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-rw-r--r--2022/organizers-notebook.md89
-rw-r--r--2022/organizers-notebook.org3
2 files changed, 49 insertions, 43 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index ce76e519..0a4344fb 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -3,32 +3,32 @@
# Table of Contents
-- [Current tasks / status](#org99714f7)
- - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359)
- - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph:
- - [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha:
- - [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin:
- - [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin:
- - [Prepare to export talk information to wiki](#orgb9f0cf3):sacha:
-- [Other tasks and processes](#orgf14e346)
- - [Sacha: Organize volunteer information](#orgaa75d0d):sacha:
- - [bandali: Set up file upload](#orgbe79100):bandali:
- - [Once talks are approved](#orgeab42ef)
- - [As prerecorded talks come in](#org8cd3a54)
- - [Other tasks before the conference](#org675a928)
- - [During the conference](#org3757e88)
+- [Current tasks / status](#orgf14a3e8)
+ - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org51a82ee)
+ - [zaeph: Write preparation instructions and decide on deadline for prerecs](#orgea044bb):zaeph:
+ - [sacha: add more submissions (CFP deadline Sept 30)](#orgf265776):sacha:
+ - [corwin: Double-check Sacha's timezone conversions for availability](#orgea58299):corwin:
+ - [corwin: Investigate streaming options, maybe OBS in the cloud](#org37c8814):corwin:
+ - [Prepare to export talk information to wiki](#orgbc3cdfd):sacha:
+- [Other tasks and processes](#orge3845f9)
+ - [Sacha: Organize volunteer information](#orgaaed6fe):sacha:
+ - [bandali: Set up file upload](#orgbe2a704):bandali:
+ - [Once talks are approved](#org0bffd54)
+ - [As prerecorded talks come in](#org1ab1993)
+ - [Other tasks before the conference](#orgdd0dce2)
+ - [During the conference](#org58d4c71)
- [Roles needed](#roles)
- [During each talk](#each-talk)
-- [Communications](#org959e3aa)
- - [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b)
- - [Early speaker notification](#org2774a42)
- - [Option A: Early speaker notification(?)](#org9f79c66)
- - [Option B: Just letting them know it's been postponed](#org5da558a)
- - [Second announcement: CFP](#orgbcc8afd)
- - [First announcement: CFP](#orgbf7a6f4)
+- [Communications](#orgb4d9ac0)
+ - [Ask emacsconf-org-private for feedback on early submissions](#org326c084)
+ - [Early speaker notification](#org15d6721)
+ - [Option A: Early speaker notification(?)](#orgd0155b2)
+ - [Option B: Just letting them know it's been postponed](#org8fe7046)
+ - [Second announcement: CFP](#org455145e)
+ - [First announcement: CFP](#org595e067)
-<a id="org99714f7"></a>
+<a id="orgf14a3e8"></a>
# Current tasks / status
@@ -111,12 +111,12 @@ Planned dates and phases:
</table>
-<a id="org655e359"></a>
+<a id="org51a82ee"></a>
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org15d6721), Oct 7 for everything
-<a id="org5c6a42f"></a>
+<a id="orgea044bb"></a>
## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph:
@@ -130,46 +130,46 @@ We need time after the prerecs get submitted to:
zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
-<a id="org04d1504"></a>
+<a id="orgf265776"></a>
## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha:
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-<a id="orgbfe0ec8"></a>
+<a id="orgea58299"></a>
## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin:
-<a id="org4ef0fec"></a>
+<a id="org37c8814"></a>
## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin:
- Issue: zaeph was dropping frames
-<a id="orgb9f0cf3"></a>
+<a id="orgbc3cdfd"></a>
## TODO Prepare to export talk information to wiki :sacha:
-<a id="orgf14e346"></a>
+<a id="orge3845f9"></a>
# Other tasks and processes
-<a id="orgaa75d0d"></a>
+<a id="orgaaed6fe"></a>
## DONE Sacha: Organize volunteer information :sacha:
-<a id="orgbe79100"></a>
+<a id="orgbe2a704"></a>
## TODO bandali: Set up file upload :bandali:
-<a id="orgeab42ef"></a>
+<a id="org0bffd54"></a>
## Once talks are approved
@@ -179,7 +179,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Confirm e-mail communication with all of the speakers
-<a id="org8cd3a54"></a>
+<a id="org1ab1993"></a>
## As prerecorded talks come in
@@ -188,14 +188,14 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
-<a id="org675a928"></a>
+<a id="orgdd0dce2"></a>
## Other tasks before the conference
- Coordinate volunteer schedules so all the roles are covered
-<a id="org3757e88"></a>
+<a id="org58d4c71"></a>
## During the conference
@@ -217,6 +217,9 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Thank speakers and transition to next talk
- Check in
- Notice speakers checking into IRC
+ - Get them into the correct room and help them doublecheck their audio and video quality
+ - Troubleshoot as needed
+ - Notify host about next room to join
- Follow up with speakers who haven't checked in yet
- Questions
- Copy questions from IRC and the pad to wherever the host and speaker are looking
@@ -243,12 +246,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Volunteers: making sure questions get posted somewhere the speaker can see them
-<a id="org959e3aa"></a>
+<a id="orgb4d9ac0"></a>
# Communications
-<a id="orgeac8f9b"></a>
+<a id="org326c084"></a>
## TODO Ask emacsconf-org-private for feedback on early submissions
@@ -273,14 +276,14 @@ Thanks!
Sacha
-<a id="org2774a42"></a>
+<a id="org15d6721"></a>
## TODO Early speaker notification
We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
-<a id="org9f79c66"></a>
+<a id="orgd0155b2"></a>
### TODO Option A: Early speaker notification(?)
@@ -321,7 +324,7 @@ Thank you so much!
Sacha
-<a id="org5da558a"></a>
+<a id="org8fe7046"></a>
### TODO Option B: Just letting them know it's been postponed
@@ -334,7 +337,7 @@ for your patience!
Sacha
-<a id="orgbcc8afd"></a>
+<a id="org455145e"></a>
## DONE Second announcement: CFP
@@ -365,7 +368,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists cc'd on this message. Thank you.
-<a id="orgbf7a6f4"></a>
+<a id="org595e067"></a>
## DONE First announcement: CFP
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index f52f9c72..5b7ea341 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -84,6 +84,9 @@ DEADLINE: <2022-10-28 Fri>
- Thank speakers and transition to next talk
- Check in
- Notice speakers checking into IRC
+ - Get them into the correct room and help them doublecheck their audio and video quality
+ - Troubleshoot as needed
+ - Notify host about next room to join
- Follow up with speakers who haven't checked in yet
- Questions
- Copy questions from IRC and the pad to wherever the host and speaker are looking