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diff --git a/2020/prepare.md b/2020/prepare.md index 82d41af1..4a101e20 100644 --- a/2020/prepare.md +++ b/2020/prepare.md @@ -14,6 +14,8 @@ Note: being part of a wiki, this page is subject to change (including by you!); so please check back every now and again for any changes and updates. +[[!toc levels=4]] + ### Code of conduct First and foremost, we ask that you review our [[code of @@ -24,26 +26,9 @@ or presentation style meets the guidelines laid out in the code of conduct. You can email Sacha Chua at <sacha@sachachua.com> to chat more about this. -### Top Tips for Presenters +### Before the conference -*Use Headsets for Live Presentations including Q&A* - -> To help reduce echo, if possible please use a headset instead of -> external speakers during live presentations including during Q&A. -> Headset microphones tend to have some form of noise-cancelling built -> into them, which might be helpful for decreasing the ambient noise -> captured by the microphone. If you have one, it might be worth -> trying using it instead of a laptop's built-in microphone. - -*Prepare recorded video in 720p; WebM formatted if possible.* - -> The conference broadcast will be in -> [720p](https://en.wikipedia.org/wiki/720p) (1280px x 720px, -> progressive) using the [Webm](https://www.webmproject.org/) video -> format. The closer to this format submitted video files arrives in, -> the less work for volunteers. - -### Prerecording talks +#### Prerecording talks For EmacsConf 2020, much like the last EmacsConf, we highly encourage and ask you to please consider prerecording your talk(s), *especially* @@ -92,7 +77,15 @@ unable to send us your prerecorded video in one of the above formats, you may submit them in other common formats, like MPEG-4 (`.mp4`), and we will try to convert them to our preferred formats on your behalf. -### Office hours for video call tech-checks +*Prepare recorded video in 720p; WebM formatted if possible.* + +> The conference broadcast will be in +> [720p](https://en.wikipedia.org/wiki/720p) (1280px x 720px, +> progressive) using the [Webm](https://www.webmproject.org/) video +> format. The closer to this format submitted video files arrives in, +> the less work for volunteers. + +#### Office hours for video call tech-checks For EmacsConf 2020 live talks/sessions, we have been evaluating a number of free software video-calling/conferencing tools, namely @@ -170,7 +163,7 @@ the logistics. <a name="tech-checklist"></a> -### Tech checklist: +#### Tech checklist: - Can you speak and be heard? Is there echo? - Can you hear the organizer? @@ -179,3 +172,80 @@ the logistics. - If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background? - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes? + +### Updating your talk information page + +Feel free to add links and other information to the individual page +for your talk. You can find your talk ID by going to the [[schedule]] +page, following the link to your talk, and noting the two-digit number +at the end of the URL. To edit the talk information, follow the +instructions at <https://emacsconf.org/edit/> to check out a copy of +the repository, edit `2020/info/YOURTALKID.md`, commit, and push your +changes. Alternatively, you can e-mail one of the organizers (ex: +[sacha@sachachua.com](mailto:sacha@sachachua.com)) and we'd be happy +to make the change for you. + +### During the conference + +#### Live presentations + +If you will be presenting live, Amin Bandali will e-mail you with the +link to join the BigBlueButton room for your individual talk. Please +keep this link private. + +Please check in with us at #emacsconf-org on IRC maybe 15 minutes +before the approximate time of your talk, or earlier if you're +available then. One of the organizers will join you in the individual +talk room and confirm your audio/video/screen-sharing setup. We'll +probably collect questions in a collaborative pad (URL to be +announced). If you have space on your screen, you may want to have the +pad open on the side so that you can keep an eye on the section for +your talk either as you are presenting or during the time you want to +use for questions and answers. + +When it is time for your talk, Amin will join your room and give you +the go-ahead. + +*Use headsets for live presentations, including questions and answers* + +> To help reduce echo, if possible please use a headset instead of +> external speakers during live presentations including during Q&A. +> Headset microphones tend to have some form of noise-cancelling built +> into them, which might be helpful for decreasing the ambient noise +> captured by the microphone. If you have one, it might be worth +> trying using it instead of a laptop's built-in microphone. + +We will copy the questions from the collaborative pad to the wiki page +after the conference, so you can review them when you're available. +You can answer via the collaborative pad, or by updating the wiki page +or e-mailing us after the conference. For more information about IRC +and the Etherpad, check out https://emacsconf.org/2020/ closer to the +conference date. + +#### Pre-recorded presentations + +If you'd like to be around to answer questions on the day of the +conference itself, please check in with us at #emacsconf-org on IRC +maybe 15 minutes before the approximate time of your talk, or earlier +if you're available then. Since pre-recorded talks might be moved +around to help us deal with technical issues, we can tell you more +about the exact time on the day itself. We'll probably collect +questions in a collaborative pad (URL to be announced) and then copy +them to the wiki page after the conference, so you can review the +questions while the talk is being played or afterwards when you're +available. You can answer via the collaborative pad, or by updating +the wiki page or e-mailing us after the conference. You might also +want to participate in the conversations at `#emacsconf` on IRC on the +day of the conference. For more information about IRC and the +Etherpad, check out https://emacsconf.org/2020/ closer to the +conference date. + +### After the conference + +Once the recordings have been processed, we will post the recording of +your talk and any questions and answers to the individual talk page. +If you would like to include additional links or information, please +feel free to update the page, or e-mail us and we'd be happy to update +it for you. + +Thank you so much for being part of this! |