the 1-week period, which helped
+ refine the talk idea more. We probably don't need to make this a
+ 2-week review period.
+- Two tracks from the beginning: Following on the success of EmacsConf
+ 2022, we planned the schedule for two tracks and filled it right up.
+- We worked on reducing manual intervention.
+ - We opened Q&A right away instead of waiting for the hosts to give the go-ahead.
+ - We used Tampermonkey to automatically connect to BigBlueButton
+ from the streaming user.
+ - Cron-based scheduling of talks kept us on time and made it easier
+ to manage multiple tracks.
+- In addition to the iCalendar files for the conference and the
+ individual tracks, we also generated Org files in many different
+ timezones so that people could get the schedule in that format.
+ People said:
+ - "Yes, having the schedule in my own timezone was super helpful."
+- subed made it easier to adjust timestamps and sync subtitles.
+- We've started trimming Q&A videos to when the host leaves the
+ conversation, just in case the speaker forgot that the rest of it
+ was also recorded. If the speaker is okay with it, we can post the
+ full Q&A session.
+
+Some notes to remember for next year:
+
+- We should include cfp.org as an attachment instead of inline.
+- We need to ask for an increased limit for libera.chat so that
+ everyone can use chat.emacsconf.org to connect to it.
+- Google Chrome and other Chromium browsers had a hard time with the
+ web-based player. This needs more testing.
+- We can prepare a message for hosts to paste into the chat to help
+ people make the most of the Q&A (ex: adding an oops note for
+ editing).
+- Make sure timezones are on anything that has time (schedule page, watch pages, etc.)
+- It might be nice to use the intros and generate title sequences in
+ order to add them to the videos. It would also be nice to experiment
+ with other ffmpeg layouts so that we can view webcams and shared
+ screens at the same time.
+- There were widespread network issues (dropped packets, etc.) on
+ Sunday morning. We set up an additional stream to toobnix.org as a
+ backup.
+- The 480p alternate stream did okay this year, even when we were also
+ livestreaming via Toobnix. It might be worth the extra monitoring
+ and system load in order to livestream to YouTube as well.
+
* Finances
:PROPERTIES:
:CUSTOM_ID: finances
@@ -693,20 +717,24 @@ We would like to thank the following:
:CUSTOM_ID: updates
:END:
-If you would like to get updates and announcements, please sign up at
+If you would like to get updates and announcements, you can sign up at
[[https://lists.gnu.org/mailman/listinfo/emacsconf-discuss]] .
-Keep an eye out for interesting things that might be fun to present at
-next year's EmacsConf. We love to get talks at all levels of
-experience and about lots of different kinds of interests. One of the
-speakers wrote:
-
+Please keep an eye out for interesting things that might be fun to
+present at next year's EmacsConf. We'd love to get talks at all levels
+of experience and about lots of different kinds of interests. Speakers
+wrote:
+
+- "I always got the feeling of being heard and welcome in spite of the vast
+ distances and cultures separating us. This community always feels like it
+ is open to new members any time. With regards to the conference process
+ also, it was a microcosm of the bigger community and hence I got the same
+ feeling. You didn't have to be an expert or a person who's been using emacs
+ for a long time to talk about something useful for the community. Even the
+ struggles of a noob may be useful for someone else in the community."
- "I can honestly say though that I had a great time putting my talk
together. I hope people will have a good time listening to it. Now
that the work is over, I can say it was worth it. so I recommend it
warmly"
-
-See you
-next year!
-
+Hope to see you next year!