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-rw-r--r--2022/organizers-notebook.org21
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diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
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@@ -14,6 +14,14 @@
* Current tasks / status
** TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything
+** TODO Write preparation instructions and decide on deadline for prerecs
+DEADLINE: <2022-09-30 Fri>
+We need time after the prerecs get submitted to:
+- convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end
+- caption videos
+- capture any extra info
+- follow up with missing prerecs
+
** WAITING for more submissions (CFP deadline Sept 30)
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
** TODO Corwin: Double-check Sacha's timezone conversions for availability
@@ -26,10 +34,17 @@
- Format them nicely
- Publish draft schedule
- Confirm e-mail communication with all of the speakers
-** As talks come in
+** As prerecorded talks come in
- Sacha: Parcel out captioning work to volunteers, help them get set up
-- Captioning volunteers: Caption talks
-
+- Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work)
+- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
+** Other tasks before the conference
+- Coordinate volunteer schedules so all the roles are covered
+** During the conference
+- Volunteer: Check in speaker for live Q&A, make sure audio/video works
+*** During each talk
+- Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
+- Volunteers: making sure questions get posted somewhere the speaker can see them
* Communications
** TODO Early speaker notification
DEADLINE: <2022-09-30 Fri>