[[!sidebar content=""]] This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2023](/2023/organizers-notebook). # Table of Contents - [Timeline](#timeline) - [About this document](#about-this-doc) - [Communications plan](#comms) - [Good/better/best](#good-better-best) - [Phases](#phases) - [Draft CFP](#cfp) # Timeline

CFP	[2024-06-30 Sun]
CFP deadline	[2024-09-20 Fri]	82
Speaker notifications	[2024-09-27 Fri]
Publish schedule	[2024-10-25 Fri]
Video submission deadline	[2024-11-08 Fri]	49
EmacsConf	[2024-12-07 Sat]	29

We like to have at least a month to work on audio normalization and transcription, and we want speakers to have at least a month to work on their videos (considering early submissions will already have gotten started on processing). # About this document Tags: - `conforg`: Requires access to private conf.org repository # Communications plan Objectives: - keep everyone in the loop without them feeling like they’re overloaded Everyone: - [ ] Call for participation (speakers and volunteers) - [ ] Reminder about CFP - [ ] Last call Speakers: - [ ] Send all speakers backstage access and upload instructions - [ ] Send all speakers check-in instructions Volunteers: - [ ] Send captioning volunteers the backstage info - [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load - [ ] Ask for help with audio processing # Good/better/best This table makes it easier to move the slider depending on who wants to volunteer and how much we can get done. At some point, we’ll figure out how to track our current status so we know what we need to scramble to do in order to get the conference off the ground. **bold** is our current goal. Feel free to volunteer for anything that interests you!

	Good	Better	Best
Streaming	Regular stream	+ alternate streams on PeerTube	+ alternate streams on YouTube
480p	Same on live	Separate node	Ansible setup
Audio normalization	Core org handling it	Other volunteer	Multiple volunteers
Video resolution	Usual reminders	Extra reminders	Everyone remembering to use a large font size
Intros	Standard, recorded	Reviewed by speakers	More details/context

# Phases ## TODO Draft CFP #### Draft linked pages - [X] cfp - [X] submit page - [X] year index - [X] volunteer page #### DONE Check with other organizers #### TODO Post CFP in the usual places emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X