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| -rw-r--r-- | 2022/organizers-notebook.md | 122 | ||||
| -rw-r--r-- | 2022/organizers-notebook.org | 57 |
2 files changed, 169 insertions, 10 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index bd55eec9..853ff45b 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -4,8 +4,86 @@ # Current tasks / status +Planned dates and phases: -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgcd41f5e), Oct 7 for everything +<table border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> + + +<colgroup> +<col class="org-left" /> + +<col class="org-left" /> +</colgroup> +<tbody> +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-26 Mon]</span></span></td> +<td class="org-left">Yes/no decisions for original submissions</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-30 Fri]</span></span></td> +<td class="org-left">Original speaker notification date</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-26 Mon]</span></span></td> +<td class="org-left">Yes/no decisions for original submissions</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-15 Sat]</span></span></td> +<td class="org-left">New speaker notification date</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-31 Mon]</span></span></td> +<td class="org-left">Schedule published</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-30 Sun]</span></span></td> +<td class="org-left">Ask early submitters if they can start</td> +</tr> + + +<tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-11-05 Sat]</span></span></td> +<td class="org-left">Target date to receive prerecs; earlier is better</td> +</tr> + + +<tr> +<td class="org-left"> </td> +<td class="org-left">zaeph: reencode videos</td> +</tr> + + +<tr> +<td class="org-left"> </td> +<td class="org-left">sachac: prepare talks for captioning</td> +</tr> + + +<tr> +<td class="org-left"> </td> +<td class="org-left">volunteers: tech checks, captions</td> +</tr> + + +<tr> +<td class="org-left">2022-12-03, 2022-12-04</td> +<td class="org-left">Conference</td> +</tr> +</tbody> +</table> + + +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org398427b), Oct 7 for everything ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -20,21 +98,26 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -## WAITING for more submissions (CFP deadline Sept 30) +## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -## TODO Corwin: Double-check Sacha's timezone conversions for availability +## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: -# Other tasks and processes +## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: +- Issue: zaeph was dropping frames -## DONE Sacha: Organize volunteer information :sacha: +## TODO Prepare to export talk information to wiki :sacha: -## TODO bandali: Finalize recording instructions :bandali: + +# Other tasks and processes + + +## DONE Sacha: Organize volunteer information :sacha: ## TODO bandali: Set up file upload :bandali: @@ -74,6 +157,33 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the # Communications +## TODO Ask emacsconf-org-private for feedback on early submissions + +Hi everyone! + +The EmacsConf 2022 CFP was extended to Sept 30 with notifications to +go out on Oct 15. $count talks were submitted before the original CFP +deadline of Sept 18. As a courtesy to people who got their stuff +together in a timely manner and to give them extra time to prepare a +prerecorded talk (which might also translate into extra time for us to +process and caption the talks), I'd like to send acceptances and +tentative time allotments by Sept 30. + +I've added the talks to $private-git and included a summary below. + +$list-of-talks$ + +If there's anything that you want to say **no** to or ask questions about, +please reply to $org-private by **Sept 23**. + +I've also attached an Org file with the talk abstracts so that you can +review it even if you don't have access to $private-git . + +Otherwise, if it's up to me, I'm going to stuff everything in. Mwahahaha! =) + +Sacha + + ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 7d362101..b134f8f3 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -14,10 +14,24 @@ - [[elisp:(org-babel-execute-buffer)][Execute buffer]] * Current tasks / status +Planned dates and phases: + +| [2022-09-26] | Yes/no decisions for original submissions | +| [2022-09-30] | Original speaker notification date | +| [2022-09-26] | Yes/no decisions for original submissions | +| [2022-10-15] | New speaker notification date | +| [2022-10-31] | Schedule published | +| [2022-10-30] | Ask early submitters if they can start | +| [2022-11-05] | Target date to receive prerecs; earlier is better | +| | zaeph: reencode videos | +| | sachac: prepare talks for captioning | +| | volunteers: tech checks, captions | +| 2022-12-03, 2022-12-04 | Conference | + ** TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything DEADLINE: <2022-09-26 Mon> ** TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: -DEADLINE: <2022-09-30 Fri> +DEADLINE: <2022-09-26 Mon> We need time after the prerecs get submitted to: - convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end - caption videos @@ -25,13 +39,22 @@ We need time after the prerecs get submitted to: - follow up with missing prerecs zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -** WAITING for more submissions (CFP deadline Sept 30) + +** WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: +DEADLINE: <2022-09-30 Fri> - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -** TODO Corwin: Double-check Sacha's timezone conversions for availability +** TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: +** TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: +DEADLINE: <2022-11-20 Sun> + +- Issue: zaeph was dropping frames +** TODO Prepare to export talk information to wiki :sacha: +DEADLINE: <2022-10-15 Sat> + * Other tasks and processes ** DONE Sacha: Organize volunteer information :sacha: -** TODO bandali: Finalize recording instructions :bandali: ** TODO bandali: Set up file upload :bandali: +DEADLINE: <2022-10-28 Fri> ** Once talks are approved - Publish initial talk information pages - Format them nicely @@ -52,6 +75,32 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible - Volunteers: making sure questions get posted somewhere the speaker can see them * Communications +** TODO Ask emacsconf-org-private for feedback on early submissions + +Hi everyone! + +The EmacsConf 2022 CFP was extended to Sept 30 with notifications to +go out on Oct 15. $count talks were submitted before the original CFP +deadline of Sept 18. As a courtesy to people who got their stuff +together in a timely manner and to give them extra time to prepare a +prerecorded talk (which might also translate into extra time for us to +process and caption the talks), I'd like to send acceptances and +tentative time allotments by Sept 30. + +I've added the talks to $private-git and included a summary below. + +$list-of-talks$ + +If there's anything that you want to say *no* to or ask questions about, +please reply to $org-private by *Sept 23*. + +I've also attached an Org file with the talk abstracts so that you can +review it even if you don't have access to $private-git . + +Otherwise, if it's up to me, I'm going to stuff everything in. Mwahahaha! =) + +Sacha + ** TODO Early speaker notification DEADLINE: <2022-09-30 Fri> |