[[!meta title="Conference-day instructions for speakers"]] [[!meta copyright="Copyright © 2023 Sacha Chua"]] # Before your talk If you have a pre-recorded talk, please check in at least 30 minutes before the start of your Q&A session (when your talk ends). If you're doing the talk live, please check in at least 30 minutes before the start of your talk. You can check in on IRC by joining the #emacsconf-org channel on libera.chat using your favorite IRC client or using [https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf-dev,emacsconf-gen,emacsconf-org). If you want, you can also join the channel for your track as well (either #emacsconf-gen or #emacsconf-dev). Say something like "Hi, this is <your name> checking in" in the \#emacsconf-org channel and one of the organizers will check you in. If you are having a hard time with IRC, e-mail or use the emergency contact info in the check-in email and we can give you the URL of a BigBlueButton room to join. - If you want to do Q&A over IRC or Etherpad: - You can hang out in the IRC channel for your track and/or on the pad for your talk. - If you want to do Q&A in a BigBlueButton room (ex: quick demoes): - We'll set you up in a BigBlueButton room (check your e-mail for the URL, or ask in #emacsconf-org). You can keep watching the conference or doing other things while waiting there. We'll let you know shortly before you go live. If you want, you can get things ready for whatever you might want to demonstrate. - Please use headphones or earphones to minimize the risk of audio feedback. Webcams are optional. - If you want to do Q&A over Mumble: - You can connect to mumble.emacsconf.org. Please let us know if you're running late or if it turns out you can't make it. Drop by #emacsconf-org, e-mail us at , or use the emergency contact information from the check-in instructions email. If we start worrying, we'll reach out to you via your emergency contact information. # While your talk plays People will add notes and questions on the Etherpad, or they'll ask them on IRC. Volunteers will try to copy all the questions to the Etherpad. If you're watching Etherpad or IRC, you can start answering whenever you like. # Answering questions - General notes about answering questions: - You can answer questions in any order, and you can skip any questions you don't want to answer. - You don't have to answer questions right away. If you want to take some time to think about things, that's okay. - If you're answering questions by voice and the host is not reading the questions out for you, please read the question out before you answer it. This makes it easier to follow the conversation and to copy the answers to the talk page afterwards. - Uploading PDFs doesn't work in our BigBlueButton instance, but you can share your screen. Sharing screens with multi-monitor setups can be tricky. If this acts weirdly for you, try sharing just the window you want to focus on, or switch to using one monitor. - The Q&A will be recorded so that people can keep learning from it even after the conference. If you accidentally share something or would like part of the recording removed, please add something like "Oops" in the text chat, possibly with a description of what to remove. We can work on editing that out of the recording. - After your prerec finishes: - If you're doing Q&A in a BBB room: - We'll switch the stream to broadcast from the BBB room you're in, and we'll start recording the session so that Q&A can be available after the conference. We'll give you a signal when the Q&A is ready to start. Other people can start joining the Q&A room. - Depending on your preferences, the host can read questions to you, or you can read questions off the pad/IRC yourself. - This conversation can continue for as long as you like. If it's time for the next talk to start, we'll give you a heads-up and your Q&A can continue off the stream in the same BBB room. When you are ready to stop answering questions, you can wrap up however you'd like and end the meeting. - If you're doing IRC/Etherpad: we'll let people know where to ask questions and we can read out some of the questions and answers that are there. - If you're on Mumble: we'll pull you into the channel room and the streamer will connect to it. When we confirm that you can be heard, you and the host can go ahead with the Q&A. # After the conference We'll collect questions and answers from IRC and the pad. We'll put them on the talk page and e-mail them to you in case you want to follow up or keep the conversation going. We'll also work on extracting the videos from the Q&A sessions and we'll post them on the talk page. Thank you so much for putting so much time and energy into sharing what you know at EmacsConf!