update status

1 files changed, 134 insertions, 46 deletions

diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 0ebe019e..ca8e03b1 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -710,39 +710,39 @@ and we can have space in the schedule if they cancel last-minute.
 
 ** Prepare for the conference
 :PROPERTIES:
-:CUSTOM_ID: check-infra
+:CUSTOM_ID: status
 :END:
 
 #+BEGIN: columnview :id local :match "STATUS={.}" :format "%20ITEM %10TODO %20STATUS"
-| ITEM                    | TODO       | STATUS                                                          |
-|-------------------------+------------+-----------------------------------------------------------------|
-| Upload                  | DONE       | Ready to go                                                     |
-| Prerec                  | DONE       | Ready to go                                                     |
-| Captions                | INPROGRESS | Ready to go; waiting for videos and captions                    |
-| Backstage               | DONE       | Ready to go                                                     |
-| Test assets             |            | Not yet started                                                 |
-| BBB                     |            | redirects created, confirmed; next: e-mail speakers             |
-| VNC                     | DONE       | confirmed access to emacsconf-gen and emacsconf-dev             |
-| OBS                     | DONE       | confirmed that gen and dev can stream                           |
-| Icecast                 | DONE       | gen and dev confirmed with MPV                                  |
-| MPV                     | DONE       | confirmed that mpv can watch both streams                       |
-| Watch page              | DONE       | updated for 2023                                                |
-| Status page             | DONE       | ready to go                                                     |
-| Public media            |            | confirmed, set to protected so that we can test publishing live |
-| Mumble                  | DONE       | confirmed gen and dev can connect, receive audio                |
-| Etherpad                | DONE       | Ready to go, pads created                                       |
-| Pad proxy               | DONE       | Ready to go, pad.emacsconf.org works                            |
-| Overlays                |            | Not yet started                                                 |
-| Intros                  |            | Not yet started                                                 |
-| IRC channels            |            | Not yet started                                                 |
-| IRC talk info           |            | Not yet started                                                 |
-| Announcements           |            | Not yet started                                                 |
-| Publishing updates live |            | Not yet started                                                 |
-| Autopilot               |            | Not yet started                                                 |
-| YouTube                 |            | Not yet started                                                 |
-| Peertube                |            | Not yet started                                                 |
-| 480p                    |            | Delegated to corwin                                             |
-| Audio processing        |            | Help wanted                                                     |
+| ITEM                    | TODO       | STATUS                                                                           |
+|-------------------------+------------+----------------------------------------------------------------------------------|
+| Upload                  | DONE       | Ready to go                                                                      |
+| Prerec                  | DONE       | Ready to go                                                                      |
+| Captions                | INPROGRESS | Ready to go; waiting for videos and captions                                     |
+| Backstage               | DONE       | Ready to go                                                                      |
+| Test assets             | DONE       | test videos generated                                                            |
+| BBB                     |            | redirects created, confirmed; next: e-mail speakers testing/checkin instructions |
+| VNC                     | DONE       | confirmed access to emacsconf-gen and emacsconf-dev                              |
+| OBS                     | DONE       | confirmed that gen and dev can stream                                            |
+| Icecast                 | DONE       | gen and dev confirmed with MPV                                                   |
+| MPV                     | DONE       | confirmed that mpv can watch both streams                                        |
+| Watch page              | DONE       | updated for 2023                                                                 |
+| Status page             | DONE       | ready to go                                                                      |
+| Public media            | DONE       | confirmed, set to protected so that we can test publishing live                  |
+| Mumble                  | DONE       | confirmed gen and dev can connect, receive audio                                 |
+| Etherpad                | DONE       | Ready to go, pads created                                                        |
+| Pad proxy               | DONE       | Ready to go, pad.emacsconf.org works                                             |
+| Overlays                | DONE       | generated and uploaded                                                           |
+| Intros                  | INPROGRESS | all intros recorded, should send them to speakers for review                     |
+| IRC channels            |            | Not yet started                                                                  |
+| IRC talk info           |            | Not yet started                                                                  |
+| Announcements           |            | Not yet started                                                                  |
+| Publishing updates live |            | Not yet started                                                                  |
+| Autopilot               |            | Not yet started                                                                  |
+| YouTube                 |            | Not yet started                                                                  |
+| Peertube                |            | Not yet started                                                                  |
+| 480p                    |            | Delegated to corwin                                                              |
+| Audio processing        |            | Help wanted                                                                      |
 #+END:
 
 *** DONE Upload
@@ -885,17 +885,63 @@ CLOSED: [2023-10-13 Fri 10:08] SCHEDULED: <2023-10-08 Sun>
 :CUSTOM_ID: backstage
 :STATUS:   Ready to go
 :END:
-*** Test assets
+*** DONE Test assets
+CLOSED: [2023-10-19 Thu 12:23]
 :PROPERTIES:
 :CUSTOM_ID: test
-:STATUS:   Not yet started
-:END:
-**** TODO Generate test videos
+:STATUS:   autopilot tested, seems to work
+:END:
+
+[[/ssh:res:/data/emacsconf/2023/assets/test]]
+
+**** DONE Generate test videos
+CLOSED: [2023-10-19 Thu 12:23]
+**** Try autopilot
+
+#+begin_src emacs-lisp :eval no
+(let* ((offset-seconds 60)
+			 (start-time (time-add (current-time) offset-seconds))
+			 (emacsconf-schedule-validation-functions nil)
+			 (emacsconf-schedule-default-buffer-minutes 1)
+			 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 1)
+			 (emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time
+																				emacsconf-schedule-copy-previous-track))
+			 (schedule (emacsconf-schedule-prepare
+									(emacsconf-schedule-inflate-sexp
+									 `(("GEN"
+											:start ,(format-time-string "%Y-%m-%d %H:%M" start-time)
+											:set-track "General")
+										 (sat-open :time 1)
+										 (adventure :time 1) ; pad Q&A
+										 (uni :time 1) ; live Q&A
+										 (teaching :time 1)
+										 (table :time 1)
+										 (taming :time 1)
+										 (one :time 1)
+										 (cubing :time 1) ; IRC
+										 ("DEV"
+											:start
+											,(format-time-string "%Y-%m-%d %H:%M" (time-add start-time 60))
+											:set-track "Development")
+										 (matplotllm :time 1)
+										 (gc :time 1) ; pad
+										 (repl :time 1) ; IRC
+										 (voice :time 1)
+										 (llm :time 1)
+										 (overlay :time 1)
+										 (eval :time 1)
+										 (emacsconf :time 1))))))
+	(emacsconf-stream-crontabs t schedule))
+#+end_src
+
 *** BBB
 :PROPERTIES:
 :CUSTOM_ID: bbb
-:STATUS:   redirects created, confirmed; next: e-mail speakers
+:STATUS:   redirects created, confirmed; next: e-mail speakers testing/checkin instructions
 :END:
+
+Generate them for possibly live presentations as well? We'll see.
+
 **** DONE Generate redirects
 CLOSED: [2023-10-17 Tue 12:55]
 :PROPERTIES:
@@ -982,6 +1028,8 @@ document.querySelector('.create-room-button').click();"
 	(dolist (group groups)
 		(emacsconf-spookfox-create-bbb group)))
 #+end_src
+**** TODO Possibly generate BBB rooms for live presentations?
+SCHEDULED: <2023-11-10 Fri>
 **** TODO Send testing instructions
 SCHEDULED: <2023-11-10 Fri>
 *** DONE VNC
@@ -996,6 +1044,9 @@ Success:
 - [X] Confirm that you can connect to emacsconf-gen via VNC
 - [X] Confirm that you can connect to emacsconf-dev via VNC
 
+Setting up
+- elisp:emacsconf-publish-res-index
+
 **** Instructions
 :PROPERTIES:
 :CUSTOM_ID: vnc-instructions
@@ -1193,6 +1244,9 @@ If you see =Server connection rejected: Wrong certificate or password.=, use *Ce
 :CUSTOM_ID: etherpad
 :STATUS:   Ready to go, pads created
 :END:
+
+[[elisp:emacsconf-pad-prepopulate-all-talks]]
+
 **** DONE Create pads for all the talks
 CLOSED: [2023-10-17 Tue 09:46] SCHEDULED: <2023-11-05 Sun>
 :PROPERTIES:
@@ -1206,18 +1260,18 @@ Because the pads refer to the next and previous talks and include the talk title
 :CUSTOM_ID: proxy
 :STATUS:   Ready to go, pad.emacsconf.org works
 :END:
-*** Overlays
+*** DONE Overlays
 :PROPERTIES:
 :CUSTOM_ID: overlays
-:STATUS:   Not yet started
+:STATUS:   generated and uploaded
 :END:
 
 [[elisp:emacsconf-stream-generate-overlays]]
 
-*** Intros
+*** INPROGRESS Intros
 :PROPERTIES:
 :CUSTOM_ID: intros
-:STATUS:   in-between slides generated, some intros recorded
+:STATUS:   all intros recorded, should send them to speakers for review
 :END:
 
 Intro slides
@@ -1226,9 +1280,9 @@ elisp:emacsconf-stream-generate-in-between-pages
 elisp:emacsconf-pad-expand-intro
 [[elisp:emacsconf-subed-intro-subtitles][elisp:emacsconf-subed-intro-subtitles]]
 
-It would be nice to put this into a VTT so that I can record and split using subed-record.
+http://ipa-reader.xyz/
 
-**** DONE Write 1-2 sentence intros for all the talks
+**** CANCELLED Write 1-2 sentence intros for all the talks
 CLOSED: [2023-10-17 Tue 15:03]
 :PROPERTIES:
 :CUSTOM_ID: write-intros
@@ -1300,11 +1354,16 @@ use it when recording the intros.
 - OPTION: Using honorifics based on e-mail signatures and intros:
   - Recognizes credentials
 
-**** INPROGRESS Record intro videos with 1-2 sentence intros for all the talks
-SCHEDULED: <2023-10-18 Wed>
+**** DONE Record intro videos with 1-2 sentence intros for all the talks
+CLOSED: [2023-10-19 Thu 12:22] SCHEDULED: <2023-10-18 Wed>
 :PROPERTIES:
 :CUSTOM_ID: record-intros
 :END:
+**** DONE Record the rest of the intros
+CLOSED: [2023-10-19 Thu 12:22]
+:PROPERTIES:
+:CREATED: [2023-10-18 Wed 09:35]
+:END:
 **** DONE Generate intro slides
 CLOSED: [2023-10-18 Wed 09:46]
 :PROPERTIES:
@@ -1328,12 +1387,21 @@ overlay? Then there's less worry about wrapping, and people can always
 go to the URL to get more information.
 
 elisp:emacsconf-stream-generate-in-between-pages
+**** TODO Ask speakers to review intros
+SCHEDULED: <2023-11-10 Fri>
+after they've uploaded their videos, since we might be able to check the pronunciation ourselves
 
 *** IRC channels
 :PROPERTIES:
 :CUSTOM_ID: irc
 :STATUS:   Not yet started
 :END:
+
+- /opall
+- /conftopic
+- /deopall
+**** TODO Confirm that the emacsconf user can connect
+I think I had that on orga@res.emacsconf.org
 *** IRC talk info
 :PROPERTIES:
 :CUSTOM_ID: irc-talk-info
@@ -1402,6 +1470,26 @@ Corwin has volunteered to take this on
 - name
 - short name
 - pronouns
+** Get ready for production
+:PROPERTIES:
+:CUSTOM_ID: go-live
+:END:
+*** A day or two before
+
+[[emacsconf-ansible:group_vars/all.yml]]:
+
+#+begin_example
+test_mode: false
+media_protect_root: false
+#+end_example
+
+#+begin_src sh :eval no
+ansible-playbook -i inventory.ml prod-playbook.yml --tags stream
+ansible-playbook -i inventory.ml prod-playbook.yml --tags media
+#+end_src
+
+Resize the nodes
+
 ** Volunteers
 :PROPERTIES:
 :CUSTOM_ID: coordinate-volunteers
@@ -1809,7 +1897,7 @@ Note: Let's see if we can decide on this by [2023-10-13 Fri] so that we can
 e-mail the draft schedules to people.
 
 Compared to [[#draft-schedule][two-track schedule]]:
-#+INCLUDE: schedule.svg export EXPORT EXPORT EXPORT EXPORT EXPORT html
+#+INCLUDE: schedule.svg export EXPORT EXPORT EXPORT EXPORT EXPORT EXPORT html
 
 What if we have three tracks instead?
 
@@ -1932,7 +2020,7 @@ What if we have three tracks instead?
 [[file:schedule-option-aligned-talks.svg]]
 #+end_comment
 
-#+INCLUDE: schedule-option-aligned-talks.svg export EXPORT EXPORT EXPORT EXPORT EXPORT html
+#+INCLUDE: schedule-option-aligned-talks.svg export EXPORT EXPORT EXPORT EXPORT EXPORT EXPORT html
 *** Three tracks for Sunday morning?
 :PROPERTIES:
 :CUSTOM_ID: three-tracks-sun-am
@@ -2039,5 +2127,5 @@ What if we have three tracks instead?
 [[file:schedule-option-sun-am.svg]]
 #+end_comment
 
-#+INCLUDE: schedule-option-sun-am.svg export EXPORT EXPORT EXPORT EXPORT EXPORT html
+#+INCLUDE: schedule-option-sun-am.svg export EXPORT EXPORT EXPORT EXPORT EXPORT EXPORT html