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-rw-r--r--2022/organizers-notebook.md33
-rw-r--r--2022/organizers-notebook.org28
2 files changed, 60 insertions, 1 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 18e30bdd..2e6da5d1 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -83,7 +83,7 @@ Planned dates and phases:
</table>
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org74a9a2a), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orga2c0a56), Oct 7 for everything
## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph:
@@ -148,6 +148,37 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Volunteer: Check in speaker for live Q&A, make sure audio/video works
+### Roles needed
+
+- Streamer
+ - Send the combined stream to Icecast for broadcasting
+- Producer (possibly same as streamer)
+ - Switch scenes, manage audio volumes as needed
+- Host
+ - Introduce talks and speakers
+ - Read questions
+ - Give time warnings
+ - Thank speakers and transition to next talk
+- Check in
+ - Notice speakers checking into IRC
+ - Follow up with speakers who haven't checked in yet
+- Questions
+ - Copy questions from IRC and the pad to wherever the host and speaker are looking
+- Pad
+ - Organize and format people's contributions
+ - Add notes about links, key points, Q&A
+- Quality checker
+ - Doublecheck stream quality and audio volume
+- Accessibility
+ - Describe visuals in #emacsconf-accessible
+ - Nice to have: echo the captions into #emacsconf-accessible
+- Publisher
+ - Announce talks in the IRC channels
+ - Nice to have: Update the wiki page with resources (video)
+ - Nice to have: Set resources to public as each talk is played (Toobnix, YouTube)
+ - Nice to have: Update the schedule to reflect changes throughout the day
+
+
### During each talk
- Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 1e4fd2e0..55648887 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -68,6 +68,34 @@ DEADLINE: <2022-10-28 Fri>
- Coordinate volunteer schedules so all the roles are covered
** During the conference
- Volunteer: Check in speaker for live Q&A, make sure audio/video works
+*** Roles needed
+- Streamer
+ - Send the combined stream to Icecast for broadcasting
+- Producer (possibly same as streamer)
+ - Switch scenes, manage audio volumes as needed
+- Host
+ - Introduce talks and speakers
+ - Read questions
+ - Give time warnings
+ - Thank speakers and transition to next talk
+- Check in
+ - Notice speakers checking into IRC
+ - Follow up with speakers who haven't checked in yet
+- Questions
+ - Copy questions from IRC and the pad to wherever the host and speaker are looking
+- Pad
+ - Organize and format people's contributions
+ - Add notes about links, key points, Q&A
+- Quality checker
+ - Doublecheck stream quality and audio volume
+- Accessibility
+ - Describe visuals in #emacsconf-accessible
+ - Nice to have: echo the captions into #emacsconf-accessible
+- Publisher
+ - Announce talks in the IRC channels
+ - Nice to have: Update the wiki page with resources (video)
+ - Nice to have: Set resources to public as each talk is played (Toobnix, YouTube)
+ - Nice to have: Update the schedule to reflect changes throughout the day
*** During each talk
:PROPERTIES:
:CUSTOM_ID: each-talk