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diff --git a/2022/speakers.md b/2022/speakers.md new file mode 100644 index 00000000..4fc7c713 --- /dev/null +++ b/2022/speakers.md @@ -0,0 +1,79 @@ +[[!meta title="Conference-day instructions for speakers"]] +[[!meta copyright="Copyright © 2021 Sacha Chua"]] + +# How to check in + +Please check in at least 30 minutes before the start of your Q&A +session. You can check in on IRC by joining the #emacsconf-org channel +on libera.chat using your favorite IRC client or using +[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf-org). +If you want, you can also join the channel for your track as well +(either #emacsconf-gen or #emacsconf-dev). + +Say something like "Hi, this is <your name> checking in" in the +\#emacsconf-org channel and one of the organizers will check you in. +If you are having a hard time with IRC, e-mail +<emacsconf-submit@gnu.org> and we can give you the URL of a +BigBlueButton room to join. + +# The process + +- If you want to do Q&A over IRC or Etherpad: + - You can hang out in the IRC channel for your track and/or on the + pad for your talk. +- If you want to do Q&A over Mumble: + - You can connect to mumble.emacsconf.org. +- If you want to do Q&A in a BigBlueButton room (ex: quick demoes): + - We'll set you up in a BigBlueButton room (check your e-mail for + the URL, or ask in #emacsconf-org). You can keep watching the + conference or doing other things while waiting there. We'll let + you know shortly before your prerec ends. If you want, you can get + things ready for whatever you might want to demonstrate. + - Please use headphones or earphones to minimize the risk of audio + feedback. Webcams are optional. +- While your prerec plays: people will add notes and questions on the + pad, or they'll ask them on IRC. Volunteers will try to copy all the + questions to the pad. If you're looking at the Etherpad or IRC, you + can start answering whenever you like. +- General notes about answering questions: + - You can answer questions in any order, and you can skip any questions you like. + - You don't have to answer questions right away. If you want to take + some time to think about things, that's okay. + - If you're answering questions by voice and the host is not reading + the questions out for you, please read the question out before you + answer it. This makes it easier to follow the conversation and to + copy the answers to the talk page afterwards. +- After your prerec finishes: + - If you're doing IRC/Etherpad: we'll let people know where to ask + questions and we can read out some of the questions and answers + that are there. + - If you're on Mumble: we'll pull you into the channel room and the + streamer will connect to it. When we confirm that you can be + heard, you and the host can go ahead with the Q&A. + - If you're doing Q&A in a BBB room: + - We'll switch the stream to broadcast from the BBB room you're + in, and we'll start recording the session so that Q&A can be + available after the conference. + - Depending on your preferences, the host can read questions to + you, or you can read questions off the pad/IRC yourself. + - We'll open up the Q&A for other people to join if there's time + for a longer discussion. If so, this conversation can continue + for as long as you like. If it's time for the next talk to + start, we'll give you a heads-up and your Q&A can continue off + the stream in the same BBB room. When you are ready to stop + answering questions, you can wrap up however you'd like and + leave the meeting. +- After the conference, we'll collect questions and answers from IRC + and the pad. We'll put them on the talk page and e-mail them to you + in case you want to follow up or keep the conversation going. We'll + also work on extracting the videos from the Q&A sessions and we'll + post them on the talk page. + +# Tips and backup plans + +- Doing a tech check can help if you want to do live Q&A. + https://test.bigbluebutton.org has a self-serve tech check. +- Please let us know if you're running late or if it turns out you + can't make it. Drop by #emacsconf-org, e-mail us at + <emacsconf-submit@gnu.org> , or use the emergency contact + information from the check-in instructions email. |