From edbb4c029dc658aa7d5a59e1520e81e988bff372 Mon Sep 17 00:00:00 2001
From: Sacha Chua <sacha@sachachua.com>
Date: Sun, 29 Nov 2020 10:00:51 -0500
Subject: Update notebook

---
 2020/organizers-notebook.org | 29 +++++++++++++++++------------
 1 file changed, 17 insertions(+), 12 deletions(-)

(limited to '2020/organizers-notebook.org')

diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index f72b7380..70b8f607 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -10,16 +10,16 @@
   - After the conference: conference has ended, we'll take some time to prepare the recording
 * Workflows
   
-** If we have four rooms
-  
- O1 - main organizer, O2 - secondary organizer or volunteer
+O1 - main organizer, O2 - secondary organizer or volunteer
 
 *** Overview
- - Check in via IRC, 4 rooms
+ - Check in via IRC at #emacsconf-org
 *** Before the conference
  - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- - Turn on audio alert
  - Install Mute Tab extension if desired
+*** Start of streaming
+ - O1 starts streaming
+ - O2 starts low-resolution mirror (see infra.org in private wiki)
 *** Tech check
  - Explain process
  - Test audio, webcam, screensharing, collaborative pad
@@ -29,21 +29,26 @@
  - Speaker joins talk room
  - O2 makes speaker presenter and moderator, does tech check
  - Speaker tries screen sharing and webcam
+ - O2 briefs speaker on process, including having the speaker say their name clearly and do a quick intro to their talk
  - O2 notifies O1 with link to the talk room
  - O1 joins meeting and gives go-ahead
  - O2 starts recording in BBB
  - O2 announces on IRC
 *** During the presentation
- - Speaker presents, keeping an eye on the collaborative pad for questions
- - O1 stays with speaker to help with questions and timing
+ - OR:
+   - Live presentation? 
+     - Speaker presents, keeping an eye on the collaborative pad for questions
+     - O1 stays with speaker to stream and to help with questions and timing
+   - Prerecorded? O1 plays prerecorded video on computer
  - If there is another speaker, O2 moves to next room for setup
-*** After the presentation
- - O1 announces next steps
+*** Q&A
+ - O1 joins speaker's room if not already there
+ - O1 gives go-ahead to start Q&A
+ - Speaker reads questions off the pad or gets questions from O1
  - O1 goes to next talk when ready
- - Speaker continues with extended presentation if they want - will be recorded
 *** Scenarios
 **** Prerecorded presentations
 - Amin will play it on his computer and stream from there
 **** Tech issues
- - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
- - Stream a technical issues slide to the end point
+- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
+- Stream a technical issues slide to the end point
-- 
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