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-rw-r--r--2022/organizers-notebook.md76
-rw-r--r--2022/organizers-notebook.org3
2 files changed, 76 insertions, 3 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 2782bfaa..ce76e519 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -1,7 +1,35 @@
<!-- organizers-notebook.md is exported from organizers-notebook.org, please modify that instead. -->
-[[!toc levels=4]]
+# Table of Contents
+
+- [Current tasks / status](#org99714f7)
+ - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359)
+ - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph:
+ - [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha:
+ - [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin:
+ - [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin:
+ - [Prepare to export talk information to wiki](#orgb9f0cf3):sacha:
+- [Other tasks and processes](#orgf14e346)
+ - [Sacha: Organize volunteer information](#orgaa75d0d):sacha:
+ - [bandali: Set up file upload](#orgbe79100):bandali:
+ - [Once talks are approved](#orgeab42ef)
+ - [As prerecorded talks come in](#org8cd3a54)
+ - [Other tasks before the conference](#org675a928)
+ - [During the conference](#org3757e88)
+ - [Roles needed](#roles)
+ - [During each talk](#each-talk)
+- [Communications](#org959e3aa)
+ - [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b)
+ - [Early speaker notification](#org2774a42)
+ - [Option A: Early speaker notification(?)](#org9f79c66)
+ - [Option B: Just letting them know it's been postponed](#org5da558a)
+ - [Second announcement: CFP](#orgbcc8afd)
+ - [First announcement: CFP](#orgbf7a6f4)
+
+
+<a id="org99714f7"></a>
+
# Current tasks / status
Planned dates and phases:
@@ -83,8 +111,12 @@ Planned dates and phases:
</table>
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgad6dc6c), Oct 7 for everything
+<a id="org655e359"></a>
+
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything
+
+<a id="org5c6a42f"></a>
## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph:
@@ -98,31 +130,47 @@ We need time after the prerecs get submitted to:
zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
+<a id="org04d1504"></a>
+
## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha:
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
+<a id="orgbfe0ec8"></a>
+
## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin:
+<a id="org4ef0fec"></a>
+
## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin:
- Issue: zaeph was dropping frames
+<a id="orgb9f0cf3"></a>
+
## TODO Prepare to export talk information to wiki :sacha:
+<a id="orgf14e346"></a>
+
# Other tasks and processes
+<a id="orgaa75d0d"></a>
+
## DONE Sacha: Organize volunteer information :sacha:
+<a id="orgbe79100"></a>
+
## TODO bandali: Set up file upload :bandali:
+<a id="orgeab42ef"></a>
+
## Once talks are approved
- Publish initial talk information pages
@@ -131,6 +179,8 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Confirm e-mail communication with all of the speakers
+<a id="org8cd3a54"></a>
+
## As prerecorded talks come in
- Sacha: Parcel out captioning work to volunteers, help them get set up
@@ -138,16 +188,22 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
+<a id="org675a928"></a>
+
## Other tasks before the conference
- Coordinate volunteer schedules so all the roles are covered
+<a id="org3757e88"></a>
+
## During the conference
- Volunteer: Check in speaker for live Q&A, make sure audio/video works
+<a id="roles"></a>
+
### Roles needed
- Streamer
@@ -179,15 +235,21 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Nice to have: Update the schedule to reflect changes throughout the day
+<a id="each-talk"></a>
+
### During each talk
- Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
- Volunteers: making sure questions get posted somewhere the speaker can see them
+<a id="org959e3aa"></a>
+
# Communications
+<a id="orgeac8f9b"></a>
+
## TODO Ask emacsconf-org-private for feedback on early submissions
The EmacsConf 2022 CFP was extended to Sept 30 with notifications to
@@ -211,11 +273,15 @@ Thanks!
Sacha
+<a id="org2774a42"></a>
+
## TODO Early speaker notification
We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
+<a id="org9f79c66"></a>
+
### TODO Option A: Early speaker notification(?)
Hi, $name!
@@ -255,6 +321,8 @@ Thank you so much!
Sacha
+<a id="org5da558a"></a>
+
### TODO Option B: Just letting them know it's been postponed
Hi, $name!
@@ -266,6 +334,8 @@ for your patience!
Sacha
+<a id="orgbcc8afd"></a>
+
## DONE Second announcement: CFP
Dear fellow Emacsians,
@@ -295,6 +365,8 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists cc'd on this message. Thank you.
+<a id="orgbf7a6f4"></a>
+
## DONE First announcement: CFP
Dear fellow Emacsians,
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 0dbf7574..f52f9c72 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -4,9 +4,10 @@
#+begin_export md
<!-- organizers-notebook.md is exported from organizers-notebook.org, please modify that instead. -->
-[[!toc levels=4]]
#+end_export
+#+TOC: headlines 4
+
* COMMENT How to export this file :noexport:
- [[elisp:(progn (org-md-export-to-markdown) (org-babel-tangle))][Export and tangle]]