From 538306a3b001fef08b74419fa33be62e123c7ff4 Mon Sep 17 00:00:00 2001 From: Sacha Chua Date: Sat, 8 Oct 2022 22:32:29 -0400 Subject: Write more coordination --- 2022/organizers-notebook.md | 50 ++++++++++++++++++++++++++++---------- 2022/organizers-notebook/index.org | 31 ++++++++++++----------- 2 files changed, 54 insertions(+), 27 deletions(-) diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index 565a48eb..a94fb60d 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -116,8 +116,8 @@ Ordered chronologically (and therefore by importance). - [Volunteer communications: E-mail update for Oct 9, 2022](#volunteer-2022-10-09):email:volunteers: - [Remind people about confirming e-mail communications](#confirm-email):sachac:email:speakers: -- [Plan communication rhythm](#org055f325) -- [Send people schedule information and doublecheck their availability/Q&A preference](#check-sched):sachac:email:speakers: +- [Plan cadence](#cadence):email: +- [Send people schedule information and doublecheck their availability/Q&A preference](#check-sched):sachac:email:speakers:sched: - [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email: - [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner: @@ -157,9 +157,9 @@ You're receiving this e-mail because you're on the emacsconf-org mailing list. Look for the TO\_CONFIRM status in conf.org, probably include in schedule e-mail - + -### TODO Plan communication rhythm +### TODO Plan cadence :email: @@ -169,46 +169,62 @@ Look for the TO\_CONFIRM status in conf.org, probably include in schedule e-mail ++ ++ + + + + + + + + + + + + @@ -216,29 +232,37 @@ Look for the TO\_CONFIRM status in conf.org, probably include in schedule e-mail + + + + + + + +
 Work Speakers VolunteersPublic
[2022-09-30 Fri]  acceptance, reply to confirm overall priorities 
[2022-10-09 Sun]  schedule, reply if not okay infra update 
[2022-10-16 Sun]file upload   shiftsschedule
[2022-10-23 Sun]etherpad, stream file upload instructions caption training? 
[2022-10-30 Sun]intro, exit videos     
[2022-11-06 Sun]  prerec confirmation/reminder, caption progress caption kickoff 
[2022-11-13 Sun]captions tech check   
[2022-11-20 Sun]captions checkin instructions   
[2022-11-27 Sun]captions last weekend before EmacsConf  watching
@@ -246,7 +270,7 @@ Look for the TO\_CONFIRM status in conf.org, probably include in schedule e-mail -### TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:speakers: +### TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:speakers:sched: (defun emacsconf-mail-schedule (group &optional template) "Send draft schedule. @@ -276,7 +300,7 @@ Look for the TO\_CONFIRM status in conf.org, probably include in schedule e-mail :coordination-note (if (seq-find (lambda (o) (member (plist-get o :slug) '("journalism" "rolodex" "orgsuperlinks" "buttons" "hyperorg" "science"))) (cdr group)) - "I've changed the order slightly from the coordination e-mail I sent you, as the science talk is now on Saturday morning." + "I've changed the order slightly from the coordination e-mail I sent you. The sequence is now journalism - science - rolodex - orgsuperlinks - buttons - hyperorg. science is now second instead of last, and the first two talks are on Sat while the last four are on Sun. That probably means you don't have to coordinate as much, but you can still do so if you would like to build on other people's talks." "") :schedule (mapconcat @@ -398,8 +422,8 @@ Blocked by [Figure out web-based file upload](#upload) - [Make talk pages easy to update when the talk is live](#publish-live):sachac: - [Set up talks on Toobnix and YouTube](#video-platforms):sachac: - [Add category tags and possibly links between talks across 2022 and all previous years](#link-pages):needsowner:wiki: -- [Figure out why ikiwiki runs into complex regular expression issues?](#orgae83275):infra:wiki: -- [Ask speakers for bios or support nudges to include on their talk pages](#org0976d7a) +- [Figure out why ikiwiki runs into complex regular expression issues?](#org3e5ee7c):infra:wiki: +- [Ask speakers for bios or support nudges to include on their talk pages](#org50c4e9c) Ordered by importance. @@ -661,12 +685,12 @@ Also add to watch page You can make a new heading called `# Related talks` - + ### TODO Figure out why ikiwiki runs into complex regular expression issues? :infra:wiki: - + ### TODO Ask speakers for bios or support nudges to include on their talk pages @@ -1376,7 +1400,7 @@ Interested in a shift? Please e-mail and # Other tasks and processes -- [Giving conf.org access to a new volunteer or fake user](#org078de74) +- [Giving conf.org access to a new volunteer or fake user](#org277bbc9) - [As prerecorded talks come in](#prerec-process) - [When a talk is captioned](#when-captioned) - [Other tasks before the conference](#before) @@ -1385,7 +1409,7 @@ Interested in a shift? Please e-mail and - [In case of](#exceptions) - + ## Giving conf.org access to a new volunteer or fake user @@ -1913,7 +1937,7 @@ Probably focus on grabbing the audio first and seeing what's worth keeping Make a table of the form - +
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org index 7547c99c..e64465f0 100644 --- a/2022/organizers-notebook/index.org +++ b/2022/organizers-notebook/index.org @@ -111,19 +111,22 @@ CLOSED: [2022-10-08 Sat 18:55] SCHEDULED: <2022-10-08 Sat> :END: Look for the TO_CONFIRM status in conf.org, probably include in schedule e-mail -*** TODO Plan communication rhythm - -| | Speakers | Volunteers | -| [2022-09-30] | acceptance, reply to confirm | overall priorities | -| [2022-10-09 Sun] | schedule, reply if not okay | infra update | -| [2022-10-16 Sun] | | shifts | -| [2022-10-23 Sun] | file upload instructions | caption training? | -| [2022-10-30 Sun] | | | -| [2022-11-06 Sun] | prerec confirmation/reminder, caption progress | caption kickoff | -| [2022-11-13 Sun] | tech check | | -| [2022-11-20 Sun] | checkin instructions | | -| [2022-11-27 Sun] | last weekend before EmacsConf | | -*** TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:speakers: +*** TODO Plan cadence :email: +:PROPERTIES: +:CUSTOM_ID: cadence +:END: + +| | Work | Speakers | Volunteers | Public | +| [2022-09-30 Fri] | | acceptance, reply to confirm | overall priorities | | +| [2022-10-09 Sun] | | schedule, reply if not okay | infra update | | +| [2022-10-16 Sun] | file upload | | shifts | schedule | +| [2022-10-23 Sun] | etherpad, stream | file upload instructions | caption training? | | +| [2022-10-30 Sun] | intro, exit videos | | | | +| [2022-11-06 Sun] | | prerec confirmation/reminder, caption progress | caption kickoff | | +| [2022-11-13 Sun] | captions | tech check | | | +| [2022-11-20 Sun] | captions | checkin instructions | | | +| [2022-11-27 Sun] | captions | last weekend before EmacsConf | | watching | +*** TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:speakers:sched: SCHEDULED: <2022-10-08 Sat> :PROPERTIES: :CUSTOM_ID: check-sched @@ -158,7 +161,7 @@ GROUP is (email . (talk talk))" :coordination-note (if (seq-find (lambda (o) (member (plist-get o :slug) '("journalism" "rolodex" "orgsuperlinks" "buttons" "hyperorg" "science"))) (cdr group)) - "I've changed the order slightly from the coordination e-mail I sent you, as the science talk is now on Saturday morning." + "I've changed the order slightly from the coordination e-mail I sent you. The sequence is now journalism - science - rolodex - orgsuperlinks - buttons - hyperorg. science is now second instead of last, and the first two talks are on Sat while the last four are on Sun. That probably means you don't have to coordinate as much, but you can still do so if you would like to build on other people's talks." "") :schedule (mapconcat -- cgit v1.2.3