From 3a8c7068439bbc30d644f4a440c896f590315b03 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Mon, 3 Jun 2024 10:10:16 -0400
Subject: add volunteer notes

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 volunteer/irc.md | 82 ++++++++++++++++++++++++++++++++++++++++++++++++++++++++
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+[[!meta title="IRC volunteer"]]
+
+# Responsibilities
+
+- Keep an eye on the IRC channel for your track and copy questions to
+  the relevant Etherpad so that hosts and speakers can easily find
+  them.
+- (optional) Copy other talk-related items to the talk's Etherpad
+- (optional) Copy other conference-related items to the conference Etherpad
+- (optional) Answer conference-related questions
+- (optional) Announce talks and Q&A sessions
+
+The IRC conversations can be pretty fast and difficult to follow. Your
+help in copying questions and other important points to the Etherpad
+will be much appreciated by hosts, speakers, and other participants.
+
+# Preparation
+
+If you'd like to announce talks and Q&A sessions, we can share a pad
+with announcements that you can copy and paste.
+
+If you would like to help set the channel topic or moderate the
+channel, please ask one of the main organizers (bandali, zaeph, or
+sachac) to add you as a channel operator.
+
+# Process
+
+## Copying questions
+
+Open `#emacsconf-gen` and/or `#emacsconf-dev` depending on your shift
+and your ability to keep track of multiple things at the same time.
+
+In another window, open the Etherpad for the relevant talk(s). You can
+find pad URLs on the talk page or in the talk announcement that is
+also posted on IRC.
+
+When you notice a question posted in IRC, reply to the person and say
+that you'll copy the question into the relevant pad. If you're using
+ERC or another programmable IRC client, you may want to make a command
+that simplifies that process.
+
+Copy the question to the bottom of the question list of the relevant
+pad and add the person's nick after it in parentheses. Please keep it
+as a top-level item instead of nesting it under something else. You
+can reword the question for clarity if needed.
+
+The conversation might be too fast to keep track of, especially if the
+channel for a track has overlapping discussions. Feel free to ask if
+people have any more questions for a particular speaker. You can also
+encourage people to use conventions like starting their questions with
+Q: or Q-talkid:.
+
+## Copying other talk-related items
+
+IRC participants might share interesting observations, links, or
+feedback. Please feel free to copy them into the Etherpad for future
+reference.
+
+For Q&A sessions done over IRC, it would also be helpful to copy the
+answers to the Etherpad.
+
+## Announcing talks and Q&A sessions
+
+At the indicated time, paste the announcement into the relevant
+channel. (This might be automated if we get around to it.)
+
+# In case of...
+
+- Incidents: If someone isn't keeping
+  [[guidelines for conduct|conduct]] in mind, let us know in
+  `#emacsconf-org` and we'll figure out how to deal with the
+  situation.
+
+# After the conference
+
+We'll review the chat logs and add anything that might have been
+missed to the Etherpad before archiving it onto the talk page. Thank
+you!
+
+[[Check out other ways to volunteer|volunteer]]
+
+[[!taglink CategoryVolunteer ]]
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