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| -rw-r--r-- | 2024/organizers-notebook.md | 10 | ||||
| -rw-r--r-- | 2024/organizers-notebook/index.org | 4 | ||||
| -rw-r--r-- | 2024/prepare.md | 311 | ||||
| -rw-r--r-- | 2024/sidebar.md | 1 | ||||
| -rw-r--r-- | organizers-notebook.md | 30 | ||||
| -rw-r--r-- | organizers-notebook/index.org | 27 |
6 files changed, 376 insertions, 7 deletions
diff --git a/2024/organizers-notebook.md b/2024/organizers-notebook.md index 6df520e1..5e2c3bfe 100644 --- a/2024/organizers-notebook.md +++ b/2024/organizers-notebook.md @@ -12,7 +12,7 @@ You might also like the [general organizers' notebook](/organizers-notebook) and - [About this document](#about-this-doc) - [Communications plan](#comms) - [Good/better/best](#good-better-best) -- [Phases](#orge09db02) +- [Phases](#phases) - [Draft CFP](#cfp) @@ -33,14 +33,14 @@ You might also like the [general organizers' notebook](/organizers-notebook) and <tbody> <tr> <td class="org-left">CFP</td> -<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-28 Fri]</span></span></td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-30 Sun]</span></span></td> <td class="org-right"> </td> </tr> <tr> <td class="org-left">CFP deadline</td> <td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td> -<td class="org-right">84</td> +<td class="org-right">82</td> </tr> <tr> @@ -180,7 +180,7 @@ interests you! </table> -<a id="orge09db02"></a> +<a id="phases"></a> # Phases @@ -198,7 +198,7 @@ interests you! - [X] volunteer page -#### TODO Check with other organizers +#### DONE Check with other organizers #### TODO Post CFP in the usual places diff --git a/2024/organizers-notebook/index.org b/2024/organizers-notebook/index.org index a8ee386a..42a6f3bb 100644 --- a/2024/organizers-notebook/index.org +++ b/2024/organizers-notebook/index.org @@ -58,8 +58,8 @@ You might also like the [general organizers' notebook](/organizers-notebook) and :CUSTOM_ID: timeline :END: -| CFP | [2024-06-28 Fri] | | -| CFP deadline | [2024-09-20 Fri] | 84 | +| CFP | [2024-06-30 Sun] | | +| CFP deadline | [2024-09-20 Fri] | 82 | | Speaker notifications | [2024-09-27 Fri] | | | *Publish schedule* | [2024-10-25 Fri] | | | Video submission deadline | [2024-11-08 Fri] | 49 | diff --git a/2024/prepare.md b/2024/prepare.md new file mode 100644 index 00000000..c1671769 --- /dev/null +++ b/2024/prepare.md @@ -0,0 +1,311 @@ +[[!meta title="Preparing your talk"]] +[[!meta copyright="Copyright © 2019, 2020 Amin Bandali; 2021, 2022 Amin Bandali, Sacha Chua, Leo Vivier; 2023, 2024 Sacha Chua"]] + +This page contains tips for preparing your talk. (Target date: on or before +**November 8, 2024**) If you have any questions, concerns, or suggestions +please feel free to write to one our organizational mailing lists: the +public <emacsconf-org@gnu.org> list, or the private +<emacsconf-org-private@gnu.org> list, depending on the nature of the +matter you would like to discuss. + +Note: being part of a wiki, this page is subject to change (including +by you!); so please check back every now and again for any changes and +updates. + +We'll bring up the web-based upload service at some point. Let us know +at <emacsconf-org-private@gnu.org> if you're already ready to go! +<!--[[Already done? Upload your video and other files|upload]]--> + +## Guidelines for conduct + +Please review our [[guidelines for conduct|conduct]] when preparing your +talk to make sure we’re all on the same page and strive to make the +event a great experience for all. If you’re not sure whether your talk +or presentation style meets the guidelines laid out in the guidelines +for conduct, we’d be happy to help. You can email Sacha Chua at +<sacha@sachachua.com> to chat more about this. + +## Recording your talk + +To help EmacsConf 2024 run smoothly, please prerecord your talk, and +plan to upload your video(s) by **November 8, 2024** to allow us enough time +to do any needed processing (e.g. format or codec conversion) in +preparation for the event. Please consider submitting a prerecording as +early as possible so that we can see if volunteers can caption your +video to make it more accessible and searchable. + +To make it easier for people to orient themselves +when listening to lots of EmacsConf videos in the +playlist, you may want to start your video with +something along the lines of: + +"Hi! I’m ${NAME} and I’ll be talking about ${TOPIC}." + +We'll also try to record a brief introduction for +your talk with enough time for you to review the +pronunciation. + +### Appearance + +The talks will be broadcast with a resolution of **1280x720px** +(720p), so it may help to switch to that size before you record. +Please make sure your text will be easy to read. +[You can change the font-size in your Emacs.](https://www.emacswiki.org/emacs/SetFonts#h5o-6) +(Maybe `M-x customize-face default` and set the height to 150 or more, depending on your resolution?) If you +are capturing a single window, you can also resize it before you +record. + +We recommend using **dark text on a light background** for your +recording, as this can be easier to see especially for people who are +visually impaired. Themes with more contrast are easier to read than +low-contrast ones. If you use a dark theme with your Emacs, you can +change to a lighter one with `M-x customize-theme` (look for those +with a `-light` suffix). The `modus-themes-load-operandi` command from +the `modus-themes` package can be a good option. + +### Audio quality + +Audio quality can go a long way in making your talk enjoyable to +watch. Consider the background noise in the room that you are using to +record, and see if you can temporarily turn off things for your +recording. + +You can help us try to denoise the audio by +providing a recording of at least **5 seconds of +quiet** in the same room in which you plan to do +your main recording. You can listen to it to see +how quiet things are, and figure out if there are +other things you can turn off such as fans or +other computers. We can try to use the noise +profile from that recording to reduce the noise in +your presentation. + +If you have an **external microphone or a +headset**, try recording the audio through that so +that you can reduce the sound of the computer +itself. If you have a smartphone, that might also +be a good way to record audio that you can then +combine with your video afterwards. + +Many speakers prefer to record and edit the audio until they're happy +with how it fits in the time, and then add the slides or videos +afterwards. It might be easier than trying to do both the audio and +the video in one go. + +### Tools + +To record your video, you could use any of the following pieces of +free software, depending on your needs: + +- [OBS](//obsproject.com) +- [SimpleScreenRecorder](//www.maartenbaert.be/simplescreenrecorder/) +- [vokoscreenNG](//linuxecke.volkoh.de/vokoscreen/vokoscreen.html) +- [peek](//github.com/phw/peek) +- [ffmpeg](//trac.ffmpeg.org/wiki/Capture/Desktop) + +If you decide to use OBS, please make sure to verify the window-capture +options. Most notably, there is a “Swap red and blue” option that is +necessary for some setups, and it's easy to miss it. + +You might find the following free software programs useful for editing +your video recordings: + +- [Kdenlive](//kdenlive.org/en/) +- [Blender](//www.blender.org) +- [Pitivi](http://www.pitivi.org) + +Per GNU Project’s [Guide to +Formats](//audio-video.gnu.org/docs/formatguide.html), we prefer to +receive prerecorded videos in formats unencumbered by software patents, +such as `video/webm` ([WebM](https://www.webmproject.org/)-encoded video +files, with `.webm` file extension) and `video/ogg` (video files encoded +with the Theora video codec, encapsulated in an Ogg transport layer, +with `.ogg` or `.ogv` file extension). However, if for one reason or +another you are unable to send us your prerecorded video in one of the +above formats, you may submit them in other common formats, like MPEG-4 +(`.mp4`), and we will convert them to our preferred formats on your +behalf. + +*Prepare recorded video in 720p (1280px by 720px) or higher, in the +WebM format if possible.* + + +# Compression + +If you would like to compress your video before uploading, the following shell script may be useful: + + Q=32 + CPU=8 + ffmpeg -y -i "$1" -c:v libvpx-vp9 -b:v 0 -crf $Q -an -row-mt 1 -tile-columns 2 -tile-rows 2 -cpu-used $CPU -g 240 -pass 1 -f webm -threads $CPU /dev/null && + ffmpeg -y -i "$1" -c:v libvpx-vp9 -b:v 0 -crf $Q -c:a libopus -row-mt 1 -tile-columns 2 -tile-rows 2 -cpu-used $CPU -pass 2 -g 240 -threads $CPU "$2" + +If you put it in a file called `compress-video.sh`, you can execute it +from the command line with something like `sh compress-video.sh +input-file.webm output-file.webm`. It will compress the file in two +passes. During the first pass, the frame count will increase, but the +speed will be 0. After the first pass, it will display proper progress +information. + +<a name="tech-check"></a> +# Tech-check + +We ask that speakers who plan to participate in live Q&A sessions schedule +a short tech-check in the weeks leading to the conference; this is to ensure +that you can perform all the common tasks you’d need such as sharing your +screen or toggling your microphone. + +We use BigBlueButton for our video-conferencing needs, and a quick way +to familiarize yourself with it is to run it in a test room: +<https://test.bigbluebutton.org/> Tiling window managers and +multi-monitor setups can be a little tricky, so it's good to figure +out a setup that works for you. If there are things you'd like to +confirm by having another person in the meeting, such as audio +quality, please feel free to get in touch with us and we’ll sort +things out together. + +Thank you so much for helping with EmacsConf 2024! + +# Frequently-asked questions + +## Can I present live? + +We’d prefer that all talks have prerecorded +videos. + +- It's a lot less stressful for both +presenters and organizers. +- Videos can be immediately available for playback once your session starts. +- We can work on getting the video captioned for better accessibility. + +If you really need or want to present live, +though, let us know and we'll figure that out. + +There will also be time for live questions and +answers, so if you can record a short video +covering your main points, you might be able to go +into more detail in live Q&A. + +## My presentation is over/under the time I proposed. Do I need to stress out about it? + +No need to stress out about it. If it's a little +over or under, we'll adjust the Q&A accordingly. + +If you find that your talk is much shorter than +anticipated, let us know and we can adjust the +schedule. + +If there's so much you want to talk about and you +can't decide what to squeeze in, maybe you can +think of your video as a short teaser that can get +people interested and point them to where they can +find out more. You can email +<emacsconf-submit@gnu.org> links and other notes +to add to the wiki page for your talk. If you’d +like to record a longer video *in addition* to the +short one for the main conference, please feel +free to send us that too. + +Additionally, even though it is tempting, please refrain from speaking +super quickly or fast-forwarding your recording to make it fit within +the format. Trimming out the silences and the filler words can help +sometimes, but a better solution for you might be to condense your +talk to the essentials, then write, record, and edit your voice-over. +Once you've figured out how to use the time, you can record your video +to go along with it. Don't sweat being a few minutes over or under, +that's cool. + +Feel free to send some questions for the host to ask you during the +Q&A so that you can address extra points that didn't make it into the +video. + +## Do I need to follow some visual guidelines for the presentation? + +- Dark text on a light background is more legible than the opposite + (especially for people who are visually impaired), and more contrast + is better than a low-contrast theme. This stands for both your + slides and your Emacs theme. +- If you think your fonts might be too small in your slides or in Emacs, + they might very well be. [You can change the font-size in your + Emacs](https://www.emacswiki.org/emacs/SetFonts#h5o-6), but you can + also play with the size of the captured window during your recording. +- Try to minimize the screen-flashes that occur when you switch between + windows, especially if their themes do not cohere (light-to-dark and + the reverse). If you can edit your recording, fades and other + transitions are a neat solution to this problem. + +## How do I show my keystrokes on screen? + +In Emacs, you can use +[interaction-log.el](https://github.com/michael-heerdegen/interaction-log.el) +(in MELPA) to display the keystrokes and the commands they run in a separate +buffer. For a system-wide solution, you can look into +[screenkey](https://gitlab.com/screenkey/screenkey). + +## I’m not used to talking to myself. Can I present the talk to someone? + +We might be able to help you record your talk using the BigBlueButton +web conferencing system before the conference. Please email +<emacsconf-submit@gnu.org> with some times that might work for you and +we’ll see if a volunteer can meet up with you to record it. + +## Can I see the other proposed talks? + +Once we’ve emailed the speakers about their acceptance, we’ll put +up the talk wiki pages. That way, you can see what else is going on +in the conference and maybe coordinate with other speakers in order to +minimize overlap and maximize awesomeness. + +## What if there are lots of great questions during Q&A and it's already time for the next talk? + +The stream will move on to the next talk, but people can join the +BigBlueButton meeting room and keep chatting with you for as long as +you want to keep going. You can also continue answering questions on +the collaborative pad or IRC, and we’ll copy questions and answers +onto the wiki page afterwards so that you can answer them in your own +time after the event. + +## Do you have an Org TODO I can just copy into my agenda file? + +Sure, modify this as needed: + +``` +* TODO Record presentation for EmacsConf: Title goes here +DEADLINE: <2024-11-08 Fri> + +- 1280x720px +- large text; ideally dark text on a light background +- minimize background noise + - try to use an external microphone if possible (ex: backup audio recording with phone) + - consider recording ~5 seconds of silence in the room you're planning to record in + +https://emacsconf.org/2024/prepare - tips and instructions + +Questions: +- public: mailto:emacsconf-org@gnu.org +- private: mailto:emacsconf-org-private@gnu.org + +Note: 2024-11-08 is a target date and we'd love to +get your video by then. It's not a *deadline* +deadline, so don't stress out if life happens. +Just let us know! + +Thanks for sharing what you're learning! +``` + +## More questions? + +Please email <emacsconf-submit@gnu.org>. We’d love to hear from you. + +Thanks for contributing to EmacsConf 2024! + +<!-- <a name="tech-checklist"></a> --> +<!-- #### Tech checklist --> + +<!-- - Can you speak and be heard? Is there echo? --> +<!-- - Can you hear the organizer? --> +<!-- - Can you share your screen? Is the screen readable? --> +<!-- - If you plan to show your keystrokes, is that display visible? --> +<!-- - If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background? --> +<!-- - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? --> +<!-- - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes? --> +<!-- - Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname? --> diff --git a/2024/sidebar.md b/2024/sidebar.md index 12203883..001005e3 100644 --- a/2024/sidebar.md +++ b/2024/sidebar.md @@ -8,6 +8,7 @@ * [[Ideas]] * [[Submit]] * [[Volunteer]] +* [[Prepare]] * [[Planning]] * [[Guidelines for Conduct|conduct]] * [[Contact information|contact]] diff --git a/organizers-notebook.md b/organizers-notebook.md index 9589cf57..9dbd7acd 100644 --- a/organizers-notebook.md +++ b/organizers-notebook.md @@ -20,6 +20,7 @@ This document is the general organizers' notebook that can be used as a starting - [Create the public organizers’ notebook in the wiki](#starting-up-the-conference-planning-process-create-the-public-organizers-notebook-in-the-wiki) - [Phases and lessons learned](#phases-and-lessons-learned) - [Draft CFP](#phases-and-lessons-learned-draft-cfp) + - [Process proposals](#orga1b94cf) <a id="starting-up-the-conference-planning-process"></a> @@ -118,3 +119,32 @@ Put inside double square brackets: `!template id=pagedraft` (especially for Pacific time). Extending beyond 5pm puts strain on European organizers and volunteers, though. + +<a id="orga1b94cf"></a> + +## Process proposals + +1. In the private repository, create a conf.org. +2. Set `emacsconf-org-file` to its location. +3. Create a heading for Submissions and set `CUSTOM_ID` to `submissions`. +4. Prepare the `prepare` and `submit` pages on the wiki. + +When proposals come in: + +1. Acknowledge with an e-mail along the lines of: + + Hello, ....! + + <feedback> We'll wait another week in case anyone else wants to + chime in before I add it to the wiki and send further notes. :) Thanks for + submitting this! + +2. Use `emacsconf-mail-add-submission` if it works, or create the entry and paste it in. + `org-toggle-item` can help convert Org-style headings into a nested list. +3. Set the following fields (`my/org-set-property` + can be helpful): EMERGENCY, Q\_AND\_A, + AVAILABILITY, NAME, PRONOUNS, TIME, + SLUG, EMAIL, NAME\_SHORT, CUSTOM\_ID, + TRACK, TIMEZONE, CATEGORY, DATE\_SUBMITTED, + PUBLIC\_EMAIL + diff --git a/organizers-notebook/index.org b/organizers-notebook/index.org index 358c0108..a80986e1 100644 --- a/organizers-notebook/index.org +++ b/organizers-notebook/index.org @@ -119,3 +119,30 @@ Put inside double square brackets: =!template id=pagedraft= - It’s easier for us to extend beyond 5pm than to go before 9am (especially for Pacific time). Extending beyond 5pm puts strain on European organizers and volunteers, though. +** Process proposals + +1. In the private repository, create a conf.org. +2. Set ~emacsconf-org-file~ to its location. +3. Create a heading for Submissions and set ~CUSTOM_ID~ to ~submissions~. +4. Prepare the ~prepare~ and ~submit~ pages on the wiki. + +When proposals come in: + + 1. Acknowledge with an e-mail along the lines of: + + #+begin_example + Hello, ....! + + <feedback> We'll wait another week in case anyone else wants to + chime in before I add it to the wiki and send further notes. :) Thanks for + submitting this! + #+end_example + + 2. Use ~emacsconf-mail-add-submission~ if it works, or create the entry and paste it in. + ~org-toggle-item~ can help convert Org-style headings into a nested list. + 3. Set the following fields (~my/org-set-property~ + can be helpful): EMERGENCY, Q_AND_A, + AVAILABILITY, NAME, PRONOUNS, TIME, + SLUG, EMAIL, NAME_SHORT, CUSTOM_ID, + TRACK, TIMEZONE, CATEGORY, DATE_SUBMITTED, + PUBLIC_EMAIL |