From e244e86b3bddbc55f7e91f951ebed2e5a8244a3e Mon Sep 17 00:00:00 2001 From: Sacha Chua Date: Tue, 20 Sep 2022 14:48:24 -0400 Subject: Try with Org TOC --- 2022/organizers-notebook.md | 76 +++++++++++++++++++++++++++++++++++++++++++-- 1 file changed, 74 insertions(+), 2 deletions(-) (limited to '2022/organizers-notebook.md') diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index 2782bfaa..ce76e519 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -1,7 +1,35 @@ -[[!toc levels=4]] +# Table of Contents + +- [Current tasks / status](#org99714f7) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha: + - [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin: + - [Prepare to export talk information to wiki](#orgb9f0cf3):sacha: +- [Other tasks and processes](#orgf14e346) + - [Sacha: Organize volunteer information](#orgaa75d0d):sacha: + - [bandali: Set up file upload](#orgbe79100):bandali: + - [Once talks are approved](#orgeab42ef) + - [As prerecorded talks come in](#org8cd3a54) + - [Other tasks before the conference](#org675a928) + - [During the conference](#org3757e88) + - [Roles needed](#roles) + - [During each talk](#each-talk) +- [Communications](#org959e3aa) + - [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b) + - [Early speaker notification](#org2774a42) + - [Option A: Early speaker notification(?)](#org9f79c66) + - [Option B: Just letting them know it's been postponed](#org5da558a) + - [Second announcement: CFP](#orgbcc8afd) + - [First announcement: CFP](#orgbf7a6f4) + + + + # Current tasks / status Planned dates and phases: @@ -83,8 +111,12 @@ Planned dates and phases: -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgad6dc6c), Oct 7 for everything + + +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything + + ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -98,31 +130,47 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs + + ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 + + ## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: + + ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames + + ## TODO Prepare to export talk information to wiki :sacha: + + # Other tasks and processes + + ## DONE Sacha: Organize volunteer information :sacha: + + ## TODO bandali: Set up file upload :bandali: + + ## Once talks are approved - Publish initial talk information pages @@ -131,6 +179,8 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers + + ## As prerecorded talks come in - Sacha: Parcel out captioning work to volunteers, help them get set up @@ -138,16 +188,22 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) + + ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered + + ## During the conference - Volunteer: Check in speaker for live Q&A, make sure audio/video works + + ### Roles needed - Streamer @@ -179,15 +235,21 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Nice to have: Update the schedule to reflect changes throughout the day + + ### During each talk - Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible - Volunteers: making sure questions get posted somewhere the speaker can see them + + # Communications + + ## TODO Ask emacsconf-org-private for feedback on early submissions The EmacsConf 2022 CFP was extended to Sept 30 with notifications to @@ -211,11 +273,15 @@ Thanks! Sacha + + ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. + + ### TODO Option A: Early speaker notification(?) Hi, $name! @@ -255,6 +321,8 @@ Thank you so much! Sacha + + ### TODO Option B: Just letting them know it's been postponed Hi, $name! @@ -266,6 +334,8 @@ for your patience! Sacha + + ## DONE Second announcement: CFP Dear fellow Emacsians, @@ -295,6 +365,8 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. + + ## DONE First announcement: CFP Dear fellow Emacsians, -- cgit v1.2.3