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| -rw-r--r-- | 2023/report.md | 106 | ||||
| -rw-r--r-- | 2023/report.org | 106 |
2 files changed, 135 insertions, 77 deletions
diff --git a/2023/report.md b/2023/report.md index 86aaec67..693045f9 100644 --- a/2023/report.md +++ b/2023/report.md @@ -11,8 +11,8 @@ This file is automatically exported from [/2023/report.org](/2023/report.org). Y - [Overview](#overview) - [Highlights](#highlights) -- [Process improvements](#process-improvements) - [Technical details](#technical-details) +- [Process improvements](#process-improvements) - [Finances](#finances) - [Acknowledgements](#acknowledgements) - [Updates](#updates) @@ -162,35 +162,6 @@ There were lots of other great talks. Check them out at <https://emacsconf.org/2 impressive, a presentation masterclass" -<a id="process-improvements"></a> - -# Process improvements - -This year we tried out the following experiments: - -- Early acceptance: It was great being able to accept proposals as - they came in, and people chimed in with ideas for making talks even - better. -- Two tracks from the beginning: Following on the success of EmacsConf - 2022, we planned the schedule for two tracks and filled it right up. -- We worked on reducing manual intervention. - - We opened Q&A right away instead of waiting for the hosts to give the go-ahead. - - We used Tampermonkey to automatically connect to BigBlueButton - from the streaming user. - - Cron-based scheduling of talks kept us on time and made it easier - to manage multiple tracks. -- In addition to the iCalendar files for the conference and the - individual tracks, we also generated Org files in many different - timezones so that people could get the schedule in that format. - People said: - - "Yes, having the schedule in my own timezone was super helpful." -- subed made it easier to adjust timestamps and sync subtitles. -- We've started trimming Q&A videos to when the host leaves the - conversation, just in case the speaker forgot that the rest of it - was also recorded. If the speaker is okay with it, we can post the - full Q&A session. - - <a id="technical-details"></a> # Technical details @@ -223,6 +194,59 @@ You can find out more about our infrastructure at <https://emacsconf.org/infra> . +<a id="process-improvements"></a> + +# Process improvements + +This year we tried out the following experiments: + +- Early acceptance: It was great being able to accept proposals as + they came in, and sometimes people chimed in with ideas for making talks even + better. A few talks got comments within the 1-week period, which helped + refine the talk idea more. We probably don't need to make this a + 2-week review period. +- Two tracks from the beginning: Following on the success of EmacsConf + 2022, we planned the schedule for two tracks and filled it right up. +- We worked on reducing manual intervention. + - We opened Q&A right away instead of waiting for the hosts to give the go-ahead. + - We used Tampermonkey to automatically connect to BigBlueButton + from the streaming user. + - Cron-based scheduling of talks kept us on time and made it easier + to manage multiple tracks. +- In addition to the iCalendar files for the conference and the + individual tracks, we also generated Org files in many different + timezones so that people could get the schedule in that format. + People said: + - "Yes, having the schedule in my own timezone was super helpful." +- subed made it easier to adjust timestamps and sync subtitles. +- We've started trimming Q&A videos to when the host leaves the + conversation, just in case the speaker forgot that the rest of it + was also recorded. If the speaker is okay with it, we can post the + full Q&A session. + +Some notes to remember for next year: + +- We should include cfp.org as an attachment instead of inline. +- We need to ask for an increased limit for libera.chat so that + everyone can use chat.emacsconf.org to connect to it. +- Google Chrome and other Chromium browsers had a hard time with the + web-based player. This needs more testing. +- We can prepare a message for hosts to paste into the chat to help + people make the most of the Q&A (ex: adding an oops note for + editing). +- Make sure timezones are on anything that has time (schedule page, watch pages, etc.) +- It might be nice to use the intros and generate title sequences in + order to add them to the videos. It would also be nice to experiment + with other ffmpeg layouts so that we can view webcams and shared + screens at the same time. +- There were widespread network issues (dropped packets, etc.) on + Sunday morning. We set up an additional stream to toobnix.org as a + backup. +- The 480p alternate stream did okay this year, even when we were also + livestreaming via Toobnix. It might be worth the extra monitoring + and system load in order to livestream to YouTube as well. + + <a id="finances"></a> # Finances @@ -303,19 +327,25 @@ We would like to thank the following: # Updates -If you would like to get updates and announcements, please sign up at +If you would like to get updates and announcements, you can sign up at <https://lists.gnu.org/mailman/listinfo/emacsconf-discuss> . -Keep an eye out for interesting things that might be fun to present at -next year's EmacsConf. We love to get talks at all levels of -experience and about lots of different kinds of interests. One of the -speakers wrote: - +Please keep an eye out for interesting things that might be fun to +present at next year's EmacsConf. We'd love to get talks at all levels +of experience and about lots of different kinds of interests. Speakers +wrote: + +- "I always got the feeling of being heard and welcome in spite of the vast + distances and cultures separating us. This community always feels like it + is open to new members any time. With regards to the conference process + also, it was a microcosm of the bigger community and hence I got the same + feeling. You didn't have to be an expert or a person who's been using emacs + for a long time to talk about something useful for the community. Even the + struggles of a noob may be useful for someone else in the community." - "I can honestly say though that I had a great time putting my talk together. I hope people will have a good time listening to it. Now that the work is over, I can say it was worth it. so I recommend it warmly" -See you -next year! +Hope to see you next year! diff --git a/2023/report.org b/2023/report.org index a9144a12..df4717bf 100644 --- a/2023/report.org +++ b/2023/report.org @@ -568,35 +568,6 @@ overall - "What our Swiss friends are doing looks quite nice" - "yeah virtual conf is fire" -* Process improvements -:PROPERTIES: -:CUSTOM_ID: process-improvements -:END: - -This year we tried out the following experiments: - -- Early acceptance: It was great being able to accept proposals as - they came in, and people chimed in with ideas for making talks even - better. -- Two tracks from the beginning: Following on the success of EmacsConf - 2022, we planned the schedule for two tracks and filled it right up. -- We worked on reducing manual intervention. - - We opened Q&A right away instead of waiting for the hosts to give the go-ahead. - - We used Tampermonkey to automatically connect to BigBlueButton - from the streaming user. - - Cron-based scheduling of talks kept us on time and made it easier - to manage multiple tracks. -- In addition to the iCalendar files for the conference and the - individual tracks, we also generated Org files in many different - timezones so that people could get the schedule in that format. - People said: - - "Yes, having the schedule in my own timezone was super helpful." -- subed made it easier to adjust timestamps and sync subtitles. -- We've started trimming Q&A videos to when the host leaves the - conversation, just in case the speaker forgot that the rest of it - was also recorded. If the speaker is okay with it, we can post the - full Q&A session. - * Technical details :PROPERTIES: :CUSTOM_ID: technical-details @@ -629,6 +600,59 @@ for this year's conference: You can find out more about our infrastructure at [[https://emacsconf.org/infra]] . +* Process improvements +:PROPERTIES: +:CUSTOM_ID: process-improvements +:END: + +This year we tried out the following experiments: + +- Early acceptance: It was great being able to accept proposals as + they came in, and sometimes people chimed in with ideas for making talks even + better. A few talks got comments within the 1-week period, which helped + refine the talk idea more. We probably don't need to make this a + 2-week review period. +- Two tracks from the beginning: Following on the success of EmacsConf + 2022, we planned the schedule for two tracks and filled it right up. +- We worked on reducing manual intervention. + - We opened Q&A right away instead of waiting for the hosts to give the go-ahead. + - We used Tampermonkey to automatically connect to BigBlueButton + from the streaming user. + - Cron-based scheduling of talks kept us on time and made it easier + to manage multiple tracks. +- In addition to the iCalendar files for the conference and the + individual tracks, we also generated Org files in many different + timezones so that people could get the schedule in that format. + People said: + - "Yes, having the schedule in my own timezone was super helpful." +- subed made it easier to adjust timestamps and sync subtitles. +- We've started trimming Q&A videos to when the host leaves the + conversation, just in case the speaker forgot that the rest of it + was also recorded. If the speaker is okay with it, we can post the + full Q&A session. + +Some notes to remember for next year: + +- We should include cfp.org as an attachment instead of inline. +- We need to ask for an increased limit for libera.chat so that + everyone can use chat.emacsconf.org to connect to it. +- Google Chrome and other Chromium browsers had a hard time with the + web-based player. This needs more testing. +- We can prepare a message for hosts to paste into the chat to help + people make the most of the Q&A (ex: adding an oops note for + editing). +- Make sure timezones are on anything that has time (schedule page, watch pages, etc.) +- It might be nice to use the intros and generate title sequences in + order to add them to the videos. It would also be nice to experiment + with other ffmpeg layouts so that we can view webcams and shared + screens at the same time. +- There were widespread network issues (dropped packets, etc.) on + Sunday morning. We set up an additional stream to toobnix.org as a + backup. +- The 480p alternate stream did okay this year, even when we were also + livestreaming via Toobnix. It might be worth the extra monitoring + and system load in order to livestream to YouTube as well. + * Finances :PROPERTIES: :CUSTOM_ID: finances @@ -693,20 +717,24 @@ We would like to thank the following: :CUSTOM_ID: updates :END: -If you would like to get updates and announcements, please sign up at +If you would like to get updates and announcements, you can sign up at [[https://lists.gnu.org/mailman/listinfo/emacsconf-discuss]] . -Keep an eye out for interesting things that might be fun to present at -next year's EmacsConf. We love to get talks at all levels of -experience and about lots of different kinds of interests. One of the -speakers wrote: - +Please keep an eye out for interesting things that might be fun to +present at next year's EmacsConf. We'd love to get talks at all levels +of experience and about lots of different kinds of interests. Speakers +wrote: + +- "I always got the feeling of being heard and welcome in spite of the vast + distances and cultures separating us. This community always feels like it + is open to new members any time. With regards to the conference process + also, it was a microcosm of the bigger community and hence I got the same + feeling. You didn't have to be an expert or a person who's been using emacs + for a long time to talk about something useful for the community. Even the + struggles of a noob may be useful for someone else in the community." - "I can honestly say though that I had a great time putting my talk together. I hope people will have a good time listening to it. Now that the work is over, I can say it was worth it. so I recommend it warmly" - -See you -next year! - +Hope to see you next year! |