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diff --git a/2019/prepare.md b/2019/prepare.md new file mode 100644 index 00000000..586585a7 --- /dev/null +++ b/2019/prepare.md @@ -0,0 +1,117 @@ +[[!meta title="Notes on Preparing Your Talk"]] + +This page contains notes for our speakers on preparing their talks and +presentations. Please read through the list and consider it while +preparing your talk. If you have any questions, concerns, or +suggestions please write to <emacsconf-submit@gnu.org> or email me +directly at <bandali@gnu.org>. + +Note: being part of a wiki, this page is subject to change (including +by you!); please check back every now and again for any changes and +updates. + +### Code of conduct + +First and foremost, we ask that you review our [[code of +conduct|conduct]] when preparing your talk to make sure we're all on +the same page and strive to make the event a great experience for all. +We would be happy to chat with you if you're unsure about whether your +talk or presentation style meets the guidelines laid out in the code +of conduct. You can email Sacha Chua at <sacha@sachachua.com> to chat +more about this. + +### Prerecording of lightning talks + +If you're giving a lighting talk, we ask that you please prepare a +prerecorded version and send it to us by **October 19** the latest, +two weeks before the conference. + +See the [[**tips**|tips]] page for more on how to record a screencast. + +Per GNU Project's [Guide to +Formats](//audio-video.gnu.org/docs/formatguide.html), we prefer to +receive prerecorded videos in formats unencumbered by software +patents, such as: + +- `video/ogg`: video files encoded with the Theora video codec, + encapsulated in an Ogg transport layer, with `.ogg` or `.ogv` file + extension. +- `video/webm`: WebM-encoded video files, with `.webm` file extension. + +However, if for one reason or another you're unable to send us your +prerecorded video in one of the above formats, you may submit them in +other formats, like MPEG-4 (`.mp4`), and we will try to convert them +to our preferred formats on your behalf. + +Send your prerecording(s) to <bandali@gnu.org>. Please make sure to +name a free license of your choosing for your video to be released +under, as explained in the next section. + +Note: If your email happens to exceed the message size limit of the +gnu.org mail server, please send me another email to arrange for an +alternative submission method. + +### License for talks and presentations + +We believe in free culture and that creative works everywhere should +be free. See the following to learn more about free culture and free +works: + +- <https://questioncopyright.org/what_is_free_culture> +- <https://freedomdefined.org/Definition> +- <https://creativecommons.org/share-your-work/public-domain/freeworks/> + +As such, we would like to release video recordings from the conference +under a free license, such as [CC BY-SA +4.0](https://creativecommons.org/licenses/by-sa/4.0/). If you're +giving a lightning talk, please name a free license of your choosing +to release the video under when sending us (pre)recordings of your +talk(s). If you're not giving a lightning talk and/or not sending us +prerecorded video(s), we still need you to let us know which license +to release the recording of your live presentation under. + +If you have any questions about licenses and choosing a license for +your talk, don't hesitate to write to <bandali@gnu.org>. + +### Office hours for video call tech-checks + +We are planning on using [Jitsi Meet](https://meet.jit.si) for the +video calls with speakers delivering their presentations. Jitsi Meet +is an in-browser web application, so you wouldn't need to install +anything else besides a web browser. + +We would like to hold 'office hours' for speakers who want to try out +using Jitsi Meet with us before the conference. The office hours will +likely be on Saturdays or Sundays, but we'd be happy to try and work +out another time if that doesn’t work for a speaker. + +To schedule a short tech-check, email one of the people on this list: + +- Amin Bandali <bandali@gnu.org> +- Damien Cassou <damien@cassou.me> +- Greg Farough <gregf@gnu.org> + +If you'd like to help out with the tech-checks, feel free to add your +name and email to the above list, and email me so we can coordinate. + +### Official Zürich satellite/sister event + +The awesome folks at 200ok have talked to us and put together a +satellite/sister event for EmacsConf 2019 at their Zürich office on +the day of the conference! As the official EmacsConf2019 Zürich +satellite, they will be following and watching the livestream +remotely, and can feature a selection of additional live talks +parallel to the main track as well. See the [announcement on +emacsconf-discuss](//lists.gnu.org/archive/html/emacsconf-discuss/2019-09/msg00010.html) +or on the [200ok +blog](//200ok.ch/posts/2019-09-17_announcing_the_official_emacsconf_zurich_satellite.html). + +If you'd like to present your talk at the Zürich track, please email +<bandali@gnu.org> _and_ <alain@200ok.ch> as soon as possible so we can +arrange the schedules. + +Since space in the Zürich location is limited, if you'd like to attend +in person please **make sure to RSVP** either by emailing +<emacsconf-register@gnu.org> or using the meetup link on the 200ok +announcement blog post. When sending your RSVP, please also include a +copy of your submitted proposal. |