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-rw-r--r--2020/organizers-notebook.org30
1 files changed, 7 insertions, 23 deletions
diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index cefc4200..925e2f8b 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -8,12 +8,6 @@
- Speaker checked in
- After the presentation: pointer to main conference stream
- After the conference: conference has ended, we'll take some time to prepare the recording
-* Tasks
-** DONE Assign IDs
- CLOSED: [2020-10-20 Tue 00:38]
- :LOGBOOK:
- - State "DONE" from "TODO" [2020-10-20 Tue 00:38]
- :END:
* Workflows
** If we have four rooms
@@ -22,9 +16,6 @@
*** Overview
- Check in via IRC, 4 rooms
- - 4 rooms streamed as room mounts.
- - Individual talks have fallback mount of room mount.
- - O1 streams from room or sets appropriate mount as fallback mount for main conference stream
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- Turn on audio alert
@@ -33,29 +24,22 @@
- Explain process
- Test audio, webcam, screensharing, collaborative pad
*** Shortly before the presentation
- - Speaker joins green room (O2 home room). O2 gets alert
+ - Speaker checks in via IRC
- O2 directs speaker to available room
- Speaker joins talk room
- - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check
- - Speaker tries screen sharing and webcam, then returns to uploaded presentation
- - O2 starts secondary stream and recording, checks individual page
+ - O2 makes speaker presenter and moderator, does tech check
+ - Speaker tries screen sharing and webcam
- O2 notifies O1 with link to the talk room
- - O1 joins meeting
- - O1 sets conference stream to individual talk endpoint
+ - O1 joins meeting and gives go-ahead
- O2 starts recording in BBB
*** During the presentation
- Speaker presents, keeping an eye on the collaborative pad for questions
- O1 stays with speaker to help with questions and timing
- - O2 stays with speaker to stream to room source
- - If there is another speaker, another organizer (O3) helps with the tech check
+ - If there is another speaker, O2 moves to next room for setup
*** After the presentation
- - O1 announces next steps: If you want to continue the conversation, go to the individual talk page
+ - O1 announces next steps
- O1 goes to next talk when ready
- - Speaker continues with extended presentation if they want
- - O2 stays in room
-*** After the extended presentation (if any)
- - If we figure out how to have the recorder/streamer be another user, speaker removes the recorder/streamer user to end the stream and recording, and speaker stops the BBB recording
- - Alternatively, O2 stays in room, stops the BBB recording, notifies #emacsconf-org that the room is available, and looks for the next speaker to set up
+ - Speaker continues with extended presentation if they want - will be recorded
*** Scenarios
**** Prerecorded presentations
- O1 streams presentation to both endpoints (is there a neat command-line way to do this?)