From 7eb9fad66c49239ac73785c2140302b17ddb66a1 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Mon, 19 Sep 2022 13:25:27 -0400
Subject: Add more tasks

---
 2022/organizers-notebook.md | 73 +++++++++++++++++++++++++++++++++++++++++----
 1 file changed, 68 insertions(+), 5 deletions(-)

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index c4d453bc..7512284d 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -4,16 +4,40 @@
 
 # Current tasks / status
 
--   Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for early submitter notifications, Oct 7 for everything
--   Waiting for more submissions (CFP deadline Sept 30)
+
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org77acde7), Oct 7 for everything
+
+
+## TODO Write preparation instructions and decide on deadline for prerecs
+
+We need time after the prerecs get submitted to:
+
+-   convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end
+-   caption videos
+-   capture any extra info
+-   follow up with missing prerecs
+
+
+## WAITING for more submissions (CFP deadline Sept 30)
+
 -   Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
--   Sacha: Organize volunteer information
--   Corwin: Double-check Sacha's timezone conversions for availability
+
+
+## TODO Corwin: Double-check Sacha's timezone conversions for availability
 
 
 # Other tasks and processes
 
 
+## DONE Sacha: Organize volunteer information     :sacha:
+
+
+## TODO bandali: Finalize recording instructions     :bandali:
+
+
+## TODO bandali: Set up file upload     :bandali:
+
+
 ## Once talks are approved
 
 -   Publish initial talk information pages
@@ -22,10 +46,38 @@
 -   Confirm e-mail communication with all of the speakers
 
 
+## As prerecorded talks come in
+
+-   Sacha: Parcel out captioning work to volunteers, help them get set up
+-   Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work)
+-   Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
+
+
+## Other tasks before the conference
+
+-   Coordinate volunteer schedules so all the roles are covered
+
+
+## During the conference
+
+-   Volunteer: Check in speaker for live Q&A, make sure audio/video works
+
+
+### During each talk
+
+-   Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
+-   Volunteers: making sure questions get posted somewhere the speaker can see them
+
+
 # Communications
 
 
-## TODO Early speaker notification(?)
+## TODO Early speaker notification
+
+We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
+
+
+### TODO Option A: Early speaker notification(?)
 
 Hi, $name!
 
@@ -64,6 +116,17 @@ Thank you so much!
 Sacha
 
 
+### TODO Option B: Just letting them know it's been postponed
+
+Hi, $name!
+
+We extended the EmacsConf 2022 call for participation deadline to Sept
+30, so speaker notifications will go out on Oct 15 instead. Thank you
+for your patience!
+
+Sacha
+
+
 ## DONE Second announcement: CFP
 
 Dear fellow Emacsians,
-- 
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