From 1031c2ea4bc04693a9b91c5acaedfa9b3fecb705 Mon Sep 17 00:00:00 2001 From: Sacha Chua Date: Tue, 20 Sep 2022 14:38:26 -0400 Subject: Add tasks --- 2022/organizers-notebook.md | 122 +++++++++++++++++++++++++++++++++++++++++--- 1 file changed, 116 insertions(+), 6 deletions(-) (limited to '2022/organizers-notebook.md') diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index bd55eec9..853ff45b 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -4,8 +4,86 @@ # Current tasks / status +Planned dates and phases: -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgcd41f5e), Oct 7 for everything + + + +++ ++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
[2022-09-26 Mon]Yes/no decisions for original submissions
[2022-09-30 Fri]Original speaker notification date
[2022-09-26 Mon]Yes/no decisions for original submissions
[2022-10-15 Sat]New speaker notification date
[2022-10-31 Mon]Schedule published
[2022-10-30 Sun]Ask early submitters if they can start
[2022-11-05 Sat]Target date to receive prerecs; earlier is better
 zaeph: reencode videos
 sachac: prepare talks for captioning
 volunteers: tech checks, captions
2022-12-03, 2022-12-04Conference
+ + +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org398427b), Oct 7 for everything ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -20,21 +98,26 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -## WAITING for more submissions (CFP deadline Sept 30) +## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -## TODO Corwin: Double-check Sacha's timezone conversions for availability +## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: -# Other tasks and processes +## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: +- Issue: zaeph was dropping frames -## DONE Sacha: Organize volunteer information :sacha: +## TODO Prepare to export talk information to wiki :sacha: -## TODO bandali: Finalize recording instructions :bandali: + +# Other tasks and processes + + +## DONE Sacha: Organize volunteer information :sacha: ## TODO bandali: Set up file upload :bandali: @@ -74,6 +157,33 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the # Communications +## TODO Ask emacsconf-org-private for feedback on early submissions + +Hi everyone! + +The EmacsConf 2022 CFP was extended to Sept 30 with notifications to +go out on Oct 15. $count talks were submitted before the original CFP +deadline of Sept 18. As a courtesy to people who got their stuff +together in a timely manner and to give them extra time to prepare a +prerecorded talk (which might also translate into extra time for us to +process and caption the talks), I'd like to send acceptances and +tentative time allotments by Sept 30. + +I've added the talks to $private-git and included a summary below. + +$list-of-talks$ + +If there's anything that you want to say **no** to or ask questions about, +please reply to $org-private by **Sept 23**. + +I've also attached an Org file with the talk abstracts so that you can +review it even if you don't have access to $private-git . + +Otherwise, if it's up to me, I'm going to stuff everything in. Mwahahaha! =) + +Sacha + + ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -- cgit v1.2.3