From bba7b01d0bc82e7215d6575bfecbc83fe9554cd7 Mon Sep 17 00:00:00 2001 From: Sacha Chua Date: Sun, 25 Jun 2023 19:36:27 -0400 Subject: add todos to org notebook --- 2023/organizers-notebook.md | 86 ++++++++++++++++++++++++++++++++++++++++++--- 1 file changed, 81 insertions(+), 5 deletions(-) (limited to '2023/organizers-notebook.md') diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md index 4482b951..e16d549a 100644 --- a/2023/organizers-notebook.md +++ b/2023/organizers-notebook.md @@ -1,13 +1,13 @@ [[!sidebar content=""]] -This file is automatically exported from [/2022/organizers-notebook/index.org](/2022/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). +This file is automatically exported from [/2023/organizers-notebook/index.org](/2023/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). # Table of Contents - [Timeline](#timeline) -- [Lessons learned from previous years](#lessons-learned) +- [Phases](#phases) @@ -22,12 +22,51 @@ Last year, these were the actual dates: - Oct 1: acceptances sent - + -# Lessons learned from previous years +# Phases -## CFP and review +## Draft CFP + + +### Considerations + +Ooh, that’s true, we could see if there are parts of the CFP that we +can remove or postpone. Here are some thoughts: + +- We might not need the 10+20+40 structure in the proposal. We did + that before because people tend to propose longer talks, and we had + to do lots of e-mail coordination in order to squeeze everything + into one track. If we’re doing multiple streams, there’s less time + pressure, so we might not need to confuse people with those + requirements. I think it would still be good to nudge people towards + 20 minutes for their prerecorded presentations (separate time for + Q&A) instead of 40 minutes, because it’s good for people’s attention + spans. As an incentive to consider a 5-10 minute talk, we can say + that 5-10 minute videos can be played extra times during the + conference to fill gaps. + - Choices: + - Keep the 10+20+40 structure so that people who want to propose + longer talks are nudged to think about shorter versions + - Strongly nudge people towards 20-minute talks, with repeats as + the incentive for shorter talks and extra coordination/waiting + needed for longer talks. People propose just the talk length + they want (and can optionally propose other talk lengths if they + want to be considered for them). +- We added emergency contact info, public contact info, pronouns, and + introduction to the submission form because we ended up going back + and forth with people in previous years, and sometimes we had + incomplete info and were panicking about how to reach people during + the conference. We could drop this from the submission form and do a + separate speaker information form. + - Choices: + - Talk submission, then speaker information form: less + intimidating for speakers + - Everything in one: easier for organizers + + +### Lessons learned from previous years - Ask for public e-mail or contact information, IRC handle in CFP - Added to submit page. @@ -104,3 +143,40 @@ Last year, these were the actual dates: - I checked with him and the people at his work don’t have a schedule yet, so we should go ahead and plan + +### Other thoughts + +- sachac: bandali likes having the commitment to freedom section in the CFP as a form of activism +- sachac: I thought about pulling the deadline back to Sept 1, but it might be + good to keep it at Sept 14 so that anyone who tends to work with the + schoolyear can still have a little time to work on it. + + +## Distribute CFP + + +### DONE Add proposal review volunteers to emacsconf-submit + +- +- Ask volunteers to e-mail an SSH public key so they can be added via the gitolite-admin repo to the conf.org repo for the year + + +### First announcement + + +#### TODO Remove draft tags :sachac: + + +#### TODO Post on emacsconf-discuss, emacs-tangents :bandali: + + +#### TODO Sticky on reddit.com/r/emacs :zaeph: + + +#### TODO Post in Emacs News :sachac: + +(link to wiki) + + +### Reminder + -- cgit v1.2.3