From d72313d1e76e700b00b64facb18827a5fb09f1a7 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Tue, 20 Sep 2022 15:21:43 -0400
Subject: Remove hardcoded email
---
2022/organizers-notebook.md | 179 ++++++++++++++++++++++---------------------
2022/organizers-notebook.org | 3 -
2 files changed, 92 insertions(+), 90 deletions(-)
(limited to '2022')
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 2273bffa..443ca901 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -3,53 +3,53 @@
# Table of Contents
-- [Current tasks / status](#org6b342d2)
- - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org402e657)
- - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org119f5c7):zaeph:
- - [sacha: add more submissions (CFP deadline Sept 30)](#org57ecdc4):sacha:
- - [sacha: copy things over from previous notebooks](#org57da64d):sacha:
- - [corwin: Double-check Sacha's timezone conversions for availability](#org9669345):corwin:
- - [corwin: Investigate streaming options, maybe OBS in the cloud](#orgd865b69):corwin:
- - [Prepare to export talk information to wiki](#orged29ac9):sacha:
-- [Other tasks and processes](#orgefe113e)
- - [Sacha: Organize volunteer information](#orgb9eafca):sacha:
- - [bandali: Set up file upload](#org55de847):bandali:
- - [Once talks are approved](#org6408f34)
- - [As prerecorded talks come in](#org208f232)
- - [When a talk is captioned](#org111660b)
- - [Other tasks before the conference](#org94d05e0)
- - [During the conference](#orgbb11575)
+- [Current tasks / status](#orgd69d925)
+ - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org1cda62f)
+ - [zaeph: Write preparation instructions and decide on deadline for prerecs](#orge3c4fa5):zaeph:
+ - [sacha: add more submissions (CFP deadline Sept 30)](#orgb83f3a9):sacha:
+ - [sacha: copy things over from previous notebooks](#org28f2445):sacha:
+ - [corwin: Double-check Sacha's timezone conversions for availability](#orgc95b399):corwin:
+ - [corwin: Investigate streaming options, maybe OBS in the cloud](#orgf4d32a6):corwin:
+ - [Prepare to export talk information to wiki](#orgd2f1e16):sacha:
+- [Other tasks and processes](#org7198967)
+ - [Sacha: Organize volunteer information](#org4883fdd):sacha:
+ - [bandali: Set up file upload](#orga8a32f7):bandali:
+ - [Once talks are approved](#org714183d)
+ - [As prerecorded talks come in](#org1acb3f4)
+ - [When a talk is captioned](#orgc18b794)
+ - [Other tasks before the conference](#org01680e3)
+ - [During the conference](#orgd5c51fd)
- [Roles needed](#roles)
- [During each talk](#each-talk)
-- [Communications](#orgd0755d8)
- - [Ask emacsconf-org-private for feedback on early submissions](#org83f6043)
- - [Early speaker notification](#orgd311611)
- - [Option A: Early speaker notification(?)](#orgb19b737)
- - [Option B: Just letting them know it's been postponed](#orgc5929a1)
- - [Future](#orga3bc5fb)
- - [Acceptance](#org1169cc8)
- - [Code](#org0099542)
- - [Template](#org48b7b4a)
- - [Acknowledge pre-rec submission](#org3a7b905)
- - [Captions for approval](#orgfd61c36)
- - [Speakers we haven't confirmed e-mail communications with](#org5c7354d)
- - [Speakers who are missing prerecs](#org873bc59)
- - [Template](#orgff8b872)
- - [Check-in instructions](#org2447cff)
- - [Code](#orgcaafbb9)
- - [E-mail for speakers who are planning to be at the conference](#orgb18ad8c)
- - [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org8d3d8a1)
- - [Last email before the conference](#org101152f)
- - [Thank you, next steps](#org47c59eb)
- - [Code](#org460f7ff)
- - [Text](#org40f658e)
- - [Archive](#orged97eda)
- - [Second announcement: CFP](#org88c9119)
- - [First announcement: CFP](#orgcd960c0)
-- [Supporting code](#org8939d85)
-
-
-<a id="org6b342d2"></a>
+- [Communications](#org4096579)
+ - [Ask emacsconf-org-private for feedback on early submissions](#org5dd0a6a)
+ - [Early speaker notification](#orgc53b127)
+ - [Option A: Early speaker notification(?)](#orgc5b64d4)
+ - [Option B: Just letting them know it's been postponed](#orgba7026e)
+ - [Future](#orgcb9e091)
+ - [Acceptance](#orgf2be03d)
+ - [Code](#orga55575a)
+ - [Template](#org20e76d3)
+ - [Acknowledge pre-rec submission](#org55dec22)
+ - [Captions for approval](#orgd08cd41)
+ - [Speakers we haven't confirmed e-mail communications with](#org8953f33)
+ - [Speakers who are missing prerecs](#orgad01f04)
+ - [Template](#org1059aa2)
+ - [Check-in instructions](#orga199b1b)
+ - [Code](#orgb2fdc34)
+ - [E-mail for speakers who are planning to be at the conference](#org65ef9d7)
+ - [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org03714e2)
+ - [Last email before the conference](#org8ef5732)
+ - [Thank you, next steps](#org0d4334d)
+ - [Code](#orgd152ec0)
+ - [Text](#orgc2bff65)
+ - [Archive](#org42a43e5)
+ - [Second announcement: CFP](#orga13628c)
+ - [First announcement: CFP](#orgcf40f0c)
+- [Supporting code](#org99196b5)
+
+
+<a id="orgd69d925"></a>
# Current tasks / status
@@ -132,12 +132,12 @@ Planned dates and phases:
</table>
-<a id="org402e657"></a>
+<a id="org1cda62f"></a>
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgd311611), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgc53b127), Oct 7 for everything
-<a id="org119f5c7"></a>
+<a id="orge3c4fa5"></a>
## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph:
@@ -151,51 +151,51 @@ We need time after the prerecs get submitted to:
zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
-<a id="org57ecdc4"></a>
+<a id="orgb83f3a9"></a>
## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha:
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-<a id="org57da64d"></a>
+<a id="org28f2445"></a>
## INPROGRESS sacha: copy things over from previous notebooks :sacha:
-<a id="org9669345"></a>
+<a id="orgc95b399"></a>
## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin:
-<a id="orgd865b69"></a>
+<a id="orgf4d32a6"></a>
## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin:
- Issue: zaeph was dropping frames
-<a id="orged29ac9"></a>
+<a id="orgd2f1e16"></a>
## TODO Prepare to export talk information to wiki :sacha:
-<a id="orgefe113e"></a>
+<a id="org7198967"></a>
# Other tasks and processes
-<a id="orgb9eafca"></a>
+<a id="org4883fdd"></a>
## DONE Sacha: Organize volunteer information :sacha:
-<a id="org55de847"></a>
+<a id="orga8a32f7"></a>
## TODO bandali: Set up file upload :bandali:
-<a id="org6408f34"></a>
+<a id="org714183d"></a>
## Once talks are approved
@@ -205,7 +205,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Confirm e-mail communication with all of the speakers
-<a id="org208f232"></a>
+<a id="org1acb3f4"></a>
## As prerecorded talks come in
@@ -216,21 +216,21 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
-<a id="org111660b"></a>
+<a id="orgc18b794"></a>
## When a talk is captioned
-
-<a id="org94d05e0"></a>
+<a id="org01680e3"></a>
## Other tasks before the conference
- Coordinate volunteer schedules so all the roles are covered
-<a id="orgbb11575"></a>
+<a id="orgd5c51fd"></a>
## During the conference
@@ -241,15 +241,20 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
### Roles needed
+Each role comprises different responsibilities. A person may have multiple roles.
+
- Streamer
- Send the combined stream to Icecast for broadcasting
- Director (possibly same as streamer)
- Switch scenes, manage audio volumes as needed
+ - Provide timekeeping information to host (especially go-live countdowns)
- Host
- Introduce talks and speakers
- Read questions
- Give time warnings
- Thank speakers and transition to next talk
+- Timekeeper (possibly same as host)
+ - Manage time based on all available information (prerecs durations, speakers not showing up, etc.)
- Check in
- Notice speakers checking into IRC
- Get them into the correct room and help them doublecheck their audio and video quality
@@ -281,12 +286,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Volunteers: making sure questions get posted somewhere the speaker can see them
-<a id="orgd0755d8"></a>
+<a id="org4096579"></a>
# Communications
-<a id="org83f6043"></a>
+<a id="org5dd0a6a"></a>
## TODO Ask emacsconf-org-private for feedback on early submissions
@@ -311,14 +316,14 @@ Thanks!
Sacha
-<a id="orgd311611"></a>
+<a id="orgc53b127"></a>
## TODO Early speaker notification
We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
-<a id="orgb19b737"></a>
+<a id="orgc5b64d4"></a>
### TODO Option A: Early speaker notification(?)
@@ -359,7 +364,7 @@ Thank you so much!
Sacha
-<a id="orgc5929a1"></a>
+<a id="orgba7026e"></a>
### TODO Option B: Just letting them know it's been postponed
@@ -372,17 +377,17 @@ for your patience!
Sacha
-<a id="orga3bc5fb"></a>
+<a id="orgcb9e091"></a>
## Future
-<a id="org1169cc8"></a>
+<a id="orgf2be03d"></a>
### Acceptance
-<a id="org0099542"></a>
+<a id="orga55575a"></a>
#### Code
@@ -440,7 +445,7 @@ Sacha
(save-excursion (conf-replace-plist-in-string attrs (plist-get attrs :body)))))
-<a id="org48b7b4a"></a>
+<a id="org20e76d3"></a>
#### Template
@@ -471,7 +476,7 @@ EmacsConf organization team
P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying.
-<a id="org3a7b905"></a>
+<a id="org55dec22"></a>
### Acknowledge pre-rec submission
@@ -504,7 +509,7 @@ P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying.
"Thank you so much for all the work you put into preparing a talk for EmacsConf ${year}, and thank you for submitting the prerecorded video before the conference!\n\nSacha"))))
-<a id="orgfd61c36"></a>
+<a id="orgd08cd41"></a>
### Captions for approval
@@ -520,7 +525,7 @@ for your contribution!
Sacha
-<a id="org5c7354d"></a>
+<a id="org8953f33"></a>
### Speakers we haven't confirmed e-mail communications with
@@ -565,7 +570,7 @@ Sacha Chua
(Please use Reply to All to keep emacsconf-submit@gnu.org in the loop. Thanks!)
-<a id="org873bc59"></a>
+<a id="orgad01f04"></a>
### Speakers who are missing prerecs
@@ -586,7 +591,7 @@ Sacha Chua
(conf-get-talk-info))))))
-<a id="orgff8b872"></a>
+<a id="org1059aa2"></a>
#### Template
@@ -642,7 +647,7 @@ stream for you. Hope to hear from you soon!
Sacha
-<a id="org2447cff"></a>
+<a id="orga199b1b"></a>
### Check-in instructions
@@ -660,7 +665,7 @@ Goals:
- They’re joined by the streamer and host.
-<a id="orgcaafbb9"></a>
+<a id="orgb2fdc34"></a>
#### Code
@@ -717,7 +722,7 @@ Slightly more complex because of the conditionals
(buffer-list)))
-<a id="orgb18ad8c"></a>
+<a id="org65ef9d7"></a>
#### E-mail for speakers who are planning to be at the conference
@@ -745,7 +750,7 @@ Looking forward to seeing you soon!
Sacha
-<a id="org8d3d8a1"></a>
+<a id="org03714e2"></a>
#### E-mail for speakers who are not planning to be around, but who have sent us their prerecs
@@ -767,7 +772,7 @@ Thank you again for being part of EmacsConf ${year}!
Sacha
-<a id="org101152f"></a>
+<a id="org8ef5732"></a>
### Last email before the conference
@@ -786,12 +791,12 @@ Sacha
> also be the time at which the talk will be made available on the same page.
-<a id="org47c59eb"></a>
+<a id="org0d4334d"></a>
### Thank you, next steps
-<a id="org460f7ff"></a>
+<a id="orgd152ec0"></a>
#### Code
@@ -823,7 +828,7 @@ Sacha
(plist-get template :body)))))))
-<a id="org40f658e"></a>
+<a id="orgc2bff65"></a>
#### Text
@@ -853,12 +858,12 @@ Thanks again for speaking at EmacsConf!
Sacha
-<a id="orged97eda"></a>
+<a id="org42a43e5"></a>
## Archive
-<a id="org88c9119"></a>
+<a id="orga13628c"></a>
### DONE Second announcement: CFP
@@ -889,7 +894,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists cc'd on this message. Thank you.
-<a id="orgcd960c0"></a>
+<a id="orgcf40f0c"></a>
### DONE First announcement: CFP
@@ -919,7 +924,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists Cc'd on this message. Thank you.
-<a id="org8939d85"></a>
+<a id="org99196b5"></a>
# Supporting code
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 41f3c2a4..6f7e0255 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -458,9 +458,6 @@ Sacha
*** Check-in instructions
:PROPERTIES:
:SUBJECT: Getting ready for EmacsConf ${year}
-:CC: zaeph@zaeph.net
-:MAIL_FOLLOWUP_TO: sacha@sachachua.com, zaeph@zaeph.net
-:REPLY_TO: sacha@sachachua.com, zaeph@zaeph.net
:END:
Goals:
--
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