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-rw-r--r--2025/organizers-notebook.md14
-rw-r--r--2025/organizers-notebook/index.org40
2 files changed, 17 insertions, 37 deletions
diff --git a/2025/organizers-notebook.md b/2025/organizers-notebook.md
index 7aaab2ae..69239ef7 100644
--- a/2025/organizers-notebook.md
+++ b/2025/organizers-notebook.md
@@ -13,7 +13,7 @@ You might also like the [general organizers' notebook](/organizers-notebook) and
- [Communications plan](#comms)
- [Good/better/best](#good-better-best)
- [Phases](#phases)
- - [Set up organizers notebook](#orgfb1a81e)
+ - [Set up organizers notebook](#org965ed4e)
- [Draft CFP](#cfp)
- [Draft schedule](#draft-schedule)
- [Prepare shift calendar, ask people to sign up](#shifts)
@@ -218,7 +218,7 @@ interests you!
# Phases
-<a id="orgfb1a81e"></a>
+<a id="org965ed4e"></a>
## DONE Set up organizers notebook
@@ -272,7 +272,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
Saturday Dec 6 2025
-<table id="org41669c9">
+<table id="org4b1f399">
<colgroup>
@@ -358,9 +358,9 @@ Saturday Dec 6 2025
</tbody>
</table>
-Sunday Dec 7 2024
+Sunday Dec 7 2025
-<table id="org4d31e61">
+<table id="orgbaba352">
<colgroup>
@@ -463,8 +463,8 @@ Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and
(cdr (cadr day)))
))
(list
- (list "sat" sat "2024-12-07")
- (list "sun" sun "2024-12-08"))))))
+ (list "sat" sat "2025-12-07")
+ (list "sun" sun "2025-12-08"))))))
<a id="intros"></a>
diff --git a/2025/organizers-notebook/index.org b/2025/organizers-notebook/index.org
index 18a572d9..bddb1079 100644
--- a/2025/organizers-notebook/index.org
+++ b/2025/organizers-notebook/index.org
@@ -261,7 +261,7 @@ Saturday Dec 6 2025
| Dev AM | 10:00 | 12:00 | | | | | | |
| Dev PM | 13:00 | 17:00 | | | | | | |
-Sunday Dec 7 2024
+Sunday Dec 7 2025
#+NAME: sunday-shifts
| | Start | End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
@@ -322,14 +322,14 @@ Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] an
(cdr (cadr day)))
))
(list
- (list "sat" sat "2024-12-07")
- (list "sun" sun "2024-12-08"))))))
+ (list "sat" sat "2025-12-07")
+ (list "sun" sun "2025-12-08"))))))
#+end_src
#+RESULTS:
:results:
-(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2024-12-07T09:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-gen" :track "General" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-am-dev" :track "Development" :start "2024-12-07T10:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-dev" :track "Development" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sun-am-gen" :track "General" :start "2024-12-08T09:00:00-0500" :end "2024-12-08T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac") (list :id "sun-pm-gen" :track "General" :start "2024-12-08T13:00:00-0500" :end "2024-12-08T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac")))
+(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2025-12-07T09:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-gen" :track "General" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sat-am-dev" :track "Development" :start "2025-12-07T10:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-dev" :track "Development" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sun-am-gen" :track "General" :start "2025-12-08T09:00:00-0500" :end "2025-12-08T12:00:00-0500") (list :id "sun-pm-gen" :track "General" :start "2025-12-08T13:00:00-0500" :end "2025-12-08T17:00:00-0500")))
:end:
@@ -610,7 +610,6 @@ Thanks for coming to EmacsConf 2025.
- [ ] Mumble: Can join from my phone, can speak on stream
** TODO [#A] BigBlueButton
-DEADLINE: <2024-11-15 Fri>
:PROPERTIES:
:CREATED: [2024-11-02 Sat 11:38]
:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton
@@ -620,7 +619,6 @@ DEADLINE: <2024-11-15 Fri>
- [[https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton][Installation notes from last year]]
*** TODO Create meeting rooms for each speaker
-SCHEDULED: <2024-11-15 Fri>
:PROPERTIES:
:CREATED: [2024-11-02 Sat 11:50]
:Effort: 0:30
@@ -643,21 +641,15 @@ SCHEDULED: <2025-12-13 Sat>
[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-backing-up-bbb][Backing up BBB]]
*** TODO Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting
-SCHEDULED: <2024-11-28 Thu>
:PROPERTIES:
-:CREATED: [2024-11-28 Thu 11:12]
:Effort: 0:30
:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-set-up-moderator-access-codes-for-all-the-meeting-rooms-and-make-it-so-people-can-start-the-meeting
:END:
-:LOGBOOK:
-CLOCK: [2024-11-28 Thu 12:13]--[2024-11-28 Thu 13:10] => 0:57
-:END:
[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-setting-up-moderator-access-codes][Setting up moderator access codes]]
*** TODO Check BBB audio from my phone
SCHEDULED: <2025-11-21 Fri>
:PROPERTIES:
-:CREATED: [2024-11-19 Tue 15:39]
:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-check-bbb-audio-from-my-phone
:END:
*** Customize BigBlueButton branding
@@ -677,9 +669,6 @@ keep backup copy as it will be overwritten when bbb-conf is called
:Effort: 0:30
:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-default-welcome-message
:END:
-:LOGBOOK:
-CLOCK: [2024-11-20 Wed 12:21]--[2024-11-20 Wed 12:46] => 0:25
-:END:
https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message
**** TODO [#C] Change html5 title
:PROPERTIES:
@@ -726,9 +715,8 @@ https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-caption
:END:
*** TODO Switch public media to unprotected root before the conference
-SCHEDULED: <2024-11-29 Fri>
+SCHEDULED: <2025-11-29 Sat>
:PROPERTIES:
-:CREATED: [2024-11-12 Tue 14:18]
:CUSTOM_ID: check-emacsconf-infrastructure-media-switch-public-media-to-unprotected-root-before-the-conference
:END:
@@ -775,9 +763,8 @@ ansible-playbook -i inventory.yml prod-playbook.yml --tags publish
:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-the-main-index
:END:
** TODO Do a dry run
-SCHEDULED: <2024-11-22 Fri>
+SCHEDULED: <2025-11-22 Sat>
:PROPERTIES:
-:CREATED: [2024-11-02 Sat 11:40]
:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run
:END:
*** TODO Generate all the test assets
@@ -785,13 +772,9 @@ SCHEDULED: <2024-11-22 Fri>
:Effort: 0:15
:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-generate-all-the-test-assets
:END:
-:LOGBOOK:
-CLOCK: [2024-11-06 Wed 18:47]--[2024-11-06 Wed 18:52] => 0:05
-:END:
*** TODO Test connecting to VNC and streaming via OBS
-SCHEDULED: <2024-11-07 Thu>
+SCHEDULED: <2025-11-07 Fri>
:PROPERTIES:
-:CREATED: [2024-11-06 Wed 18:52]
:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-test-connecting-to-vnc-and-streaming-via-obs
:END:
** Resizing
@@ -804,9 +787,8 @@ front0: 32GB
meet: 64GB
*** TODO [#A] Resize nodes before production
-SCHEDULED: <2024-12-06 Fri>
+SCHEDULED: <2025-12-05 Fri>
:PROPERTIES:
-:CREATED: [2024-11-22 Fri 13:46]
:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-before-production
:END:
@@ -815,18 +797,16 @@ front0: 32GB
meet: 64GB
*** TODO [#A] Resize nodes after production
-SCHEDULED: <2024-12-08 Sun>
+SCHEDULED: <2025-12-08 Mon>
:PROPERTIES:
-:CREATED: [2024-11-22 Fri 13:46]
:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-after-production
:END:
live0: nanode
front0: nanode
*** TODO [#A] Resize meet after production
-SCHEDULED: <2024-12-10 Tue>
+SCHEDULED: <2025-12-10 Wed>
:PROPERTIES:
-:CREATED: [2024-11-22 Fri 13:47]
:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-meet-after-production
:END:
meet: nanode
generated by cgit v1.2.3 (git 2.25.1) at 2025-06-18 16:59:18 +0000