From 643067340616a969c1076d15f909907e0436bbf3 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Wed, 5 Oct 2022 12:15:40 -0400
Subject: Document process for accepting a talk
---
2022/organizers-notebook.md | 70 +++++++++++++++++++++++++-------------
2022/organizers-notebook/index.org | 46 ++++++++++++++++++++++++-
2 files changed, 92 insertions(+), 24 deletions(-)
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 83069630..1a706e91 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -167,6 +167,14 @@ talks in the coming weeks.
information line.
- At some point, use `M-x emacsconf-generate-talk-pages` to update the e-mail address used in the footer.
+ (let (waiting)
+ (save-window-excursion
+ (with-current-buffer (find-file emacsconf-org-file)
+ (org-map-entries (lambda () (add-to-list 'waiting
+ (list (org-entry-get (point) "SLUG")
+ (org-entry-get (point) "ITEM")))) "TODO=\"TO_CONFIRM\"")))
+ waiting)
+
### BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
@@ -394,17 +402,17 @@ List of talks: <https://emacsconf.org/talks/>
# Things to figure out / decisions to make
- [How fancy do we want to get this year? (overall prioritization)](#overall)
-- [How do we want to make the full schedule more manageable?](#orgb9c2b00)
-- [How much do we want to enrich the wiki with JS?](#org3c898d0)
-- [What ideas do we want to borrow from other conferences?](#org0757a4e)
-- [Do we want to make the ikiwiki web-editable?](#org8d898e6)
-- [How do we want to make better use of Etherpad?](#orga0e588d)
-- [Shall we put a generic e-mail address for sending feedback, maybe with different mailtos?](#org1e27028)
-- [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#orge9685cf)
-- [How many BBB rooms do we want to set up?](#org5a1d383)
-- [Do we want to do alt-stream the same way again this year?](#orgbb006c7)
-- [Do we want people to advertise any openings with their companies or any work that they're looking for?](#org523eed8)
-- [Archive](#org3d7fefa)
+- [How do we want to make the full schedule more manageable?](#org91b0b68)
+- [How much do we want to enrich the wiki with JS?](#orga0f254b)
+- [What ideas do we want to borrow from other conferences?](#org2a3c6df)
+- [Do we want to make the ikiwiki web-editable?](#org1e10f54)
+- [How do we want to make better use of Etherpad?](#orgffd3d46)
+- [Shall we put a generic e-mail address for sending feedback, maybe with different mailtos?](#orge047818)
+- [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#org932e67e)
+- [How many BBB rooms do we want to set up?](#orgf266c06)
+- [Do we want to do alt-stream the same way again this year?](#org19ae4b0)
+- [Do we want people to advertise any openings with their companies or any work that they're looking for?](#org427e1fb)
+- [Archive](#org930331e)
<a id="overall"></a>
@@ -552,7 +560,7 @@ so we know what we need to scramble to do.
</table>
-<a id="orgb9c2b00"></a>
+<a id="org91b0b68"></a>
## How do we want to make the full schedule more manageable?
@@ -587,7 +595,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult
- Console Emacs in a VM with everything set up for publishing to the wiki
-<a id="org3c898d0"></a>
+<a id="orga0f254b"></a>
## How much do we want to enrich the wiki with JS?
@@ -614,7 +622,7 @@ gitolite should have some options to do this
Might not be necessary.
-<a id="org0757a4e"></a>
+<a id="org2a3c6df"></a>
## What ideas do we want to borrow from other conferences?
@@ -632,7 +640,7 @@ Might not be necessary.
- libreadventure, minetest?
-<a id="org8d898e6"></a>
+<a id="org1e10f54"></a>
## Do we want to make the ikiwiki web-editable?
@@ -649,7 +657,7 @@ Options:
- Reduces merge conflict potential
-<a id="orga0e588d"></a>
+<a id="orgffd3d46"></a>
## How do we want to make better use of Etherpad?
@@ -694,7 +702,7 @@ Options:
- Embed the IRC channel instead
-<a id="org1e27028"></a>
+<a id="orge047818"></a>
## Shall we put a generic e-mail address for sending feedback, maybe with different mailtos?
@@ -714,7 +722,7 @@ Options:
- Private feedback that can be forwarded to the speaker
-<a id="orge9685cf"></a>
+<a id="org932e67e"></a>
## Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?
@@ -740,7 +748,7 @@ Ideas:
- Maybe a volunteer can have an ERC command that copies a question into a buffer, or even into the Etherpad
-<a id="org5a1d383"></a>
+<a id="orgf266c06"></a>
## How many BBB rooms do we want to set up?
@@ -754,7 +762,7 @@ Ideas:
- Worked fine last time
-<a id="orgbb006c7"></a>
+<a id="org19ae4b0"></a>
## Do we want to do alt-stream the same way again this year?
@@ -766,7 +774,7 @@ Ideas:
- Speakers can attend related talks more easily
-<a id="org523eed8"></a>
+<a id="org427e1fb"></a>
## Do we want people to advertise any openings with their companies or any work that they're looking for?
@@ -774,7 +782,7 @@ Ideas:
- General audience on a wiki page somewhere?
-<a id="org3d7fefa"></a>
+<a id="org930331e"></a>
## Archive
@@ -1064,6 +1072,22 @@ Backups:
- Publish draft schedule
- Confirm e-mail communication with all of the speakers
+Process for accepting a talk:
+
+- Create subtree for talk and populate it with properties.
+ - Required: CUSTOM\_ID SLUG NAME NAME\_SHORT EMAIL AVAILABILITY Q\_AND\_A TRACK MAX\_TIME
+ - Optional: PRONOUNS PRONUNCIATION IRC PUBLIC\_EMAIL MIN\_TIME EMERGENCY
+ - Can be validated with `emacsconf-validate-talk-subtree`
+ - Add a talk abstract subtree
+- Add it to emacsconf-schedule-plan and fiddle with it until the flow looks good
+- Execute the draft-schedule block to update the schedule in the Org file
+- Add the talk page to the wiki with `emacsconf-add-talk-page`.
+- Stage, commit, and push the wiki files. Make sure to add the talk page and the info pages.
+- Doublecheck the wiki page on the web, since the e-mail refers to it.
+- E-mail the speaker the acceptance by using `emacsconf-draft-acceptance-for-email-group` from `organizers-notebook/`.
+- Log the acceptance using `C-c C-z` in the talk subtree in `conf.org`, noting the number of minutes.
+- Change the status to TO\_CONFIRM.
+
## As prerecorded talks come in
@@ -1567,7 +1591,7 @@ Probably focus on grabbing the audio first and seeing what's worth keeping
Make a table of the form
-<table id="org788d68b" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org0bdc9f3" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 9e14102e..84f683d4 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -121,7 +121,34 @@ CLOSED: [2022-10-01 Sat 08:12]
e-mail address as <mailto:person@example.com> on the speaker
information line.
- At some point, use =M-x emacsconf-generate-talk-pages= to update the e-mail address used in the footer.
-
+
+#+begin_src emacs-lisp :results replace table :eval never-export
+(let (waiting)
+ (save-window-excursion
+ (with-current-buffer (find-file emacsconf-org-file)
+ (org-map-entries (lambda () (add-to-list 'waiting
+ (list (org-entry-get (point) "SLUG")
+ (org-entry-get (point) "ITEM")))) "TODO=\"TO_CONFIRM\"")))
+ waiting)
+#+end_src
+
+#+RESULTS:
+:results:
+| wayland | Emacs should become a Wayland compositor |
+| dbus | The Wheels on D-Bus |
+| eshell | Top 10 reasons why you should be using Eshell |
+| tramp | Elisp and the TRAMP: How to NOT write code you don't have to |
+| rde | rde Emacs introduction |
+| maint | Maintaining the Maintainers: Attribution as an Economic Model for Open Source |
+| python | Short hyperlinks to Python docs |
+| eev | Bidirectional links with eev |
+| orgvm | orgvm: a simple HTTP server for org |
+| grail | GRAIL---A Generalized Representation and Aggregation of Information Layers |
+| links | Linking headings with org-super-links (poor-man's Zettelkasten) |
+| orgyear | This Year in Org |
+| survey | Results of the 2022 Emacs Survey |
+:end:
+
*** BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
@@ -632,6 +659,23 @@ Backups:
- Double-check talk pages, format them nicely
- Publish draft schedule
- Confirm e-mail communication with all of the speakers
+
+Process for accepting a talk:
+
+- Create subtree for talk and populate it with properties.
+ - Required: CUSTOM_ID SLUG NAME NAME_SHORT EMAIL AVAILABILITY Q_AND_A TRACK MAX_TIME
+ - Optional: PRONOUNS PRONUNCIATION IRC PUBLIC_EMAIL MIN_TIME EMERGENCY
+ - Can be validated with ~emacsconf-validate-talk-subtree~
+ - Add a talk abstract subtree
+- Add it to emacsconf-schedule-plan and fiddle with it until the flow looks good
+- Execute the draft-schedule block to update the schedule in the Org file
+- Add the talk page to the wiki with ~emacsconf-add-talk-page~.
+- Stage, commit, and push the wiki files. Make sure to add the talk page and the info pages.
+- Doublecheck the wiki page on the web, since the e-mail refers to it.
+- E-mail the speaker the acceptance by using ~emacsconf-draft-acceptance-for-email-group~ from ~organizers-notebook/~.
+- Log the acceptance using ~C-c C-z~ in the talk subtree in ~conf.org~, noting the number of minutes.
+- Change the status to TO_CONFIRM.
+
** As prerecorded talks come in
-
- Sacha: Parcel out captioning work to volunteers, help them get set up
--
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